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A guide for actions and functions available to instructors during and after a lesson or meeting on Zoom, including how to start a meeting, how to manage the toolbar, using Spotlight for Everyone, checking that the lesson is being recorded, displaying a high-resolution video, as well as accessing the attendance report on Moddle and downloading the recording to the computer. Before Meeting During & After Meeting Teaching Tools Audio & Visual Support During & After Meetings This guide includes: During the Meeting Starting a meeting Managing a meeting Spotlight for Everyone setting Checking recording Sharing a video After the Meeting Accessing the meeting attendance report Downloading a recording to a computer Starting a meeting 1. Enter the Zoom activity on the relevant course site in Moodle . 2. Click on Start next to the relevant meeting Managing a meeting At the beginning of the meeting, it is recommended to check the following actions: The meeting is recorded in the cloud (for instructions on recording a meeting, click here ) The camera is on (pressing the Video button) The Chat window and the Participants window appear on the screen Going over the Host tools options according to the needs of the lesson Decide whether the recording will include a video of the speaker only, and if so set Spotlight for Everyone . For instructions on how to set up the meeting like this, click here . 1 2 3 4 5 1 Participants Clicking on the "Participants " button allows you to see the number of participants in the meeting. The number that appears in brackets represents the number of participants (including the host) You can control the permissions granted to each participant individually General permissions can be controlled 1. Participants 2. Chat 2 Chat Clicking on the "Chat " button allows you to correspond with all participants in the meeting and also with individual participants individually. In the chat you can send text, icons (Emoji) and files. Note: It is possible to block the sending of messages or limit the sending of messages for the host and co-host only 3. Share Screen 3 Share Screen More about Screen Sharing Clicking "Share Screen " allows you to share your computer screen (or certain windows). You can share a single window or the entire screen. After selecting the desired option, click on the Share button Choose how the speaker will be seen while sharing the screen Share the sound played on the computer Share a video from the computer If you use two screens , you can select the option to share both screens and then you will be able to switch between them while sharing the screen. For this purpose choose: Hold Ctrl on your keyboard to select the screen in the top row 4. Record 4 Record Clicking the Record button will start the recording of the session. To make sure the meeting is being recorded, you can see that the Record button has changed to Pause/Stop Recording . Also, a recording icon appears in the upper left corner of the session. All recordings are automatically saved in the Zoom cloud of the user account (unless otherwise defined) and go to Panopto automatically. Setting the recordings to be saved on the computer: Go to https://zoom.us/ Sign in to your Zoom account Click on My Account Click on Settings on the left-hand menu Go to the Recording tab in the top menu and scroll down to the "Automatic recording " field Select "Record to Computer " 5. Security Participants can change username in the meeting Creates a waiting room Participants can share a screen Participants can activate cameras Participants will not be able to : turn on cameras and microphones, write in the chat, share the screen and draw on the screen) 5 Participants can share Whiteboards Participants can use apps from Zoom Marketplace Participants can record meeting to their computer Participants can request the meeting will be recorded to the cloud Security Locks the meeting so that additional participants cannot enter the class Hides the profile pictures of the users Participants can correspond in chat Participants can turn on microphones Participants can share Notes Participants can set a time for the meeting Participants can request the meeting will be recorded to their computer Participants can share Docs Spotlight for Everyone setting Zoom will only record the speaker/presenter by choosing Spotlight for everyone. This is only possible if the speaker's camera is turned on, and at least 3 participants have joined the session. Note: To record this way, you must ensure that in the session's settings, only "Active Speaker" is selected and not "View Gallery". Go to the Zoom website Click "Settings " on the left-hand menu Click "Recording " from the upper menu Scroll down an enable "Cloud recording " Uncheck "Gallery View " Recording the session without the participants' video 1. Enter the Zoom session 2. Click on "Video " in the tool bar to turn on the camera 3. Click on the 3 dots in the corner of your personal window. 4. Click on "Spotlight for everyone ". Only when there are 3 or more participants can the Spotlight for Everyone be enabled in the Zoom session. Checking the recording of meeting during the meeting 1. Enter the Zoom meeting 2. There are three ways to make sure the meeting is recorded: A. The recording icon should appear on the upper left side of the screen. If it does not appear, the meeting is not being recorded. B. In the toolbar at the bottom of the screen, if the "Pause/Stop Recording " button is visible, the meeting is being recorded. C. If the "Record " button appears instead of the Pause/Stop Recording button, the session is not recorded. Press the button to start recording. If the following option appear, choose "Record to the Cloud ". Sharing high quality video sharing from the computer With this option, video files can be opened from Zoom's built-in video player and shared, without other participants seeing the playback controls. Sharing the video in this way will improve the quality of the viewing experience of the participants. *This button is available for use starting from version 5.4.3 How to share video files in a Zoom meeting? 1. Make sure that the university Zoom account is connected in the Zoom application on the computer - click here for a reminder on how to connect to the application. 2. Update the Zoom software to a version that is at least above 5.4.3 - click here for a reminder on how to update a version. 3. Enter the Zoom meeting 4. Click on the "Share " button on the toolbar 5. Click on "Advanced ” 6. In the next screen, click on " Video file " 7. If you share a video file, make sure that both sections are checked: "Share sound " and "Optimize for video clip " and to finish click on "Share ". To share a sound file, remove the tick from the section: "Optimize for video clip " 8. In the pop-up window, choose from your computer the video you want to share or write the name of the video you were looking for. 9. If you have chosen to optimize the video, a message will pop up in the upper right corner informing you that the video images of the participants have been minimized in order to display the video in full screen mode, for optimal viewing. 10. After sharing the screen, if you wish to change the settings of the video or stop sharing it, you can do so from the My video file located at the top of the screen, by clicking on the 3 dots. 11. You may be asked to install a plugin for sharing video files. Confirm the Zoom request and it will be done automatically. If prompted to install, you may need to click "Share Screen " again after the plugin is installed. Accessing the meeting attendance report It is possible to get a report of the participants who attended the course Zoom meeting from the Zoom on the Moodle course website or from your account page in the Zoom website. You can also download the list to an Excel file. The list contains the following information: the names of the participants, join times, leave times and length of stay during the meeting. If a participant has entered and exited several times, he will appear several times in the list. 1. Enter the Zoom resource on the Moodle course website 2. In the next page, click on the tab "Previous Meetings ". 3. Select the meeting for which you would like to receive the list of participants and click Report . 4. In the window that opens, you can see the names of the meeting participants, their email addresses, their entry and exit times, and the duration of their stay in the meeting. You can also export the report to a CSV file. The report contains the names of the participants, but sometimes we see duplicate names. This happens because ZOOM records every login, so if a participant logs in, logs out, and logs back in, we'll see their name multiple times. Downloading a recording to a computer Zoom sessions that are saved on the cloud are backed up within hours to the Panopto video server. Two weeks after the date of the session, the recordings will be deleted from the Zoom cloud and will no longer be available. In order for students to access the recordings from the course website, they must be made available. Click here for instructions . This guide explains how to save recordings from the Zoom cloud and not Panopto. 1. Access the Zoom website 2. Click on "Sign in" or "My Account" to log in with your personal university account. 3. Click on "Recordings". 4. This page displays a list of all recordings that are saved on the cloud (up to two weeks from the day of recording). 5. Click on the title of your intended lecture (for example, "My Meeting "). You can identify the date of recording through the column "Start Time ". If the recording is still being processed, a notice "Processing Recording " will be displayed. 6. To download the recording to your personal computer, click on "Download ".

How to use different tools on Zoom to facilitate interactive and engaging teaching, including Zoom Whiteboards, Zoom Polls, Quizzes and Surveys, Breakout Rooms, screen sharing, Zoom Docs and Zoom Clips. Before Meeting During & After Meeting Teaching Tools Audio & Visual Support Teaching Tools in This guide includes: Whiteboards Polls, Quizzes & Surveys Polls Quizzes Surveys Breakout Rooms Screen Sharing PowerPoint Presentation as Background Docs Clips Whiteboards Whiteboards Zoom Whiteboards are interactive and collaborative tools that can be created before and during Zoom sessions. Its features focus on innovation and organization, and includes the use of shapes, charts, stick notes, mind-maps and cards. Whiteboards can be used for visual brainstorming , note-taking , project organization and collaborative works , as well as visual instruction & explanation of concepts. How to use Whiteboards? 1. Access the Zoom website. Ensure that in Settings > In Meeting (Basic) , the option of sharing the Whiteboard (Classic) is turned on 2. The Whiteboards are accessible through the left-hand menu and upper toolbar on the Zoom website. 3. Click on the tab "Whiteboards ". In the window that opens, locate a relevant pre-made template, or create a new one. 4. In addition to writing on the Whiteboard, there are various options for content editing: The left-hand toolbar: Select an object Draw / write Add text boxes Add sticky notes Add frames Add shapes Add lines Add equations Add comments Select templates More tools Upper toolbar: Clicking on ("More tools ") enables you to use a laser pointer, timer, voting system, and more Clicking on "Share " enables you to choose with whom to share your board 5. Your created Whiteboards will be automatically saved. They can be accessed and modified at any time, as well as setting certain criteria according to which the boards will be displayed. Polls, Quizzes & Surveys Zoom Polls, Quizzes and Surveys allow for an interactive experience before, during, and after a Zoom session, allowing for participants to share their opinions (publicly or anonymously) or to display their understanding of concept. Polls, Quizzes & Surveys 1. Access the Zoom website . 2. Click on "Sign in" or "My Account" to log in with the personal university accout. 3. On the left-hand menu, click on "Settings" . 4. Select "Meeting" , and then "In Meeting (Basic)" . 5. Ensure that the "Meeting Polls/Quizzes" is active ( blue ). 6. On the left-hand menu, select "Surveys" . Click on "Create" , then choose whether you would like to create a survey, a quiz, or a poll. Surveys collect participants' responses through a link outside of the Zoom session, while polls and quizzes are integrated into the Zoom session. Polls Quizzes Surveys Polls Polls Polls can be used to acquire an overall insight from participants, such as opinions or preferences. Their choices can be used to divide them into Breakout Rooms for a more focused discussion . 1. Click on "Untitled Poll" to change the title of the poll. To make responses anonymous , click on 2. Click on "Untitled Question" to set the question. In addition, the icon allows you to add an image, while the icon allows you to either duplicate or delete the question. Hosts can create breakout rooms in meetings based on participant answers Upload image 3. Click on "Single choice" to change the type of poll question. To add an additional choice, select "Multiple choice" . To add even more, click on "+ Add choice" . Add an additional choice in the poll Add an additional question 4. To save the poll, click on "Save" in the upper right corner. 5. On the main Surveys page, click on the icon to share, edit, duplicate or delete the poll. 6. During the Zoom session, click on "Polls/quizzes" to launch the poll. 7. In the window that popped up, click on "Launch" . 8. Once all participants have participated in the poll, click on "End poll" . The poll can also be shared through a QR code. 9. Once the poll has ended, the results can be shared with the participants by click on "Share results" . Click on to re-launch the poll or download the results to your personal computer. 10. Click on to view the results of the poll. Quizzes Zoom quizzes can be used for gradeless in-class assessments , checking for general understanding of a newly-taught topic or revision of last class . Quizzes can also be completed either with the participants' names or anonymously 1. To switch a poll into a quiz, ensure the "Make it a quiz " option is enabled ( in blue ) at the top of the page. Click on "set answer " to choose the correct answer. 2. There are more types of questions in addition to single and multiple choices, including matching, ranking, fill in the blank, rating and text-based answers. Entering questions: Setting answers: Matching Rank order Fill in the blanks Rating scale 3. Once all the answers have been submitted, click on End poll . On the main Surveys page, click on the icon to view results. 4. Results can be shown by launch (time of quiz), by respondent (by name or anonymously), or as a general overview . Surveys Surveys can be used for projects , webinars and research that are not necessarily a part of specific lessons. 1. The survey can be modified in the the top, right-hand toolbar: Clicking on opens the various survey settings, including display, feedback messages, and languages: Clicking on opens the theme modifier, including background color and header image: 2. The survey questions can be managed on the left-hand side: Change order Delete Duplicate 3. A "Skip logic " function can be added by clicking on . This function enables users to skip either to a different question, or to the end of the survey: Choosing "Yes" will move the participant to the next question Choosing "No" will end the survey for the participant Using this function will make the question a required question, and will place it on its own page: 4. Once finished, click and a sharing window will open. 5. On the main Surveys page, click on to see the results. 5. The results page, click on to choose whether or not to show results with charts. Charts can either be shown as bars : Or, by clicking on , it can be shown as a pie chart : 6. Likewise, results can be shown as text : 7. The results can be downloaded by clicking on in the upper-right toolbar. 8. Clicking on in the upper-right toolbar will stop collecting responses: 9. The survey can be published again by clicking on in the upper-right toolbar. Breakout Rooms Zoom Breakout Rooms allow the Host / Co-Host to divide participate into working groups and gather them back together after a specific amount of time. This division can only be done through a computer (and not through a mobile phone). Properties of Breakout Rooms: 1. The maximum number of rooms is 50 2. The division can be done in three ways: Automatically (without the Host's intervention) Manually (the Host divides the participants into rooms) Self-division (the participants choose which room to join) 3. Following the division, each room includes all regular options – camera, microphone, chat, and screen sharing. 4. There are available settings for Breakout rooms, such as their timings. 5. Participants can record in the room, but only if the recording is saved on the personal computer and not in the cloud. Breakout Rooms can be used for smaller, more focused discussions in groups, including brainstorming, planning, or completing group tasks. Breakout Room button on the Zoom website Automatic division into Breakout Rooms Manual division into Breakout Rooms Division by the participants Advanced Breakout Rooms settings Host/Co-Host joining a specific room Managing Breakout Rooms Return to main room Breakout Room button on the Zoom website Breakout Room button on the Zoom website 1. Enter the Zoom website 2. Click on the "Sign in " or "My Account " to log in with the personal university account 3. Click on "Settings " 4. Click on "Meeting (Advanced) " in the left-hand menu 5. Ensure the "Breakout Room " button is active (in blue) 1. Join the Zoom session 2. Click on "Breakout Room " in the toolbar Automatic division into Breakout Rooms Automatic division into Breakout Rooms The participants will be randomly divided into Breakout Rooms 1. Click on the "Assign automatically " option 2. Set the number of rooms you would like to open It is possible to see how many participants will be in each room by looking at the number next to "participants in each room " 3. Click on "Create " 4. Click on "Open All Rooms " to split the participants into rooms 5. The participants will receive a message (invitation) to join the room which they should accept. 6. A green icon will appear next to a participant who has joined the room 7. A white icon will appear next to a participant who has not yet joined the room Manual division into Breakout Rooms Manual division into Breakout Rooms The Host or Co-Host can manually divide the participants into rooms by setting the number of rooms and then assigning relevant participants to each room. 1. Click on the "Assign manually " option 2. Set the number of rooms you would like to open 3. Click on "Create " 4. Click on "Assign " to assign participants to a specific room 5. Check next to the relevant participants 6. Repeat the action for each room until all participants are assigned 7. Click on "Open All Rooms " to split the participants into rooms 8. The participants will receive a message (invitation) to join the room which they should accept 9. A green icon will appear next to a participant who has joined the room 10. A white icon will appear next to a participant who has not yet joined the room Division by the participants Division by the participants The participants decide which Breakout Room they will join. In older versions of Zoom, the participants will be unable to assign themselves, hence it is important that all participants update their version of Zoom. 1. Click on the "Let participants choose room " option 2. Set the number of rooms you would like to open 3. Click on "Create " 4. A "Breakout Room " button will appear to all participants who can choose which room they would like to join. 5. A green icon will appear next to a participant who has joined the room 6. A white icon will appear next to a participant who has not yet joined the room Breakout Rooms can also be set up prior to the start of the Zoom session . The number of rooms should be set when setting up the session. However, it is not recommended to assign participants to the room in advance, as it is unknown which version of Zoom each participant has, or which e-mail address they use. Advanced Breakout Rooms settings Advanced Breakout Rooms settings By clicking on "Open All Rooms ", the following options are available: Allowing students to choose their own rooms, even if the rooms were previously assigned manually/automatically. Allowing students to return to the main room at any moment. Setting the length of work time in Breakout Rooms. Setting a countdown clock to the closing of Breakout Rooms and returning to the main room. 1. Click on "Options ", and a window with additional options will appear. 2. Mark in the relevant options for the sessions or remove the if the settings are not relevant to the session. Host/Co-Host joining a specific room Host/Co-Host joining a specific room After clicking on "Open All Rooms ", the session administrators can join Breakout rooms and move amongst them. 1. Click "Join " next to the Breakout room you would like to join – for example, Room 1 2. Click "Yes " 3. While staying in a specific room, it is possible to move to a different room by clicking on "Breakout room " and then "Join ". Managing Breakout Rooms Managing Breakout Rooms After clicking on "Open All Rooms ", session administrators can do the following: Send a message to all the Breakout rooms Move participants to different rooms Respond to assistance by switching to a specific room Share the screen with all rooms Sending a message to all the Breakout Rooms Sending a message to all the Breakout Rooms 1. Click on "Broadcast message to all " to send a written message to all rooms. 2. Type the message and click on "Broadcast " to post the message. Moving participants to different rooms Moving participants to different rooms 1. Choose the participant you wish to move 2. Click on "Move to " to choose a different room 3. Click on the room you wish to move the participant to Responding to assistance by switching to a specific room Responding to assistance by switching to a specific room In case a participant needs assistance, a message will appear. Click on "Join Breakout Room " to join the room to which you were called. Sharing screen or a message with all rooms Sharing screen or a message with all rooms 1. Click on "Share " 2. In "Options ", check with the option "Share to breakout rooms" 3. Choose the screen you would like to share by clicking on it 4. Click "Share " 5. Now all participants in all rooms can see the shared screen The participants will not be able to share their screens in their rooms until the participant who shares their screen (in the main room) clicks on "Stop share ". 6. Click on "Broadcast " to share a written or voice message to all rooms. Return to main room Return to main room This section explain how to return to the main room and close all Breakout Rooms. 1. Click on "Breakout Rooms ". 2. Click on "Close All Rooms ". 3. The participants will be automatically returned to the main rooms after 60 seconds (or another amount of time, if the default was changed). Screen Sharing Sharing Layouts In Zoom sessions, multiple participants can share their screen at the same time and annotate it. In addition, shared screens now have multiple layouts, including the speaker, the screen, and a virtual background. The screen sharing functions can improve accessibility with the presenter embedded in or places next to the displayed content. The presenter can also interact with the shared screen as a background. 1. Click on next to the "Share " button, and select "Advanced sharing options ". 2. To enable multiple participants to share their screen, select the second option. 3. Participants can move between the shared screen using the tabs at the top of the screen. 4. If you have more than one screen, select the one you would like to share. 5. To choose a layout other than full screen, click on "Layouts and options ", choose your preferred layout, and click "Share ". 6. The different layouts are: Unseen Presenter Shared full screen Presenter in the corner Shared full screen Presenter in the corner Shared screen is part of the screen, along with a virtual background Presenter and shared screen are side-by-side A virtual background can be added The size of the presenter window can be adjusted 7. In order to annotate the shared screen, click on . 8. The following toolbar will appear: Select Draw Laser / arrow pointer Color (for drawing / arrow pointer) Mouse (regular use) Add / edit text Stamp (add shapes) Eraser Redo last action Undo last action Clear drawings Close Download screenshot as PNG or PDF Who can see and share content of screen 9. To prevent other participants from annotating the screen, click on in the upper menu. 10. Select "Disable annotation for others ". Displaying PowerPoint as background 1. Enter the Zoom meeting. 2. Click on "Video " in the toolbar to then on the camera. 3. Click "Share ". 4. Click on "Advanced ". 5. Click on "PowerPoint as background ". 6. Click on "Share ". 7. You may be asked to install a plugin to the virtual screen. Accept Zoom's request and it will be done automatically. You may need to click on "Share " again afterwards. 8. Choose the PowerPoint presentation you would like to share and click "Open ". 9. To display the presenter's Video as background, click on at the bottom of the screen and then "Merge Video and PowerPoint ". 10. Now the presenter's Video window is shown with the PowerPoint presentation as background. 11. To remove the presenter's Video window from the PowerPoint presentation, click on at the bottom of the screen, and then "Split Video from PowerPoint ". 12. Click on X on the upper-left side of the screen to completely close the PowerPoint presentation. Changing the presenter's window's size and placement 1. To change the placement of the presenter's video, left-click on the video until a blue frame appears around it. 2. Use the left-hand mouse click to drag the window to any point on the screen. 3. To enlarge the presenter's window, left-click on the mouse and drag one of the window's corners. Docs Zoom Docs function similarly to Whiteboards in a textual manner. It can be used for meeting notes, summaries, wikis, and projects. Used either individually or collaboratively, Docs enable participants to work on lecture notes and group projects , while instructors can use it for lesson planning , class materials , and test creation . Enabling Docs Dashboard Toolbar Body of Document Docs in Zoom Enabling Docs 1. To enable Docs on Zoom, access the Zoom website. Click on "Settings " on the left-hand menu, and then on "Docs ". 2. In the "Docs " tab, ensure "In-Meeting Docs " and "Out-of-Meeting Docs " are turned on ( in blue ). 3. Once Docs is enabled, it will appear on the left-hand menu. Dashboard When clicking on "Docs " on the left-hand menu, you will be taken to the Docs dashboard, divided here into three sections: 3 1 2 1 Create Docs based on previous Zoom session, or assign Docs to future sessions. Access Docs that were starred for quicker access. Access your previously created Docs. 2 Select a Doc template relevant to your Zoom session, or view all available templates. Access your most recent Docs, create a new document or template, or import a Word document. 3 Doc - Toolbar When starting a new document, the toolkit at the top offers the following functions, divided here into three sections: 1 2 3 Add a page to your document, rename your document, change its saved location, or mark it as starred. 1 Doc editing toolbar 1 Modify the appearance and function of a text, add a comment, or add an additional feature by clicking on the icon. 2 Undo / Redo action Bold Underline Link Equation Alignment Italics Strikethrough Code Lists Comment Doc editing toolbar 2 3 Click here for further information on using Doc in a Zoom meeting. Share your Doc with others, publish your Doc, integrate it in a Zoom session, or access additional settings and options by clicking on . Modify the header's appearance and displayed information Modify the document's font and page width Doc editing toolbar 3 Body of Document All of the features from the toolbar can also be accessed by typing "/ " in the body of the document. Reading time Last update Date Author Views The chosen icon appears in the title and on the window's tab Using Docs in Zoom 1. Click on the "Docs " icon in the Zoom session's tool bar to create or choose a pre-existing Doc. 2. Clicking on next to the "Docs" icon opens additional sharing and creating settings. 3. After clicking on the icon, the following window opens, allowing you to select recent Docs, choose a specific template, or create a Doc for co-editing . To create a private Doc, click on "Take private notes ". 4. The document will then open in the Zoom session, with participants able to edit. Open Doc in Internet browser Copy the Doc's URL Reload Doc Add pages to the Doc Manage collaborators Close Doc 5. When clicking on in the Doc tab, the Host is able to "Spotlight this share " (make it the only shared screen), "Stop share ", or "Pop out " the Doc from the Zoom session. Clips Zoom clips are short videos, up to 2 minutes, that are easily recorded, edited, and shared as a video or a GIF. Clips can be used to provide a short explanation of specific concepts , assignments , tools , and short Q&A clips that are easily shareable and embedded on sites. Pre-Recording Recording Editing Pre-Recording 1. On the Zoom desktop app, click on "Clips " on the upper menu. 2. The Clips dashboard has a left-hand menu for recently made clips, shared clips, starred clips and deleted clips. Users can also create playlists based on a shared topic or function. 3. Click on "Record clip ". 4. The "Record new clip " window allows you to choose the layout of the clip, as well as the microphone and camera, and the quality of the video. Microphone Camera Video quality Screen layout 5. The three icons correspond to the three different layout options: 6. Clicking on the "Advance setting " button allows users to apply a virtual background and use an avatar, as well as applying video effects, mirroring the screen image, and adjusting the audio. Recording 7. After clicking on "Start recording Limit: 2 mins ", a toolbar will appear at the top of the screen: Mute / unmute audio Stop / resume video Stop / resume screen sharing Annotate screen Pause recording Discard recording Restart recording Stop recording 8. When clicking on a menu will appear: Select Draw Mouse (regular use) Add / edit text Stamp (add shapes) Laser / arrow pointer Eraser Color (for drawing / arrow pointer) Clear drawings Undo last action Redo last action Close Editing 2 3 1 9. The first section of the editing dashboard allows the creator to adjust the speed and volume of the clip. The editor also allows trimming the length of a clip. In addition, viewers can stop at a specific moment in the clip and leave an emoji reaction . Add an emoji reaction to a specific moment in the clip. To remove the emoji, hover over the icon, and click the icon. Change the speed of the clip 1 Change the volume of the clip Trim the length of the clip by dragging the edges and clicking "Save " Click to change confirm the change of length. This message will appear underneath the clip. To restore the original length, click "Restore " and confirm by clicking on . Clip editing toolbar 1 Clip editing toolbar 2 10. This section allows for the editing of the clip's description , as well as using tags to categorize it. For additional setting, including starring , duplicating and downloading the clip, click on . 2 11. A clip can be shared in a general share as a URL link . The clip can also be embedded as a thumbnail, either as a GIF or a static image . Clip editing toolbar 3 3 12. This section allows for others to leave comments, including the tagging of specific users (by typing @ ) or by choosing to comment on a specific moment in the clip by placing the cursor on the video timeline: 13. Clips can also be divided into chapters to allow for an easier browsing experience. After clicking on "Add chapters ", provide the timestamp when the chapter starts, as well as a title and a summary . 13. In addition to editing the clip's basic information - such as the title , description , and thumbnails , a call-to-action button can be added which links to other pages.

Guides for instructors on what to do before starting a meeting or lesson on Zoom, including obtaining university license, updating the Zoom software, scheduling meeting and sending the meeting link to the students, choosing the best envrionment, and recording meetings to the computer and the cloud. Before Meeting During & After Meeting Teaching Tools Audio & Visual Support Before Meetings This guide includes: Zoom license & software Obtaining a University license License type Updating software Scheduling meetings Scheduling meeting(s) Send the meeting link to students Recommendations for preparing the lesson Recording meetings Record automatically a specific meeting Record a meeting on the personal computer instead of the cloud Obtaining a University Zoom license To schedule Zoom meetings through Moodle without a time limit, you must obtain a university Zoom license. The Zoom license is created on the course website for users whose email address is XXX@tauex.tau.ac.il . 1. Enter the Zoom resource, which appears on the course website, under the "Announcements " (if it does not appear, you can add via "add resource or activity "). Does a Warning message appear? Fill out the form in this link to report and fix the issue. Does a green message appear? After the first login to Zoom, you will receive an email in the email address connected to your Moodle user account (the address that appears on the screen). 2. If the screen with the "Schedule a New Meeting " button appears, continue to the next step - click here to continue . How to activate your University Zoom account? 1. To activate, login to your University email address and open the email received from Zoom with the subject “Zoom account invitation ”. 2. Click on “Activate Your Zoom Account ” and choose “Sign Up with a Password ”. 3. Fill in your details and set a new password (does not need to be the same as in Moodle) and click on "Continue ". The password must contain the following characters: At least one uppercase letter At least one lowercase letter At least one number It cannot include identical characters (aaaaaa) or a sequence (123456) 4. On the new page you can go to the Zoom settings via the “Go to My Account ” button 5. To schedule a new meeting, continue to the next step here . Type of Zoom License In order to hold a Zoom class properly (with no time limit) and share the recordings in the video server, you must make sure that you have a type of university license. University license type is Licensed (not Basic). How to check the Zoom license type? 1. Enter the Zoom website . 2. Click on the "Sign In " button, to connect with the personal university account 3. Connect with the email address of the Moodle account and with the personal password of the Zoom account. If it is your personal device, you can check off "Stay signed in ". 4. Click on "Profile " in the menu on the left 5. Scroll down a bit and you will see the "License " section 6. If Licensed appears in the "License " line - you have a University license. Updating the Zoom software Zoom regularly updates to new versions in order to add new features and fix bugs. The recommendation is to upgrade to the latest version as soon as it is available. 1. Enter the Zoom software installed on the computer 2. Click on Sign In to connect to the personal university account 3. Enter your login information (email address and password) and click "Sign In ". 4. Click on your initials in the upper right part of the screen 5. Click on Check for Updates to search for advanced versions 6. Click on Update Updating Zoom via a link 1. Go to the download link on Zoom website 2. Click on Download found in the Zoom Client for Meetings slot 3. Click on the downloaded file located at the right top of the screen 4. Finally, the update will start downloading. Scheduling Zoom meeting(s) As a default, all meetings scheduled through your University Zoom account are automatically recorded. Only meetings scheduled and recorded through the Zoom activity on the course website in Moodle will go directly to the video server on the course website. Meetings recorded via Zoom outside the course site will not be transferred to the video server and will be stored in the Zoom cloud for up to 14 days. How to schedule a Zoom meeting in Moodle? 1. Enter the Zoom activity on the course website (if it does not appear, you can add via "adding a resource or activity ", for instructions click here ). 2. In the "Zoom " window that opens, click on "Schedule a New Meeting " 3. In "Description " you can write a description/instructions for the meeting 4. In "When " define the date of the meeting - start date and time 5. In "Duration " define the duration of the meeting 6. Mark V in the "Recurring Meeting " field in order to define recurring meetings (every day, every week, every month or without a specified time). After checking, the following options will open: Recurrence - the frequency in which the classes are held. For example, Weekly if the meeting takes place once a week. Repeat every - the number of weekly meetings (for example, when 1 is marked, it means: meeting repeats every week) Occurs on - mark which day/days the meetings take place. End date - Mark the date of the last meeting of the course (until a certain date or the determination of the total number of meetings). 7. Security - To secure the meeting, you can set a password for the meeting (Passcode ) by marking V in the relevant box. If a password has been set, it is important to send it to the students along with the link to the meeting. 8. To record the meeting in the cloud automatically, mark V in the "Record the meeting automatically in the cloud " option. 9. To add another user as a host in the meeting, you can type in the "Alternative hosts " section an email address of a university account. 10. To save the settings and receive a link, click Save 11. After clicking Save , the meeting details will be displayed It is recommended to send the meeting link to students in advance. Continue for instructions. Sending the meeting link to the students 1. After saving the meeting, scroll the screen up until the meeting link appears and click on "Copy Meeting Invitation " 2. Return to the main page of the course and click on "Announcements " 3. Click on "Add discussion topic " 4. In the subject of the message, type a title, for example "Our Zoom Classes" 5. Paste the link or invitation copied from the zoom page by pressing Ctrl + V on the keyboard, or right-clicking on the mouse and selecting Paste 6. Now you can see the message that includes the meeting details in the "Message " box 7. Highlight the Zoom link and copy it, by pressing Ctrl+C 8. Click on the link button 9. Paste the copied Zoom link and click on " Create link " Optional 1. Checking off the "Send forum post notifications with no editing time delay " option enables sending a message immediately instead of a 5 minute delay. 2. To finish, click on "Post to forum " in order to publish the message. Recommendations for preparing a lesson Only meetings scheduled and recorded through the Zoom activity on the course website in Moodle will go directly to the video server on the course website. Meetings recorded via Zoom outside the course site will not be transferred to the video server and will be stored in the Zoom cloud for up to 14 days. 1. Make sure that there are no windows/software open on the computer which you will not use in class. For example, close the email, Facebook, WhatsApp web, etc. 2. Open in advance the programs/websites that you would like to present during the lesson. For example - the lesson presentation, videos, software you want to show and so on. 3. Make sure the network connection is stable. Also, prefer a wired connection over WIFI. A weak network connection will cause disruptions during the meeting. 4. Try to conduct the lesson in a quiet place. You can filter noises in Zoom using the guide from Zoom support . 5. It is recommended to check the soundness of the speakers, the microphone and the camera before starting the lesson 6. In a lesson where you want to share a video clip, it is suggested to use a video clip that is saved on the computer and in high quality - click here for a guide on how to optimize a shared video. Remember, if the video is of low quality on the PC, then its transmission will also be of low quality and sometimes even more so. 7. It is recommended to blur your background or add a virtual background . Automatically recording a specific meeting 1. Enter the course website in Moodle 2. Enter the Zoom activity 3. In the window that opens, click on the "Schedule a New Meeting " button 4. On the page that opens, scroll to the end of the page. 5. Make sure that the "Automatically record meeting " section is checked so that the meeting is recorded automatically. In case it does not appear, check off the box next to "Automatically record meeting ". 6. Click the Save button to save the settings. Recording a meeting on the personal computer instead of the cloud There are several limitations in recording to the personal computer instead of to the cloud: In recording to the personal computer, the names of the participants will not appear It is not possible to record audio, shared screen and the speaker's video panel separately It is not possible to record on your mobile device or tablet 1. Enter the Zoom website 2. Click on "Sign In " or "My Account ", to connect with the personal university account 3. On the left-hand menu, click "Settings " 4. Click on "Recording " 5. To "Record to computer files ", press the button to change its color to blue 6. Enter the Zoom meeting and click "Record " on the lower toolbar. 7. Select the option of recording the meeting on the personal computer by clicking the "Record on this Computer " button. 8. At the end of the meeting, Zoom will save the recording on the computer by converting it from a Zoom file to a video file. 9. After the process is finished, there will be access to the Zoom folder where the recording folders will appear. 10. Click on the relevant folder, with the date of the Zoom meeting. 11. Inside the folder several files will appear called Zoom_1.mp4, Zoom_0.mp4 and more. Click on them and the recording will be played in the player installed on the personal computer. Participants don't have permission to record the meeting, unless the Host enables it through the "Host tool " panel.

Anonymous submissions in the Assignment allows you to check the submissions anonymously. It is important to ask the students not to specify personal details in the name of the file or in the content of the submission, in order to maintain the anonymity. Anonymous grading in Assignment Hiding the students' names in an Assignment in Moodle allows you to check the submissions anonymously. It is important to ask the students not to specify personal details in the name of the file or in the content of the submission, in order to maintain the anonymity. After finishing checking the assignments, the names of the students are revealed and the checked assignments, the grades, and the feedback are published. What's in this tutorial: How to make the students anonymous when checking the assignment? How to reveal the assignment grades to students after an anonymous check How do the students see the grades/feedback? How do you update the students about grades and feedback in the assignment? Hiding students' names before checking an assignment Publishing grades to students after anonymous grading How the students see the grades and feedback Updating the students about grades and feedback in the assignment How to make the students anonymous when checking the assignment? How to make the students anonymous when checking an assignment? 1. Enter the Assignment and then click on "Settings " in the top menu. 2. In the "Grade " section, check "Yes " in the "Anonymous submissions " dropdown menu, and click on "Save and display " to finish. This option can only be set before the students' submissions. Once there are submissions, it will not be possible to change it. 3. Click on "View all submissions " in the Assignment page to view the data of the submissions. Each student was given a random number without identifying details. How to reveal the assignment grades to students after an anonymous check How to reveal the assignment grades to students after an anonymous check? 1. After checking the assignments and in order to reveal the grades to the students, click on the " More " button in the top menu, and then on "Reveal student identities ". 2. In the pop-up window, click on " Continue " to complete and confirm the action. The grades will not be available to the students without revealing the identities 3. After that, click on "Please note, grades and feedback are not available to students. Click to make available ". 4. In the next page, choose whether to send a notification to students. If so, whether to send a message to all students or only to students who received a grade/feedback. To finish, click "OK ". How do the students see the grades/feedback? How do the students see the grades/feedback? Students must click on the assignment item to open a page with their submission details, grade, feedback, checked file, etc. The students can download the feedback as a file to the personal computer, and if a message appears "View annotated PDF... " it is possible to click on the link and view the content of the feedback online. How do you update the students about grades and feedback in the assignment? How do you update the students about grades and feedback in the assignment? After grades are made available to students, students can be notified that their assignment has been reviewed and given a grade/feedback, in two ways: Option 1: On the assignment grading page, mark with a V whether to send a message to a specific student whose work was graded. From the student's point of view, this is what the email will look like: Option 2: Make grades available to students. On the Assignment page, choose whether to send a message to all students or only to those to whom you have given a grade and/or feedback. And from the student's point of view, this is what the received email will look like:

Learn how to create the Group Choice activity in Moodle, so students can enroll themselves into groups in the course. The groups can be used later on for assignment submission or restrict access to activities, for example. Group choice This activity allows students to divide themselves into groups in Moodle. Groups that the students choose are saved on the course website, so assignments and activities can be connected to them, for example: submitting assignments in a gr oup, opening an activity for a specific group (such as a dedicated forum for the group, re-examination, etc.). What's in this tutorial: Create the activity Set a time period for the activity Change number of students per group See group division create the activity time period change number of students see group division create the activity How to create the Group Choice activity ? 1. Enable "Edit mode " on the upper right corner of the page. 2. Click on "Add an activity or resource " at the bottom of the section you would like to add your item to. 3. On the activity chooser, choose “Group Choice ”. 4. Type in a name for the activity in the "Group choice name " field, for example "groups for assignment 1". 5. You can write in the "Description " field an explanation/description for dividing into groups. 6. In the "Miscellaneous settings " section, you can choose: To allow students to enroll for several groups If the students will be able to see who signed up for which group (the lecturer will always see the names) To allow students to change their choice If the students see the names of those who have not answered yet (it is recommended to keep it "No ") 7. To limit the number of students who can register for groups, choose "Enable " in "Limit the number of members for each group ". Otherwise, there is no limit to the number of students who can register for each group. 8. To limit the number of members in all groups, mark V in "Limiting number of participants for all groups " and then write the limit in the field "Maximum number of participants for all groups ". 9. Groups: You can create new groups for this activity or choose groups from existing groups in the course. Option A - Creating new groups for the activity: Write a group name followed by # in the "Naming scheme " field. For example: "Group Choice #" Each group will receive the typed name and a different number. For example, if the "Naming scheme " is "Group Choice #", then the names of the groups will appear as follows: Group Choice 1, Group Choice 2, Group Choice 3... Define how many groups you want to be created in the "Number of groups " field. Option B - Choosing groups from existing groups in the course. In the "Available groups " panel, a list of the existing groupings in the course is displayed (marked with a triangle next to the name of the grouping) and all additional groups in the course. To select all the groups in the grouping: select the desired grouping and click on the "Add Grouping " button. To select a group/groups: select the desired group/groups and click on the "Add Group " button. The selected groups with appear on the right panel. time period Set a time period for the activity 1. If relevant, check the field "Restrict answering to this time period ". 2. Define a time range for selecting the groups, in the "Open " and "Until " fields. 3. To finish, click on "Save and display ". change number of students Change number of students per group 1. Return to the "Settings " page and scroll to the "Groups " section. 2. Select the group you want to change the limit of the number of participants. A box will open under the panel, where you can write down the new limit. You can see that the restriction has been updated next to the group name: 3. To finish, click on the button "Save changes and return to the course ". New in "Group choice ": If there are X groups in a sequence and you would like to add additional groups in the same sequence in the field: "Naming scheme" 1. In the field "Naming scheme", type in the same name (with a # at the end) 2. In the field: "Number of groups", type in how many groups you would like to add 3. In the new field "The numbering of groups will start from" type in which number to continue from the sequence For example: if there are 3 groups: Group 001, Group 002, Group 003 and we want to add two more groups to this sequence, we will fill in the fields as follows: • in the "Naming scheme": Group # • in the "Number of groups" field: 2 • in the field "The numbering of groups will start from": 4 After saving, two new groups will be created: Group 004 and Group 005. see group division See "Group Choice" division A list of groups and their members will appear for everyone in the course, according to the activity settings. Lecturers can also export the list of groups and members to an Excel file. 1. Enter the "Group choice " activity on the main page of the course website. 2. The list of students will appear according to the groups they chose to insert into the content 3. Click on "View X responses " located on the upper left side, in order to export the list of groups to Excel. 4. On the next page, click on "Download in Excel format ".

Learn how to conduct online or hybrid classes using the Zoom platform, as well as record your classes using the Zoom integration in Moodle, and share presentations during the meeting. Before Meetings Obtaining a University Zoom license Types of Zoom licenses Updating Zoom software Scheduling a new Meeting Sending the Meeting link to students Automatically recording a specific meeting Recording on a personal computer Distance Teaching Through Recommendations for preparing for a Zoom lesson During & After Meetings Recording without showing participants (Spotlight for Everyone) Sharing a video from the computer during meeting Downloading a recording to computer Starting a meeting Managing a meeting Checking recording during meeting Accessing the meeting attendance report Audio-Visual Support Turning off sound when participant joins or leaves Turning off/on all participants' microphones Filtering background noise Adding a virtual background Improving video display Using Closed Captions Teaching Tools Using Whiteboards Using Polls, Quizzes & Surveys Using Breakout Rooms Sharing Screens Using Docs Using Clips

Giving factor to an exam in course site on Moodle. The factor (Offset) option is available for every grade item (such as quiz, assignment, etc.) Giving factor to an exam You can give a factor to a Quiz (exam) or Assignment directly in the grader report, without changing the original grades in the grade item itself (such as quiz, assignment, etc.) If you want to add bonus points in the course grade for specific students, click here for instructions. How to give a factor in Moodle? 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Gradebook setup” in the “Grader report” dropdown menu, on the top left. 3. In the row of the grade item, click "Edit" and then “Edit Settings” 4. On the next page, click in the “Show more...” link in the “Grade item” section 5. In the “Offset” field, write the points to be added as factor 6. To finish, click on the "Save changes" button at the bottom of the page. The factor points will be added to the grades, up to the maximum grade set in the item. For example, If a 3 point is set in the "offset" field: for a student who received a 90 on the exam, the updated grade will be 93 for a student who received a 98 on the exam, the updated grade will be 100

Instructions and explanations for online exams in Moodle Online Exams in Moodle This guide summarizes the instructions and explanations for online exams in Moodle. What's on this tutorial: Preparing exam in Moodle Time extensions Honor Code Declaration Communication during exam When the exam is ready Backup for the Exam Support online exams FAQ preparing the exam FAQ during exam FAQ exam is over Preparing the exam in Moodle Exam in "Quiz" item Exam in "Assignment" item Time extensions Honor Code Declaration Communication with the students during the exam When the exam is ready Backup for the Exam Support for online exams in Moodle FAQ - preparing the exam FAQ - during the exam FAQ - after the exam is over Preparing exam in Moodle Preparing the exam in Moodle 1. Choose exam type: There are two main items that are used on an online exam in Moodle: “Quiz”: for question types such as “multiple choice”, "true /false", essay etc. "Assignment": files submission by the students Exam in "Quiz" item 1.1 Exam in "Quiz" item Variety of question types: In Quiz item you can create and integrate different types of questions such as: multiple choice; multiple answers (choosing several correct answers); true/false; Drag and drop words (from word bank); matching questions; Numerical questions; essay questions (including the option to limit the number of words per answer); and more. Editing options in Quiz type exam Integration of question types: It is possible to integrate question types or use one type throughout the exam. Shuffle answers: You can choose whether to shuffle answer (choices) in the question (each student will receive the choices in the question in a random order). Shuffle questions: You can choose whether to shuffle questions in the exam (each student will receive the questions in the exam in a random order). Random questions from question bank: You can create a large question bank and set the exam so each student will receive X questions from the question bank, thus each student will receive a different question in the exam (for example - creating 40 questions in a category in the question bank, and each student will receive 4 questions from that category). Quiz settings and organization Sections: The exam can be divided into subject segments and determine that the order of the segments will be fixed, but within each segment the questions that will appear in it will be mixed. Navigation in the questions: You can choose whether the navigation between the questions will be free, or it will be sequential (it won’t be possible to return to previous section. Example: If a student moved to section 2, he will not be able to return to section 1. Quiz availability: You can set a start date and end date. In addition, it is possible to set a time limit - from the moment the student has started the exam (for example, an exam that is set for three hours, and from the moment a student’s starts the exam, they have one hour to answer it). Quiz settings and organization Grading: For closed questions (such as multiple choice, multiple answers etc.) the exam is automatically graded, for assay questions the grading is manually. You can see “statistic report” of the whole quiz and of each question. If there is a question that needs to be canceled or to accept another answer as correct, you can update and recalculate the grade Grades availability for students: It is possible to set if and when students will see the grade/feedback/exam form, etc. Anonymity: It is important to note - in Quiz activity there is no option for student anonymity For instructions for creating a "quiz" click here For more tutorials for “quiz” and grading option click here Exam in Assignment item 1.2 Exam in "Assignment" item in the "Assignment" activity, students are asked to submit a file on the course website (for example Word files; PDF or any file type) Editing options in “Assignment” type exam Availability: You can set a start date and end date. In addition, it is possible to set a time limit - from the moment the student has started the exam (for example, an exam that is set for three hours, and from the moment a student’s starts the exam, they have one hour to answer it). You can also choose whether to allow late submissions and set until when to accept late submissions (or if at all) Number of files: you can set how many files can be submitted File type: it is possible to limit the type of files that students can submit Grading and reviewing the exam Grading: The grading is possible in three main ways: Grading directly in the assignment page - recommended View the file directly from the assignment without the need to download submissions to your personal computer; Allows adding comments directly on the file, providing general comments, and grade the submissions. Downloading the files one by one, grade, and upload the checked file back. Downloading all the files at once and upload the checked files at once. Grades need to be typed in separate in the assignment item or uploaded from excel. Grades availability for students: At the end of grading process, the grades, notes, and feedback files can be made available to students at once. Revealing grades: at the end of checking the assignments, the grades, comments, and feedback files can be revealed to the students at once. Anonymity: It can be set that students' names will be hidden at the time of grading. However, it is important to note that after the grades are given, in order to transfer the grades to the course “grader report” and/or make them available to the students - it is necessary to reveal students’ identity so that anonymity is removed. For Instructions for creating a “assignment” click here For more tutorials for “assignment” and grading option click here Time extensions Time extensions In both types of exams, time extensions can be set in the following ways: Time extension for groups by ID numbers (creating groups from an Excel file) Time extension for groups by name (creating the groups manually) Time extension for a specific student Honor Code Declaration Honor Code Declaration In both types of exams (quiz and assignment), you can add an Honor Code Declaration (with or without Zoom supervision) *When adding the Honor Code Declaration, you can see which students have seen the exam. For instructions click here Communication during exam Communication with the students during the exam Define how the students contact the lecturer during the exam. For example: a class forum, personal forum, or email. For instructions for communication options in Moodle, click here. * Make sure to explain the students before the start of the exam what the communication option during the exam When the exam is ready When the exam is ready When the exam is ready, it is recommended to send an email to Virtual TAU , in order to go over the settings and make sure they are set correctly for the exam (in the email please include the course number and the date of the exam). It is recommended to do so a few days before the exam. Backup for the Exam Backup for the Exam In order to prepare in case of a general malfunction during the exam, you should prepare in advance: 1. The exam file. In assignment - a backup file in the form of a doc or pdf document In quiz - download a copy of the exam from Moodle (instructions ). 2. Students mailing list. It is important to download the students' email list from Moodle before the exam date (instructions ). Support online exams Support for online exams in Moodle Virtual TAU team is available for any question or consultation regarding the online exams: Sunday to Thursday, 08:00-17:00 Mail: virtualt@tauex.tau.ac.il Questions and inquiries: 03-6405527 Real-time exams (only): 050-2142588 * Exam support is for faculty members only, not for students. During the exam, the students must contact the lecturer/teaching assistants/faculty representative. The lecturer/representative can contact Virtual TAU. For real-time exams malfunction, please send an email with the following details: Subject: Urgent! Real time exam in course ________ Body of the mail: General issues: Course name and number Phone number Description of the problem Specific student problem: Course name and number The name of the exam item as it appears on Moodle Phone number Student full name and ID number Description of the problem Screenshot If the student reports a general malfunction such as: the Moodle crashed, disconnected and can't return to the exam, "thrown away” from the exam, etc., in addition to the above details, add the student computer IP number. FAQ preparing the exam FAQ - preparing the exam Which Moodle item can be used for an exam? There are two main components that enable an online exams in Moodle: "Quiz": allows different types of questions such as “multiple choice”, "true /false", assay etc. (for instructions ) “assignment": allows students to submit files (for instructions ) I want the order of some of the questions to be fixed and some to be in random order For instructions click here How to hide the course materials during the exam For instructions click here Are there instructions for students how to make sure the exam was submitted? Yes, below is a link that can be forwarded to students with an explanation of how to verify that the exam has been submitted: Instructions in English | Hebrew How can you make sure that the exam is set correctly in Moodle? The best way is to contact Virtual TAU to check the settings for the exam Mail: virtualt@tauex.tau.ac.il FAQ during exam FAQ - during the exam The exam has started, and the students do not see the exam Check that the quiz/assignment item is available to students: Enter the quiz/assignment, click on "Settings” in the top bar, scroll down to the "Common module settings" section and make sure in the "Availability" field that "Show on course page" is set. If the exam item is available and the students do not see it, check the “access restrictions”: Enter the quiz/assignment, click on "Settings" in the top bar, scroll down to the " Restrict access" section and check if there is a restriction that prevents the students from seeing the item If everything looks OK and yet the students do not see the exam, contact Virtual TAU A student reported that they had a technical malfunction, how can I add them time extension? A time extension can be set for specific student during the exam For instructions click here Please note, if the additional time is given after the student's submission time has passed, in addition to the additional time, you should add an additional attempt (in the field “Attempts allowed”) so that they can continue the exam. Due to a delay, it was decided to extend the exam time for all students To extend time for all students: Enter the exam item and click on "Settings” in the top bar In the "Timing" section set the updated time Save changes Please note: 1. If you also set a "time limit" you need to add time to the limit as well 2. If there are students/groups with time extension, it is necessary to set their time separately: Enter the exam item and in the “Settings overrides exist” field click the group/users overrides Click the settings (“gear” icon) next to the group/user Set the time Save changes This time extensions setting needs to be repeated for each group/user that time extensions were set for them In an exam in "assignment" type item, student submitted a file and requests to replace it 1. Enter the assignment > click "View all submissions" in the top bar 2. In the submission table, locate the student 3. In the student's row, click on "Edit" and then on "Revert the submission to draft" 4. Please note, if the submission “Cut-off date” has passed, time extension should be set as well How do I see how many students have started the exam? Enter the quiz item > the "Answer attempt: XX" field indicates the number of students that started their attempts. By clicking on the "Answer attempt: XX" link, you will see a table of all the attempts that have started. FAQ exam is over FAQ - after the exam is over After the exam is over, a mistake was discovered in one of the questions. How to recalculate the grade without weighting this question? For instructions click here I want to accept another answer as correct in a specific question. How to do this? For instructions click here How do I see the exam statistics? For instructions click here How do I grade essay questions? For instructions click here How to make the exam grades available to students? In "quiz" item: 1. Enter the quiz, click on "Settings" in the top bar 2. Go to the "Review options" section 3. In the "After the quiz is closed" column, mark V in the "Marks" field 4. If you want the students to also see the exam form they submitted, you can also mark V in the "The attempt" and additional options. In "assignment" item: 1. Enter the assignment 2. In the in the message shown in blue, click “Click to make available” 3. In the next window, you can choose whether to send a message to the students about the grade’s availability.

Import grades and Feedback from excel file to the course grader report in Moodle, and export the Grader report to Excel spreadsheet including students' ID numbers Import and export grades with ID numbers using Excel Import grades: you can upload grades and feedback from an Excel file directly to the "Grader report " on the Moodle course website, either to an existing activity or as a new grade item in the grader report. * Each student sees only their grades In the Grader report Export grades: The grader report including the students' ID numbers and usernames can be exported to an Excel file. What's in this tutorial: Uploading grades from an Excel file Uploading grades and feedback from an Excel file Export grades Upload grades from an Excel file Upload feedback from an Excel file Export the grader report including ID numbers and usernames to an Excel file Uploading grades from an Excel file Upload grades from an Excel file Step A - Preparing the Excel file 1. Create an Excel file with at least two columns: ID numbers - column title: ID Grades column - column title: the name of the grade item (for example "Assignment 1") . You can create as many grade columns as necessary. 2. Copy the columns from Excel (select the relevant cells -> Ctrl+C) + In an activity that uses Scale grading , the scales should be written in English in lowercase letters, for example: pass/fail; submitted/not submitted. Step B - Upload the grades to the course website 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Import” in the “Grader report” selectbox on the top left. 3. In the Data box, paste (Ctrl+V) the Excel data and to finish click on “Upload grades” . 4. On the next page you can preview the 10 first rows uploaded from the Excel file. On the bottom of this page, several fields must be defined: Identify user by: “Map from": select the ID columns name "Map to": select "ID number " (make sure to select “ID number” and not “User ID”) Grade item mappings: In the ID field , select “Ignore” In the grade field (as you named in the Excel file): To create a new item in the grader report - select “New grade item” To upload the grades for an existing item, select the item from the dropdown menu. 5. Click on the "Upgrade grades" button. 6. A confirmation message “Grade import success ” will appear - click on “Continue”. 7. Now you can see grades in the Grader Report If you uploaded grades to an existing item, you will see the grades in the item column, with orange background (indicating that manual changes were made to the item grades). If you uploaded grades as “New grade item ” – the new item will be created with the name from the Excel file. Uploading grades for several grade items at once To upload grades to several grade items at once, prepare the file in the same way and add grade columns as needed, make sure to give different names to each grade column. In the "Grade item mappings" stage - select for each column its grade item (if existing or new). Uploading grades and feedback from an Excel file Upload grades and feedback from an Excel file Note: feedback can only be uploaded to a grade item that already exists in the grader report (such as, assignment, quiz, grade item etc.). Step A - Preparing the Excel file 1. Create an Excel file with three columns: ID column - column title: ID Grades column - the column title: the name of the grade item (for example "Assignment 1") feedback column - column title: feedback + the name of the item (for example "Feedback Assignment 1") 2. Copy the columns from Excel (select the relevant cells -> Ctrl+c) + In an activity that uses Scale grading, the scales should be written in English in lowercase letters, for example: pass/fail; submitted/not submitted Step B - uploading the grades to the course website 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Import” in the “Grader report” selectbox on the top left. 3. In the Data box, paste (Ctrl+V) the Excel columns and click on “Upload grades”. 4. On the next page you can preview the 10 first rows uploaded from the Excel file On this page, several fields must be defined: Identify user by: “Map from": select the ID columns name "Map to": select "ID number " (make sure to select “ID number” and not “User ID”) Grade item mappings: Note: the “Grade item mappings ” dropdown menu is divided into two sections: “Grades items ” and “Feedbacks ” In the ID field , select “Ignore” In the grade field (as you named in the Excel file) "Assignment grade 1" select the relevant item in the “Grades items” section. In the feedback field (as you named in the Excel file) "Feedback Assignment 1" select the relevant item in the “feedbacks ” section. 5. To finish, click on the "Upgrade grades " button. 6. A confirmation message “Grade import success ” will appear - click on “Continue” . Now you can see grades in the grader report. To see the grades and the feedback: Select “Single view” in the “Grader report ” dropdown menu on the top left. Click “Grades Item” and then select the grade item in the field "Select a grade item". Export grades Exporting the grader report with ID numbers and usernames to an Excel file 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Export” in the “Grader report” selectbox on the top left. 3. Check the grade items you wish to export (click on "all" or "none" if you want to mark or unmark all the items at once). To finish, click on " Download" .

The Quiz is an activity in Moodle that allows you to create a quiz or a test inside the course website. A Quiz can include questions of various types, such as multiple choice, matching, true/false and essay questions. Closed questions (such as multiple choice, true/false) are graded automatically according to the settings. Create a Quiz The "Quiz " is an activity that allows you to create a quiz or a test inside the course website. The Quiz can include questions of various types, such as multiple choice, matching, true/false and essay questions. Closed questions (such as multiple choice, true/false) are graded automatically according to the settings. Essay questions allow students to answer the question in text and therefore need to be graded manually. Do not duplicate a Quiz What's on this tutorial: Create questions in the Question bank Create a category in the Question bank Create a rubric for grading Essay questions Create the Quiz activity Add questions to the Quiz Add images to the Quiz Edit the Quiz pages Limiting the answer attempts in the Quiz Add a password to the Quiz Print a copy of the Quiz How to create a category in the Question bank? The questions in the Course question bank can be divided according to different categories (for example, divided into subjects/degrees of difficulty/time). Below are instructions for creating a new question category. 1. Enter the course website. 2. Click on "More " in the course's top menu. Then, click on "Course question bank ". 3. In the dropdown menu, choose "Categories ". 4. In the page that opens, click on "Add category ". 5. In the section "Parent category ", select the parent category. In the "Name " field, enter a title for the new category. To save, click on the "Add Category " button at the bottom of the screen. How to move a question to a different category? 1. To move existing questions from one category to another, enter the "Course question bank " and check V on the checkbox next to the relevant question or questions. At the bottom of the page, click on "With selected ", and then "Move to... ". 2. In the page that opens, select the category in the dropdown menu, and then click on the "Move to " button. Updating a question in the course question bank will change the question in all quizzes . Therefore, it is advisable to create a category and questions for each quiz separately . How to create a question in the Course question bank? 1. Enter the course website. 2. Click on "More " in the in the course's top menu. Then, click on "Course question bank ". 3. In the page that opens, select a category and then click on "Create a new question... ". 4. Click on the type of question that you would like to add and click on "Add ". You can find a detailed explanation on the main question types available in Moodle.org. Click here to access it. How to create a rubric for grading essay questions? An essay question is checked manually. If the grading is divided between the teaching staff, it is recommended to build a rubric to make the process more efficient and coherent between the different graders. 1. Choose "Essay " as the question type and click on "Add ". 2. Type in the name of the question, the content of the question, and the response options. If there is a template to be followed by the students, define it in the "Response Template " field. * These instructions will be visible to students on the response input box. 3. You can enter the rubric for the quiz and the instructions for the graders of the essay question in the field "Information for graders ". * These instructions will be visible to those with teaching faculty permission in the course only. 4. To finish, click "Save changes ". Create the Quiz activity It is recommended to create each Quiz separately and not duplicate . If a question from the Course question bank is changed in a duplicated quiz, the question will also be changed in the original quiz, even if the original quiz has already ended and has been graded. 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on "Add an activity or resource " at the bottom of the section you would like to add your item to. 3. On the activity chooser, choose “Quiz ”. 4. In the "Name " field, type in the name of the quiz. 5. in the " Description " field, you can add opening instructions. C heck V in the checkbox " Display description on the course page " so the instructions will appear on course website, even before entering the quiz. Timing section 1. In the section "Open the quiz ", check V in "Enable " and choose the date and time of the start of the quiz. 2. In the section "Close the quiz ", check V in "Enable " and choose the date and time of the end of the quiz. Day Month Year Hour Minute 3. In the "Time Limit " section, you can determine the duration of the exam from the moment the students begin. Check V in the "Enable " and type in the number of weeks/days/hours/minutes/seconds allocated for the exam. Example : On "Open the quiz " the start time was set for 14:00 On "Close the quiz " the end time was set for 15:00 On "Time limit " it was set for 15 minutes The students will be able to take the quiz in the defined time range (14:00-15:00), but from the moment they start answering the test, they will have fifteen minutes to complete it, else it closes automatically. In this example, if the student started the quiz at 14:55, they will have 5 minutes to complete the exam. (the end time overrides the time limit). Grade section limit attempts You can define the number of attempts the students are allowed when answering the quiz. Layout section 1. In the "New page " field, you can define if the questions will all appear on one single page or define how many questions will appear on each page. 2. By clicking on "Show more ", in "Navigation method " you can select "Free " or "Sequential ". Select "Free " to allow students to navigate freely between the questions during the quiz. That is, even if they have answered a question and moved on, they will be able to go back at any time until the test is closed. Select "Sequential " if you want the students to navigate according to the order of the pages and questions. When the quiz includes many questions, it is recommended to divide the questions into several pages. Click here to learn how to edit the quiz pages. If it is a small number of questions (10-15 questions), it is recommended to present each question on a separate page. Question behaviour section To randomly mix the order of the question choices, you can set the section "Shuffle within questions " as "Yes ". In this situation, if you define in a certain question that choices will not be mixed, only in that question will the choices remain in their order. If you define "No " in the above section, the choices will never be mixed, even if a certain question was defined differently. Review options section 1. You can define what the students will see and when. In the quiz it is advisable not to allow automatic feedback at all . Please note: in the upper left corner, the option "The attempt " in the column "During the attempt " - is permanently marked. During the attempt The students will be able to see what they chose during the answer to the test (in real time). Immediately after the attempt The feedback will appear to the students immediately after the submission (after clicking "Submit all and finish " and until they exit the exam). Later, while the quiz is still open The feedback will appear to students from the moment of submission until the Quiz is officially closed. For example: if a student submitted at 14:55 and the test closed at 15:00, the student can log out and log in to view the feedback, until 15:00. After the quiz is closed The students will be able to see the feedback only after the closing date of the Quiz, without limitation. For example: if the test closes at 3:00 p.m., the students will be able to see the feedback starting at 3:00 p.m. and without a time limit as long as the settings have not been changed. "The attempt " - Shows all the questions (including choices) in the quiz and how the student responded to each question. "Whether correct " - Displays whether the students response to each question is correct, partially correct, or incorrect. "Marks " - Shows the numerical grade for each question and the grades awarded to the student. "Specific feedback " - Shows the feedback for the response to the answer as set when adding the question. Each response to a question can have feedback for both correct and incorrect answers. "General feedback " - Displays the general feedback for the whole question as set when adding the question to the quiz. You can use the general feedback to give students some background to what knowledge the question was testing. "Right answer " - Reveals the correct answer to each question, even if the student answered incorrectly. "Overall feedback " - Displays feedback for the entire quiz depending on the student's grade, as set in the quiz settings. 2. To save, click on "Save and display ". Add questions to the Quiz How to add questions to the quiz? A. Add questions from one of the categories in the question bank B. Add a random question from a category add questions from category A. Add questions from a category in the question bank 1. Enter the quiz by clicking on it's icon on the Course webpage. 2. Click on "Quiz questions " in the quiz top menu. 3. Click on "Add " and then choose "from question bank ". 4. In the window that opens, click on the dropdown menu in the " Select a category " section and select the relevant category. 5. Check the questions that you would like to add to the quiz with a V. To finish, click on "Add selected questions to the quiz ". When the test includes many questions, it is recommended to divide the questions into several pages. If it is a limited number of questions (10-15 questions) it is recommended to present each question on a separate page. At this stage you can perform the following actions: A. Determine the "Maximum grade " for the test - it is recommended to keep the default of 100. Moodle calculates the quiz grade based on the "Total of marks " and the points awarded in each question. B. Choose whether to "Shuffle " questions (each student will receive the questions in a different order) add random question B. Add a random question from a category You can select a category from which each student will receive a random question. For example, if there is a pool of 50 questions in a category, and 5 were added as random questions, each student would receive 5 different questions from the category, randomly. 1. After entering the relevant quiz in the course menu, enter "Quiz questions ". In the window that opens, click on "Add " and select "a random question ". 2. In the " Category " section, choose the desired database (category) in the dropdown menu. 3. In "Number of random questions ", choose how many questions from the category will be included in the quiz. 4. To finish, click on "Add random question ". 5. Random questions in the test are marked with a cube icon. At this stage you can perform the following actions: A. Determine the "Maximum grade " for the test - it is recommended to keep the default of 100. Moodle calculates the quiz grade based on the "Total of marks " and the points awarded in each question. B. Choose whether to "Shuffle " questions (each student will receive the questions in a different order) Add images to the Quiz When images are added to questions in the quiz, the image may not be displayed in full. In this guide you will find instructions on how to set the image as a responsive image (an image that is displayed in a way adapted to the size of the screen). How to add images to the quiz that adjust to fit the screen (responsive)? 1. Enter the "Course question bank ". Option 1 : Click on " More " in the course's top menu. Then, click on " Course question bank ". Option 2 : Through the quiz, click on "Course question bank ". 2. Click on "Edit " next to the question with the image you want to make responsive (self adjustable). 2. Click on the image (the image will appear in blue). 3. Click on the image icon in the text editor. 3. In the "Image properties " window, check "Auto size " in the "Size " section. 4. Click on "Save image ". 5. To finish, in the "Edit question " page, click on "Save Changes " on the bottom of the screen. How to make sure that the image is responsive? 1. Enter the Quiz page. 2. Click on "Preview quiz ". 3. Go to the relevant question through "Quiz navigation ". 4. Reduce the size of the window by clicking on the panel icon in the corner of the browser. 5. You can change the window size by placing the mouse cursor at the edge of the window (the cursor is displayed as a double arrow), then clicking and dragging it. If the image does not change its size, contact Virtual TAU and we will be happy to check and help. Edit the Quiz pages What's in the guide? Divide the questions in the quiz into pages Dividing the questions into chapters using headings Organize the order of the questions Assign points to questions divide into pages How to divide the questions in the quiz into pages? To add or remove a page in the quiz pages, use the arrows next to the questions. Clicking on the arrows pointing out creates a new page that separates the questions. Clicking on the arrows pointing towards each other removes the page and merges the questions from the previous pages. Add page Remove page add a section heading How to add a section heading? You can divide the test into chapters and give them a name by adding a section heading. 1. In the Quiz questions page, click on "Add " and then, click on "a new section heading ". 2. Click on the pencil icon, type the desired section title and save by pressing Enter on the keyboard. 3. After the division into chapters, checking V in the "Shuffle " checkbox on the left will allow shuffling the questions only within the same section . The section titles and the questions' order will be visible to the students in the quiz. If you are not interested in add a title, you can press the "space" button on the keyboard and press Enter to save. That way, the title box will be empty and the questions in the test will appear in sequence. change the question order How to change the order of the questions? You can change the position of the question by pressing the "four arrows" icon and dragging the question to the appropriate place. question points How to assign points to questions? Updating points for a question is performed by clicking on the pencil symbol, typing the score for that question, and pressing Enter to save. If all the questions have the same number of points (the default is one), they will have the same weight in the quiz final grade. Add a password to the Quiz Creating a password in the Quiz activity It is possible to set a password in advance, so only the students will be able to enter the quiz activity. How to set a password in a Quiz? 1. Enter the quiz you created. 2. Choose "Settings " in the quiz page top menu. 3.In the "Extra restrictions on attempts ", click on "Click to enter text " and enter the password you want to set. 4. To save, press Enter on the keyboard. 5. Clicking on the "eye" icon will reveal the password. 6. Clicking on the pencil again will allow you to change the password. It is important to remember to send the password to the students. Print a copy of the Quiz 1. Enable " Edit mode " on the upper right corner of the page. 2. If the right-side menu is closed, click on the tab to open the menu. 3. In the right-side menu, click on "Add a block ". 4. In the window that opens, click on "Print exams ". 5. A new block will be created on the right-side menu. If the right-side menu is not open, open it. 6. In the newly created block in the right-side menu, check V in the check box next to the quiz you want to print. Click on "Print " next to the name of the quiz. Checking the box with a V means that the printed test will include the correct answers. Therefore, if you want the test to be printed without the correct answers, do not check the box with a V, only press the "Print " button. 7. The test will now be previewed. To finish and confirm the print, scroll down and click on "Print " again.

You can manage course grades in Moodle, set assignment/exam weights, calculate averages, etc. Grade report settings The Grader Report displays all grades received and/or entered into Moodle. You can manage course grades in Moodle, set assignment/exam weights, calculate averages, etc. General information about the Grader Report: 1. Any Assignment or Quiz that appears in Moodle (and/or additional grade items) will automatically appear in the Grader Report. 2. Grades entered in activities of this type, such as Assignments and/or Quizzes (even in cases of quizzes where grades are given automatically) - are also updated directly in the Grader Report. 3. Grades can also be updated for activities that were not submitted through Moodle, such as: presenting reports, class activities, etc. 4. Grades can be uploaded from an Excel file to the course website by ID numbers. For instructions, click here . In this guide: Setting Grade Weights Creating a Grade Category Add bonus to course grade What's Shown on a Grade Report What Students See on a Grade Report Showing and Hiding Grades Set grade weights Create a grade category Add bonus to the course grade What's shown on the Grader Report What students see on a Grader Report Show and hide grades Setting Grade Weights 1. On the course website, in the top course management bar, click the "Grades " button to enter the Grader Report. 2. In the scroll box at the top, "Grader report ", go to "Gradebook setup ". 3. In the window that opens, a list of all assignments and grade resources on the course website will be displayed. 4. A "Weights " column will be shown in the table. The default setting is that each activity in the course that has been defined for a grade has the same weight, and the average of the grades of all resources is a simple average. You can give a weight to each resource of the overall grade. The weights are out of 1 or out of 100 - for example, if the weight of an assignment is 80%, you can write 0.8 or 80 in the Weights column. 5. After updating the weights, click "Save Changes " at the bottom of the table. Creating Grade Categories In the Grader Report, you can create categories. For example, if there are 3 assignments to submit in a course, and you want these assignments to together constitute 10% of the grade, you can define a category called "Assignments" and then specify that the category's weight is 10% of the course's final grade. 1. O n the course website, in the top course management bar, click the " Grades " button to enter the Grader Report. 2. In the scroll box at the top, "Grader report ", go to "Gradebook setup ". 3. In the window that opens, click the "Add Category " button. 4. In the window that opens, enter a name for the category and save changes. 5. At the bottom of the course grades table, a row will be added with the created category, which has a folder icon, and its default weight is 0.0. Define a weight for the category and save changes at the bottom of the table. 6. To move the relevant activities into the category folder, check the box at the far right of the desired activity row. 7. Scroll down the screen and under the table on the left, select the desired category in the "Move selected items to " field. 8. Now the Gradebook setup page will refresh and the selected items will appear under the category to which they were assigned. Add bonus to the course grade A bonus can be added to the grade report that will not be weighted in calculating the course grades. The bonus will be an additional numerical grade to the final grade of the course up to a maximum grade of 100. 1. O n the course website, in the top course management bar, click the " Grades " button to enter the Grader Report. 2. In the scroll box at the top, "Grader report ", go to "Gradebook setup ". 3. In the window that opens, click the "Add Category " button. 4. In the next window that opens, enter a name for the category and click on "Show more ". 5. In the Aggregation section, select "Bonus ". 6. At the end of the page, click on "Save changes ". The weight of the bonus category has no meaning in the "Gradebook setup". 7. To add a bonus to a student's grade - the grade must be entered manually on the "Grader report " page. In the scroll box at the top "Gradebook setup ", go to "Grader report ". 8. Enable "Edit mode " on the top right of the page. 9. In the category column, enter the bonus grade in the left field and press Enter on the keyboard. The cell will appear in yellow. The bonus category adds points without weight, and the final course score will not exceed 100. For example, if Student A's course grade is 89 and they receive 3 points as bonus, their final grade will be 92. If Student B's course grade is 99 and they receive 3 points as bonus, their final grade will be 100 (the Moodle grade will not exceed 100). How do I configure what is displayed in the Grade Report? 1. O n the course website, in the top course management bar, click the " Grades " button to enter the Grader Report. 2. In the scroll box at the top, "Grader report ", go to "Course grade settings ". 2. On the page that opens, scroll down a little to the "User report " section where various options appear. For each one, choose whether to display or not. 3. Finally, click "Save Changes ". For detailed explanations for each of the configurable fields, you can click on the question mark icon How do I know what students see in their grade report? Lecturers and teaching assistants see the grade report of all students in the course. Each student sees only their own grades. 1. Go to "Grades " in the top management bar of the course website. In the scroll box at the top of the screen that opens, go to "User report ". 2. On the page that opens, above the table on the left, select one of the students. 3. The table that will be displayed will be exactly the table that the student sees. If there is an activity that is not available to students: Lecturers will see the column in a hidden state (grayed out). Students will not see the column in the grade report. Assignments that students have already submitted and the lecturer entered grades but kept the grades unavailable to students: the teaching staff will see the assignment column and the grades entered in the grader report; Students will not see the assignment column in the grade report. When the assignment is made available to students, they will also be able to see the grades in the grade report. For instructions, continue to the next guide. How do I make grades hidden or visible to students? 1. Go to "Grades ". 2. Enable "Edit mode " on the top right of the page. 3. In each grade column in the table, choose whether to hide the grades or reveal them to students, by clicking the eye icon. Closed eye and title in gray = hidden grades. Open eye and title in blue = visible grades.

"Mark as done" button The "Mark as done" button appears by default under each resource or activity on the course website for both the lecturer and the students. A student who has completed an activity can click the button to mark themselves as completed. The lecturer has the option to set conditions for completing an activity and even specify that this button will not appear under certain activities or resources, or will not appear at all on the course website. What's in the guide? How can a student mark an activity as completed? How can the lecturer set conditions for completing an activity? How to set up automatic grading for activities according to the "Activity completion" conditions? How can a student mark an activity as complete? conditions for completing an activity? automatic grade How to disable the "Mark as done" button? How do I disable the "Mark as Done" button? How can a student mark an activity as completed? 1. Click the "Mark as Completed " button next to a completed resource or activity. 2. The button will change to "Done ". You can click the button again at any time to return the button to the "Mark as Done " state. Good to know! The instructor can track the completion of the activity using the "Activity Completion" Report located on the course Reports page, in the top management bar of the course website. How can the lecturer set conditions for completing an activity? A lecturer can set conditions for completing an activity and in this way monitor and see that students have completed the activity in the "Activity Completion" Report. Also, once the student has completed the activity, the "Mark as done " button will automatically change to a green "Done " button. 1. Go to the resource/activity settings. 2. In the "Activity Completion " section, you can set "Completion Tracking " according to the resource conditions, and you can also set a completion date, in the field "Expect completed on ". Important to know: The completion date, if set, will not appear to students, but will only appear in the "Activity Completion" Report that appears in the course's Reports page. How to set an automatic grade for activities according to the "Activity completion" conditions? New! The lecturer can set an automatic grade in the activities: Assignment, Forum, Forum NG and Questionnaire. This means that the student will receive an automatic grade for the activity after completing it, according to the conditions for completing the activity that the lecturer defined in that activity. 1. Click to enter the activity Settings, in the top menu: 2. The conditions for completing an activity vary from activity to activity. Here we will present some examples of defining an automatic grade: A. In the Assignment - In the "Grade " section, define a "Maximum Grade " In the "Activity completion " section, under the " Completion tracking " heading, select the option " Show activity as complete when conditions are met ". You can define that the student must submit the assignment by the completion date in order to receive an automatic grade. B. In the Forum - In the "Whole forum grading " section, under the "Grade " heading, select the "Point " option and set a "Maximum grade ". In the " Activity completion " section, under the " Completion tracking " heading, select the option " Show activity as complete when conditions are met ". You can set, for example, that the student must post one discussion or one response in order to receive an automatic grade. C. In the Forum NG - in the "Grade " section, under the heading "Grading scale " define "Point " and define what the "Maximum grade " is. In the " Activity completion " section, under the " Completion tracking " heading, select the option " Show activity as complete when conditions are met ". You can define, for example, that the student must create one discussion or respond once by the activity completion date in order to receive an automatic grade. D. In the Questionnaire - In the "Response Options " section, the "Submission Grade " must be defined. In the " Activity completion " section, under the " Completion tracking " heading, select the option " Show activity as complete when conditions are met ". It can be defined that the student must submit the questionnaire in order to receive an automatic full grade. How do I disable the "Mark as Done" button? The lecturer can disable the "Mark as Done " button so that it does not appear under the resources and activities on the course website. Canceling the button will eliminate its existence for students as well, not just from the lecturer's perspective. The lecturer has two options for disabling the button: • Disabling the "Mark as Done " button across the entire course website • Disabling the "Mark as Done " button in specific activities Disabling the "Mark as Done" button across the entire course website 1. Click the "Settings " button on the course top menu. Disabling the "Mark as Done" button across the entire course website. 2. In the "Completion Tracking " section under the "Show activity completion conditions " heading, select the "No " option. 3. To finish, click on "Save and display ". Disable the "Mark as Done" button on specific activities 1. On the course website, in the top management bar, click on "More ". In the menu that opens, select "Course Completion ". 2. In the "Course Completion " drop down menu, select the "Bulk edit activity completion " tab. 3. Select the relevant activities and click the "Edit " button. 4. In the "Completion Tracking" section, select the "Do not indicate activity completion " option. 5. Finally, click the "Save Changes " button.