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Learn how to manage your course website in Moodle: add participants, divide students into groups, take attendance, communicate with the students, format and design the course website. Manage the course website Manage the course Make the course website available for students Import content from another course website (also from previous years) Import individual items using the Sharing Cart block Change language settings Create a Metacourse (combine courses) Restrict acess to course activities or sections Perform operations on several items at once New! Restore items deleted from the course website Reports on student data: quizzes, assigments, forums and H5P activities) Activity completion (button "mark as done") Manage participants Add Teaching Assistant Add a new user to the course Download a list of the students in the course Open the course website (for users without a University account) Attendance Divide the students into groups Group Choice activity - Students choose their groups Create groups (defined by the lecturer) Create random groups Upload groups from an Excel file Communications Lecturer Messages - send a message to all students Forum - discussion among the students Forum NG - private forum with students Chat - synchronous discussion Format and design the course website Edit the course homepage Add a label (text and media area) Add a media display (unilabel) Moodle.org Change section title or item name Add or delete a course section (topic) Add a secondary title Add an image to the course homepage

The lecturer and course teaching staff can allow access for other users in Moodle, for example adding teaching assistants, students, guests and users who do not have a university account. Manage users on the course site The Teacher and Course Editor roles can allow access to the course for other users. What's in this tutorial: How to add Teaching Assistants How to add other users (students, guests, and more) download students list How to provide viewing access to users who do not have a University user account Add Teaching Assistants Add other users to the course(students, guests, and more) Download the list of participants in the course to an Excel file Provide viewing access to users who do not have a University user account How to add Teaching Assistants How to add Teaching Assistants? 1. On the course website, click on the “More ” button in the course's top menu. Then, click on "Add teaching assistant ". 2. Search for the Teaching Assistant you want to add to the course in the right search field (we recommend searching by university email or ID number). 3. Select the Teaching Assistant’s name in the right field (the selection will appear in blue) then click on the "Add " button. 4. Now the teaching assistant appears in the "users registered on the course site " list. To limit the period of association for a role in the course, select the "Limited " option under “enrolment duration ” and determine a starting time in the drop-down menu “Starting from ”. How to add other users (students, guests, and more) How to add other users? 1. On the course website, click on the “More ” button in the course's top menu. Then, click on "Add a new user ". 2. Choose the appropriate role in the “Assign role” field. 3. Search for the user you want to add to the course in the right search field (we recommend searching by university email or ID number). 4. Select the user's name in the right field (the selection will appear in blue) then click on the "Add " button. 5. Now the user appears in the "users registered on the course site " list. To limit the period of association for a role in the course, select the "Limited " option under “enrolment duration ” and determine a starting time in the drop-down menu “Starting from ”. download students list How to download the list of participants in the course to an Excel file? This tutorial will explain how to download a list of course participants which includes names and email addresses, as well as a list of course participants which also includes ID numbers. How to download the list of students in the course? 1. On the course website, click on "Participants " in the course top menu. 2. Open the drop-down menu at the bottom of the page named "Export course students ". 3. Choose "Microsoft Excel (.xlsx) ", then click "Download ". How to download the list of students in the course with ID numbers? 1. On the course website, click on "Grades " in the course top menu. 2. On the Grades page, open the drop-down menu "Grader Report " and scroll down, then choose: "Export ". 3. On the export page, click on the "Export as " drop-down menu and scroll down, then choose "Excel spreadsheet ". 4. On the "Export to Excel spreadsheet " part of the screen, in the “Grade items to be included ” section click on "Select all/none ". All items will be unchecked. 5. Click on the "Download " button. The Excel file that will be produced will include the names of the students in the course, their email addresses, and their ID numbers. How to provide viewing access to users who do not have a University user account How to provide viewing access to users who do not have a University user account? The course can be made available to guests without a university username using a password preselected by the Teacher and submitted by them. This process can only be done by the Teacher . The course will be available to guests for viewing only. Only students can participate in the course activities (such as Quizzes, Forums, Tasks and Course Recordings). How to allow guests (without a university username) to enter the course website? The content of the website must be checked for violations o f the copyright law (see the document in Hebrew "Principles of action for the use of works for teaching purposes ") Download and print a statement that the content of the website does not infringe copyright. Click here to download the declaration: "Declaration of guest access to the course website" (In Hebrew) The course Teacher must fill in the declaration with all the required information, including a code for guest access. The declaration must be signed manually, and a scanned copy must be sent to virtualt@tauex.tau.ac.il . Only course Teachers can request Guest Access.

The quiz item in Moodle can be hidden so that students cannot view it on the course website. Also, the course materials can be hidden for the duration of the exam only. Hiding the quiz item from the students Hiding course materials during the exam The quiz item can be hidden so that students cannot view it on the course website. Also, the course materials can be hidden for the duration of the exam only. What's in this tutorial: Hiding a quiz from students How to hide course materials Hide the quiz (exam) from the students Hide the course materials during the exam Hiding a quiz from students How to hide the quiz on the course website? 1. Turn on Edit mode on the upper right corner of the page of the course website, and then click on the three edit dots in the relevant quiz item. 2. Click on "Hide " to hide the quiz item. 3. When the "hidden from students " indicator appears, students cannot see it. Remember to display the quiz before starting the exam. In order to show the quiz, you must repeat the actions again and select "Show " How to hide course materials How to hide the course materials during the exam? 1. Enter the course website and activate "Edit mode ". 2. In the topic you want to hide, click on the three editing dots. 3. In the window that opens, click on "Hide topic ". In this way it is possible to hide all the relevant topics on the course website. You can make the topics available again in the same way: By clicking on the three dots and then on "show topic ". How to make sure the topics are hidden? 1. In the upper right corner, click on the initials of your name 2. In the panel that opens, click on "Switch role to... " 3. In the window that opens, select the role " Student " Now you will see the site from the students' point of view and you will be able to see whether the subject and the contents under it are visible or hidden. To return to your normal point of view again: Click again on your initials in the upper right corner and then on " Return to my normal role "

You can edit and format your course website in Moodle: add activities and resources, add or remove topics, change sections titles, move items from one section to another, edit sections and activities, add images to the course homepage. Editing the Course Homepage To edit the course website, click on the "Edit mode " button located at the top right corner of the screen. When the slide button is blue, the "Edit mode" is on. When the " Edit mode " is on, three-dot buttons appear. These buttons allow editing topics or items. Some of the item types: forum, file, quiz, assignment, and more. What's in this tutorial: How to add a section or topic? How to add an activity or resource? Change section title or item name How to move an item? Edit button on Topics/Sections Edit button on Items (activities or resources) Add an image to the course homepage Add an activity or resource Add or remove a section/topic Change section title or item name Move an item or section Edit button on Topics/Sections Edit button on Items Add an image to the course homepage How to add an activity or resource? How to add an activity or resource? 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on "Add an activity or resource " at the bottom of the section you would like to add your item to. 3. Select the item you want to add in the "Add an activity or resource " pop up. Click the “i ” for more information. How to add a section or topic? How to add or delete a section/topic? How to add a topic? 1. Enable "Edit mode " on the upper right corner of the page. 2. Under each topic in the course, the "Add topic " button will appear. Click to add a new topic under the selected topic. How to remove/delete a topic? 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on the three-dot button in the subject line, on the right side. 3. Click on " Delete topic" . This will erase the topic. The items in the section are moved to the recycled bin. Change section title or item name How to change a section title or item name? 1. Enable edit mode on the upper right corner of the page. 2. Click the pencil icon next to the section or item to rename it. 3. Type or paste the new name. 4. Press Enter to finish (or Escape to cancel). How to move an item? How to move an item or section? Option A – Dragging 1. Enable " Edit mode " on the upper right corner of the page. You can now drag the resource or topic and place it between two other topics by clicking on it when the arrow panel appears and dragging it to the desired location. Dragging sections: Dragging items: You can also move them by dragging the desired topic or item in the course index (on the left of the page): Option B - Clicking on the Edit button 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on the three-dot button in the subject line, on the right side. 3. Click on "Move ". 4. Click on the placement you want your item or section to be in. Edit button on Topics/Sections Edit button on Topics/Sections 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on the three-dot button in the subject line, on the right side. 3. Clicking on the three-dot button next to the section opens a menu of options that include: Edit topic – this will redirect to a page to edit the name, summary, and access to the section. Highlight – this will highlight the section on the course homepage and index. This option can be used to refer the students to an important section or the week’s lesson, for example. On the homepage: In the course index: Hide/show topic – this will change the status of the section regarding the student’s interface. Clicking on "hide topic " allows you to hide an entire topic. When a topic is hidden, students cannot see the topic and the contents included in it. Another click on the eye ("Show topic ") will bring the subject back into view. Move – this will c hange the location of the section. More information here . Delete topic – this will erase the section. The items in the section are moved to the recycled bin. Edit button on Items (activities or resources) Edit button on Items (activities or resources) 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on the three-dot button in the subject line, on the right side. 3. Clicking on the three dots next to the item opens a menu of options that include: Edit settings – Redirects to a page to edit the activity or resource, specific to each type of item. Move – Changes the location of the section. More information here . Hide – Hides the activi ty or resource for the students Duplicate – Creates an identical item Assign roles – A ssigns roles specifically for this activity Delete – Erases the item. The erased items are moved to the recycled bin. Add an image to the course homepage Add an image to the course homepage Option A - Dragging: 1. Enable " Edit mode " on the upper right corner of the page. 2. Drag the picture from the folder on your computer. 3. Choose the option you prefer in the pop up window that appears and click "Upload ": Add media to the course page – the image will appear on the course page. Create file resource – the image will appear as a link file on the course page. This is how the picture will appear on your course homepage, by selecting "Add media to the course page ":

Attendance management on the course website Class attendance can be managed through the course website. In this way, it is possible to mark for each student whether they were present, absent or late for class. You can also produce a summary report at the end of the course. What's in this tutorial: How to set up the attendance item on the course website? How to set up an option for self-attendance registration or automatic registration of the students? how to set up the attendance item on the course website option for self-attendance or automatic registration How to update student attendance during and after classes How do students see and update their attendance status How to update student attendance during and after classes? How do students see their attendance status and how do they independently update their attendance status? How to set up the attendance item on the course website? 1. Enable Edit mode on the upper right corner of the page. 2. Click on "+ Add an activity or resource " in the appropriate topic. 3. Choose "Attendance ". 4. Go to the "Grade " section. In this section it is possible to determine the grading method for attendance in the course: "None " - no grade will be given for attendance "Scale " – fail/pass (the grade will be transferred to the grade report) "Point " - numerical grade (the grade will be transferred to the grade report). 5. To finish, click on "Save and display " and go to the stage of setting the meetings. 6. In the next page, you can see all the course sessions. To add course lessons, click the " Add Session " button. 7. In the "Date " and "Time " sections set the date of the first meeting. 8. Go to the "Multiple sessions " section. Check " Repeat the session above as follows ” if the meeting is repeated, to create a series of sessions. "Repeat on " - mark the relevant day(s) of the course. "Repeat every " - if the class is held once a week leave 1, if the class is held once every two weeks choose "2", etc. "Repeat until " - define the date of the last class in the course, for example in the first semester: January 31, 2025. To finish, click "Add ". It is possible to define that the students record their own attendance. for instructions Students' attendance can be marked by the lecturer. for instructions How to set up an option for self-attendance registration? Students can be allowed to record their own attendance in several ways. In order to do this, you must be on the page adding a meeting or editing a meeting. Go to the "Student Recording " field and check the "Allow students to record own attendance " section. Way 1 - Self-registration of attendance using a QR code 1. In the "Student Recording " field, make sure that the "Allow students to record own attendance " section is checked Select "Rotate QR code to register to class (rotate every 50 sec) " by checking the checkbox. 2. Choose how long before the start of the class it will be possible to access the attendance component and register. If relevant, set how many minutes before class the item will open to update attendance in the field “Open session early for marking ”, for example 10 minutes. If you don't want to open this option, leave the default 0 minutes. To finish, click "Save changes ". 3. Now you can see all scheduled meetings, in the "All " tab. You can also choose to display the sessions by months/weeks/days. A meeting where attendance data has been updated A meeting set up for self-registration via QR code A meeting where student attendance has not yet been updated at all A meeting set up for self-registration with a password 4. In order to activate the self-registration in the class: At the beginning of the class with self-attendance registration via QR code, click on the QR code icon in the lesson date row. A QR code will be projected on the screen in the classroom and will change every 50 seconds. The students will be asked upon entering the class to scan the code, connect to Moodle with their user and then receive a message that their “attendance in this session has been successfully recorded ”. * The code will only appear on the lecturer's computer and must be shared with the students (projected on the screen in class/shared screen in Zoom session, etc.) Attendance registration via QR code is in a new version. We would be happy to receive feedback from you on its use and especially if there were difficulties in its operation. Way 2 – self-attendance recording using a password You can set a permanent password, in the text box below the "Register to class with chosen password " section. 1. Tick the box in the "Automatic marking " section: “Allow students to record own attendance ” 2. Check the box in the "Register to class with chosen password " section. 3. Write the password you chose in the panel. 4. To finish, click on "Save changes ". Way 3 - Automatic self-registration of attendance to the highest attendance status Students can be allowed automatic registration that will be done as soon as they enter the attendance item. 1. Tick the box in the "Automatic marking " section: “Allow students to record own attendance ” 2. Check the box in the "Automatically select highest status available (P=Present) " section. 3. To finish, click on "Save changes ". 4. As soon as the students enter the course item on the course website, their attendance in the class will be immediately registered. How to set up an option for automatic attendance registration of the students? 1. In the "Student recording " field, in the "Automatic marking " section, define whether you want automatic attendance to be registered for the missing students: “Set unmarked at end of session ”, or when completing one of the course activities: “On activity completion ” 2. In the section "Select activity " a list of the activities in the course will open. Choose the activity where automatic attendance will be registered for students. You can choose one of the course activities that upon completion will be registered as student attendance, or choose the student attendance item. 3. To finish, click on "Add ". How to update student attendance during and after classes? 1. In order to update attendance (by the lecturer) at a certain meeting, click on the triangle sign in the "Actions " column. A green arrow marks meetings where attendance has already been updated. The key icon marks meetings with self-registration of attendance by the students using a password. 2. Next to each student's name, mark the relevant attendance status. You can add comments. At the bottom of the page on the left you can see the available presence modes. To proceed click on "Save and show next page " and to finish, click on "Save and back ". 3. You can change the attendance modes provided by default in the Moodle system. To do this, go to the "Status set " tab to define the presence modes that will be used. The default is 4 modes: i. Presence- P Present ii. Late - L Late iii. Absence - A Absent iv. Approved absence - E Excused In the default attendance settings, each of the four attendance statuses is automatically given a "score" out of 2 points, where: present status receives full points (2 points), late and excused receive half of the points (1 point), and absent status receives no points (0 points). Definitions: i. In the "Description " column, you can define whether to use the existing modes or define new presence modes (for example, "left before the end of the lesson", "present remotely", etc.). ii. In the "points " column you can define whether each attendance status will receive a score and if so, how many points for each status. iii. If in the meeting settings you set that the item will open for registration before the start of the meeting, V can be marked in the "Available before session start " column. iv. In the column "automatically set when not marked " you can define "absent" as a status that will be automatically registered for any student who has not updated his status as present (if self-registration has been defined). v. Custom presence modes can be added using the gray "Add " tab. To finish, click on "Update ". 4. To view the summary attendance report of all students in all sessions, go to the "Report " tab. The letter "i" indicates that a student attended independently (possible by defining the item in advance for a certain meeting) The question mark indicates that the attendance status for this session has not been updated for the marked students. Each presence status appears in a different color. 5. In the "Export " tab, you can export the attendance report to an Excel file, by clicking "OK ". How do students see their attendance status and how do they independently update their attendance status? 1. Upon entering the attendance item on the course website, students have the option to see their attendance status in 3 tabs: "This course " - summary of attendance statuses on the current course website "All courses " - summary of attendance in all the courses in which they are registered "All sessions " - attendance at all classes, according to courses 2. For self-registration of attendance at the session defined with a password, the students enter the attendance item during class, and register themselves at the "Submit attendance " link. In the screen that opens, they type the defined password and their presence status and save changes. 3. For the purpose of self-registration of attendance at the meeting defined with a QR code, the students scan the code that appears on the screen at the beginning of the lesson. Upon scanning, they will be asked to log in using their personal user to the Moodle system and then receive a message that their registration has been successfully received. When they enter the course attendance item, they will see that their attendance status in that class is present and in the notes it will be recorded that the attendance is "self-recorded ".

Learn how to use the Panopto video server for publishing and sharing recordings with students. Also: grant permissions or restrict viewing, change the name and order of recordings, restore from the archive, upload and download videos, create a folder, transfer and embed videos. Recordings in Panopto What's in this tutorial: Embed a Panopto video in Moodle Add a co editor to a folder Restoring recordings from the archive in Panopto Change order of recordings Change recording name Restrict access to a recording Publication of class recordings for students Sharing folder and recordings add recordings link to the course Publication of class recordings for students Sharing folder and recordings (also from previous years) Embed a Panopto Video in Moodle Add a link to recordings from previous years in the course Restrict access to a recording Add a co-editor to a folder Restoring recordings from the archive in Panopto Change the order of the recordings in a folder Change recording name Recordings that have not been watched for 6 months will be archived and therefore unavailable for viewing. They can be restored, the process may take up to 48 hours. For instructions, click here . Recordings that have not been watched for 30 days after they were returned from the archive will be archived automatically again. Publication of class recordings for students Publication of class recordings for students The recordings of the meetings created through the Zoom resource on the Moodle course website are automatically moved to the course folder on the Panopto server. They will be visible for Teachers in the Panopto block on the right part of the screen, on the course website in gray . The students will not be able to see them until they are approved for publication by the owner of the recording, and will appear in blue . There are two options for publishing the recordings: A. Publication of a single recording – click here for instructions. B. Publication of all recordings in the course folder at once. All recording scheduled via Zoom on the course website will be moved to the course folder in Panopto and will be published to students automatically – click here for instructions. How to publish a recording of a single lesson to students How to publish a recording of a single lesson to students? 1. Go to the relevant course website, and in the Panopto block on the right part of the screen, click on "Course settings ". 2. Close the pop up window that will open on the Panopto website by clicking on the X. 3. Hover the mouse over the recording you want to make available for students and click on the three-dot button. Then click on the "Publish " button. Now, the students will be able to see the recordings published in the Panopto block on the right part of the screen, on the course website. How to publish the entire course folder to students? How to publish the entire course folder to students? 1. Go to the relevant course website, and in the Panopto block on the right part of the screen, click on "Course settings ". 2. In the pop up window that opens, scroll down to the topic "Availability ". Under the heading "Session becomes available " click on "Immediately ” and click on the "X" to close and save. The course folder will be available for students. Every recording made through the course website will be automatically published to students and will be displayed in the Panopto block on the right part of the screen, on the course website in blue . Sharing folder and recordings Sharing folder and recordings (also from previous years) The course folder and specific recordings in Panopto can be shared with students enrolled in courses in the current academic year, even if they are from previous years. You can share them with all course participants or with specific users. Please note: if the recordings have not been viewed for more than six months and have been archived, they must be restored in order to be able to view them. Instructions for restoring from the archive - here . 1. Log into Moodle. In the My Courses page, click on the "Courses from past years " and choose the relevant year. (Pay attention to the academic year in which the course took place: if the course was delivered in 2021-22, you must log into Moodle for תשפ"ב, etc.). 2. In the Panopto block on the right part of the screen on the course website, click on " Course settings ”. 3. Close the pop up window that will open on the Panopto website by clicking on the X. share recording There are two options for sharing the recordings: A. Sharing the entire course folder B. Sharing a specific recording 4. To share the entire folder , click on the Share symbol located in the upper right corner. 4. To share a specific recording (or multiple) , select the recording(s) and click on the Share button under the Course name. 5. In the “Add people and groups ” field, you can either share with all course students, a specific student or multiple students. Option A - To grant viewing privileges to all course students: Type in the course number of the current academic year (for example: 0116593799-2024 -1). Choose the three suggested groups of the course number for the current academic year (each line is separate). Click on "Save ". Click here for instructions to add the link to the course website Option B - To grant viewing privileges to a specific user : Type in the username, or name, or a university email address (Remember to select the option that starts with unified\ ). After the user is identified by Panopto, click "Save" and then click " Done ". To send a message to the user who received the permission - click on " Send an email to notify people ". Click here for instructions to add the link to the course website Option C - To grant viewing privileges to multiple users : T ype in a space-separated list of usernames. Wait until the options list appears and choose "Add multiple users from Moodle2024 " After the users are identified by Panopto, click "Save" and then click "Done ". To send a message to the users who received the permission - click on "Send an email to notify people ". Click here for instructions to retrieve a list of usernames from a course Continue reading to share the link on the course website or with the students add recordings link to the course How to add a link to the recordings in the Course website? 1. Click on "Copy Link " in the Share window in Panopto - in the recording or folder to which you want to give access to. 2. Return to the course website in Moodle (make sure you are in the current school year). Add the "URL " resource in the relevant topic. For instructions on adding an item, click here. 3. In the "Name " field, name the link. For example "Recordings from previous years ". Paste the folder or recording link in the "External URL " field. 4. Click “Save and return to the course ”. The recordings will now be available in the course website. Restrict access to a recording Restrict access to a recording To restrict the access to a specific recording without altering the course folder settings, you can create a subfolder and select the users that have access to it. 1. Enter the folder where the course recordings are located. 2. Click on the "Add folder" button. 3. In the "Enter name" field that opens, type in the name of the folder. (for example, "Recordings for group 1"). Finish by pressing enter on the keyboard. 4. Select the relevant recordings by clicking on the checkbox in the video thumbnail. 5. On the top of the page, click on the "Move" icon under the course name. 8. Enter the new folder and click on the "Share" button located in the upper right corner. 9. In the window that opens, click on the "change " button under the "People and groups " field headline. 10. In the pop-up window that opens, click on "Stop Inheriting " . This action means that the permissions in the new folder will not depend on the course folder. (If you added someone as an authorized viewer to the course folder, they will not be automatically added to this folder) It is important to leave the V mark next to the section: "Keep 3 members as added users " in order to keep your privileges as the owner of the folder 11. In the section named "viewer " (viewer = viewing permission for students), click on X to remove the permission for students. Leave the creator and publisher permits unchanged (=viewing permission for the teaching staff). To finish, click save . 12. In the Add people and groups field, to grant viewing privileges to a specific user : Type in the name of the user to whom you want to give viewing permission. Choose the option that starts with unified\ . 12. In the Add people and groups field, to grant viewing privileges to multiple users : Type in a space-separated list of usernames. Wait until the options list appears and choose "Add multiple users from Moodle2024 " Click here for instructions to retrieve a list of usernames from a course 13. To finish, click save . For instructions on how to copy a recording you want to share to this folder, click here . 6. Select the folder (by typing its name or searching for it), and click "Move" 7. After receiving the confirmation (check signs and "Done"), close the pop-up window. Embed a Panopto video in Moodle How to embed a Panopto video in Moodle? All Panopto course recordings will be visible to students in the Panopto block on the right of the course website on Moodle. In order for the recordings to be displayed on the course website under the relevant topic (like the other content elements in the course), the recording must be added as a new resource. 1. Go to the relevant course website on Moodle. 2. Enable "Edit Mode " on the top right. 3. Click on "Add an activity or resource " at the bottom of the topic you would like to add your item to. 4. On the activity chooser, choose “Text and media area (Label) ". 5. In the editor toolbar, select the button with the Panopto icon . 6. Select the video you want to share by clicking the box next to it. To insert it, click on "Insert". In the Movie Selection pane, only videos that are in the course folder on Panopto appear. 7. Press the "Insert " button. 8. To save, scroll to the end of the page and select "Save changes and return to course ". 9. The video will now appear on the course website, in the desired topic. Add a co editor to a folder Add a co-editor to a folder For more people to be able to edit the folder and the recordings that are in it - there is a need to add them as co-editors. This permission is called "Creator ". It is important to know that adding a user as a Creator will give them full permission to view, share, delete, etc. Creator permissions can be granted to specific users (associated with Tel Aviv University only) in the course's recording folder (as well as from previous years). It is important to note that the default for granting permission is through the "Viewer " permission for viewing only (without the ability to edit, transfer, copy or download the recording to a computer). 1. Enter the relevant course folder in Panopto through the course website in Moodle. For instructions, click here . 2. Click on the "Share " button located in the upper right corner. 3. In the "Add people and groups " field, type in the name of the university user to whom you want to give editing permission in the folder (remember to choose the option that starts with unified\ ). On the right side of the screen, choose the type of permission required: Creator = editing permission Viewer = viewing permission only Finally, click "Save" . 4. Now you can send the link to the participants by clicking on "Copy link " and pasting it in an email (Ctrl+V) or by adding the link to the course website . For more instructions on sending Lecturer messages to students, click here . Restoring recordings from the archive in Panopto Restoring recordings from the archive in Panopto Due to storage limitations, unwatched Panopto recordings are automatically archived. In the course folder - recordings that have not been watched for 6 months will be archived. In the personal folder - recordings that have not been watched for 2 months will be archived. A recording that has been archived will be displayed as unavailable in the folder. If the students and lecturers want to watch a recording that is in the archive, clicking on the recording will restore the video. From the moment you click on the recording, it will be restored (it can take up to 48 hours) and will be available for viewing. If the recording has not been viewed 30 days after restoration, it will be archived again. Therefore, it is recommended to watch the restored recordings, otherwise they might be archived within 30 days. 1. Enter the relevant folder (whether it is the "Meeting Recordings " folder or a course folder). 2. Click on the "Archived " button (it will show the number of recordings in the archive). 3. Check off all the recordings you wish to restore (at least one). 4. After checking all the recordings for restoration, click on "Restore ". 5. Confirm the restoration in the pop-up message by clicking "OK" 6. Now the restoration process will begin and a message will be displayed: “Video restore from the archive started ”. The recordings will be available for viewing within 48 hours . Panopto will also display the estimated time remaining until the recording is fully restored. When the video is restored, you will receive an email from Panopto and the video will automatically move to the folder. Change order of recordings Change the order of the recordings in a folder 1. On the course site in Moodle, click "Course settings" , in the Panopto block on the right. If you don't see the menu, click the arrow tag on the right. 2. On the page that opens, select the order tab in the left menu 4. Mark the “Set the display order for this folder” field 5. Drag the items to change order Please note: For efficient organization, you can change the recordings ' names . Change recording name Change recording name 1. In the recordings folder in Panopto, hover the cursor over the recording thumbnail, and click the "settings" icon (gear) 2. On the page that opens, click “Edit” in the “Name” section 3. Type in the new name and click “Save” to finish

How to you control the students' microphones during the meeting, turn them off or on at once, limit or enable the activation of zoom microphones, how to increase the audio quality and background noise Noise control during a Zoom meeting What's in this tutorial: turn off microphones filter background noise How do you control the microphones of the participants in the meeting? How do you filter out background noise during a meeting? turn off microphones Turning off the microphones of all participants during a Zoom meeting Participants can turn off their microphones during the meeting at once using the "Participants " button. You can choose whether to allow the participants to open the microphone independently or not, after clicking the "Mute All " button. How to turn off the participants' microphones during the Zoom meeting? 1. Enter the ZOOM 2. Click on "Participants " in the toolbar 3. Click on "Mute All " 4. Remove the check next to the sentence "Allow Participants to Unmute Themselves ", in case you want the participants to not be able to open the microphone for themselves. Otherwise, leave the check mark so that the participants can control their personal microphone. 5. Click on "Yes " How to enable participants to turn on their microphones? 1. Click on "Security " in the toolbar 2. In the menu of the three dots, check the sentence "Allow participants to unmute themselves ", in case you want the participants to be able to control the personal microphone and open it for themselves. filter background noise Filtering background noise during a ZOOM meeting You can reduce background noise (such as dogs barking, typing, etc.) during the Zoom meeting by changing the microphone settings. There is a default background noise reduction, but the level of filtering can be adjusted based on need and environment. How to filter background noise during a Zoom meeting? 1. Enter the ZOOM 2. Click on the button next to the microphone button in the toolbar 3. In the window that opens, select "Audio Settings... " 4. In the "Suppress background noise " section , choose the level of noise filtering you want Zoom to activate, by checking the circle next to the options: Auto , Low , Medium , or High . 5. The changes made will be saved automatically.

Learn how to conduct online or hybrid classes using the Zoom platform, as well as record your classes using the Zoom integration in Moodle, and share presentations during the meeting. Distance teaching through Zoom Zoom license Obtain a University Zoom license Types of Zoom licenses Update your Zoom version Before the meeting Schedule a new Meeting Send the Meeting link to students Recommendations for preparing for a Zoom lesson Zoom recordings Recording settings (before and during the meeting) Download a recording to your computer Zoom's site Record a meeting without showing the participants (Spotlight for everyone) Zoom's site Manage the meeting Manage a meeting (start a class, zoom interface) Virtual Background Zoom's site Share a video from the computer during the Zoom meeting Improve your video display in the Zoom meeting Turn off sound when someone joins or leaves the meeting Turn off all participants' microphones Filter background noise Enabling and disabling Annotation during screen sharing Zoom's site Getting Started with Zoom Meetings Zoom's site Meeting interface and control panel Zoom's site Using Zoom Whiteboard in Zoom Rooms Zoom's site Divide the students (Breakout rooms) Zoom's site Conduct quizzes in meetings Zoom's site

Import grades and Feedback from excel file to the course grader report in Moodle, and export the Grader report to Excel spreadsheet including students' ID numbers Import and export grades with ID numbers using Excel Import grades: you can upload grades and feedback from an Excel file directly to the "Grader report " on the Moodle course website, either to an existing activity or as a new grade item in the grader report. * Each student sees only their grades In the Grader report Export grades: The grader report including the students' ID numbers and usernames can be exported to an Excel file. What's in this tutorial: Uploading grades from an Excel file Uploading grades and feedback from an Excel file Export grades Upload grades from an Excel file Upload feedback from an Excel file Export the grader report including ID numbers and usernames to an Excel file Uploading grades from an Excel file Upload grades from an Excel file Step A - Preparing the Excel file 1. Create an Excel file with at least two columns: ID numbers - column title: ID Grades column - column title: the name of the grade item (for example "Assignment 1") . You can create as many grade columns as necessary. 2. Copy the columns from Excel (select the relevant cells -> Ctrl+C) + In an activity that uses Scale grading , the scales should be written in English in lowercase letters, for example: pass/fail; submitted/not submitted. Step B - Upload the grades to the course website 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Import” in the “Grader report” selectbox on the top left. 3. In the Data box, paste (Ctrl+V) the Excel data and to finish click on “Upload grades” . 4. On the next page you can preview the 10 first rows uploaded from the Excel file. On the bottom of this page, several fields must be defined: Identify user by: “Map from": select the ID columns name "Map to": select "ID number " (make sure to select “ID number” and not “User ID”) Grade item mappings: In the ID field , select “Ignore” In the grade field (as you named in the Excel file): To create a new item in the grader report - select “New grade item” To upload the grades for an existing item, select the item from the dropdown menu. 5. Click on the "Upgrade grades" button. 6. A confirmation message “Grade import success ” will appear - click on “Continue”. 7. Now you can see grades in the Grader Report If you uploaded grades to an existing item, you will see the grades in the item column, with orange background (indicating that manual changes were made to the item grades). If you uploaded grades as “New grade item ” – the new item will be created with the name from the Excel file. Uploading grades for several grade items at once To upload grades to several grade items at once, prepare the file in the same way and add grade columns as needed, make sure to give different names to each grade column. In the "Grade item mappings" stage - select for each column its grade item (if existing or new). Uploading grades and feedback from an Excel file Upload grades and feedback from an Excel file Note: feedback can only be uploaded to a grade item that already exists in the grader report (such as, assignment, quiz, grade item etc.). Step A - Preparing the Excel file 1. Create an Excel file with three columns: ID column - column title: ID Grades column - the column title: the name of the grade item (for example "Assignment 1") feedback column - column title: feedback + the name of the item (for example "Feedback Assignment 1") 2. Copy the columns from Excel (select the relevant cells -> Ctrl+c) + In an activity that uses Scale grading, the scales should be written in English in lowercase letters, for example: pass/fail; submitted/not submitted Step B - uploading the grades to the course website 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Import” in the “Grader report” selectbox on the top left. 3. In the Data box, paste (Ctrl+V) the Excel columns and click on “Upload grades”. 4. On the next page you can preview the 10 first rows uploaded from the Excel file On this page, several fields must be defined: Identify user by: “Map from": select the ID columns name "Map to": select "ID number " (make sure to select “ID number” and not “User ID”) Grade item mappings: Note: the “Grade item mappings ” dropdown menu is divided into two sections: “Grades items ” and “Feedbacks ” In the ID field , select “Ignore” In the grade field (as you named in the Excel file) "Assignment grade 1" select the relevant item in the “Grades items” section. In the feedback field (as you named in the Excel file) "Feedback Assignment 1" select the relevant item in the “feedbacks ” section. 5. To finish, click on the "Upgrade grades " button. 6. A confirmation message “Grade import success ” will appear - click on “Continue” . Now you can see grades in the grader report. To see the grades and the feedback: Select “Single view” in the “Grader report ” dropdown menu on the top left. Click “Grades Item” and then select the grade item in the field "Select a grade item". Export grades Exporting the grader report with ID numbers and usernames to an Excel file 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Export” in the “Grader report” selectbox on the top left. 3. Check the grade items you wish to export (click on "all" or "none" if you want to mark or unmark all the items at once). To finish, click on " Download" .

All the activities on the course site (such as forum, assignment, quiz...) can support group divisions. In this way, it is possible to determine that an activity will be available to  one specific group or that each group will perform the activity separately from other groups. Creating groups in the course website All the activities on the course site (such as forum, assignment, quiz...) can support group divisions. In this way, it is possible to determine that an activity will be available to one specific group or that each group will perform the activity separately from other groups. A Grouping is a collection of several groups within a course. Groupings allow activities to be assigned to one or more groups in the course, so that students can work together on the same task. There are several ways to create groups: by selecting students, randomly, by uploading from Excel or by allowing students to choose their groups . What's in this tutorial: divide into groups upload groups from excel Create a grouping Divide students into random groups Divide the students into groups Create a Grouping (collection of groups) Divide the students into random groups Upload groups from Excel to course website Other guides related to groups: Group submissions Group choice activity (students choose their groups) Send a message to only one group Allow extended time in an assignment or quiz to a group Restrict access of a topic to students in a specific group Restrict access of an activity to students in a specific group How to divide the students into groups? divide into groups 1. Enter the course website. 2. Click on "More " in the in the course's top menu. Then, click on "Groups ". 3. On the page that opens, click on "Create group ". 4. In the "Group name " field, type in the name for the new group (for example, "Group 1"). 5. To finish, click on "Save changes " at the bottom of the page. Groups can be added in this way as needed. Adding participants to groups 1. To add students to the group, mark the name of the group you created, which appears in the left table, by clicking on it. 2. Under the right table, click on "Add/remove users " 3. The names of the course participants will appear in the right block. Click on the names of the students you want to add to the group you created. 4. To complete the operation of adding them to the group, click on "Add ". New: To the right side of the display, you can see which groups the user is already a member before adding him to the intended group. 5. The names of the added participants will appear in the left table. To leave the page, click on "Back to groups " How to create a Grouping (collection of groups)? Create a grouping A Grouping is a collection of several groups within a course. This collection allows tasks to be assigned to one or more groups in the course, so that students can work together on the same task. For example , in order to create an assignment that will be submitted by groups, you must create a "grouping " and add the groups that are allowed to submit the assignment. 1. Enter the course website. 2. Click on "More " in the in the course's top menu. Then, click on "Groups ". 3. On the page that opens, in the dropdown menu, select the option "Groupings ". 4. In "Grouping name ", type in the name of the grouping. For example: "Grouping 1". 5. Click on "Save changes ". 6. On the page that opens, click on the figure icon that appears on the right. 7. In the right block, select the group(s) that you would like to add to the grouping by clicking on them and then click on "Add ". 8. The names of the added groups will appear in the left block. To leave the page, click on "Back to groupings ". You can create a "Grouping " with a single group as well. Divide students into random groups divide random divide random random number of groups random number participants random number of groups random number participants Divide students into random groups This action allows to connect any activity on the course website (forum, assignment, test...) with a specific group of students. Such a division can be a match to several situations: 1. One common activity for the entire course, to be carried out by separate groups. 2. One activity designed to be performed by only one group (out of all the participants). What's in this tutorial: Divide participants into random groups Random groups based on the number of groups Random groups based on the number of participants in the group How to divide participants into random groups? 1. Enter the course website and click on "More " in the top menu and then on "Groups ". 2. On the page that opens, click on the "Auto-create groups " 3. On the page that opens, in the "Naming scheme " field write a group name followed by a sign: # or @. This way, each group will receive the group name and a different number (#) or letter (@). For example, if you type in: "group #", the names of the groups will appear as follows: "group 1", "group 2", and so on. Alternatively, if you type in: "group @", each group will receive the letter representing the group, for example: "group A", "group B", and so on. Random groups based on the number of groups 1. In "Auto create based on ", select the option "Number of groups ". 2. In the field " Group/member count ", type in the desired number of groups. 3. In "Select members with role ", choose "Student ". 4. In "Allocate members " choose "Randomly ". 5. In the section "Grouping ", in the field "Grouping of auto-created groups ", select the option "New grouping " from the dropdown menu. 6. In the field "Grouping name ", type in the new grouping name, for example "Assignment 1 ". 7. To finish, click on "Submit " at the bottom of the page. 8. In the page that opens, you can see the randomly created groups. In parentheses - the number of students in each group. Random groups based on the number of participants in the group 1. In "Auto create based on ", select the option "Members per group ". 2. in the field "Group/member count ", type in the number of students that will be in each group. 3. In "Select members with role ", choose "Student ". 4. In "Allocate members " choose "Randomly ". 5. In the section "Grouping ", in the field "Grouping of auto-created groups ", select the option "New grouping " from the dropdown menu. 6. In the field "Grouping name ", type the grouping name, for example "Assignment 1 ". 7. Click on "Submit " at the bottom of the page 8. In the page that opens, you can see the randomly created groups. In parentheses - the number of students in each group. upload groups from excel prepare excel file Upload groups from Excel to course website The course staff can create new groups on the course website by uploading all the groups at once, from an Excel file. After uploading the groups to the course website, extended time can be set for each group as needed. What's in this tutorial: Prepare the Excel file with a list of students and groups Upload the file to the course website Allow extended time for groups in an assignment or quiz How to prepare an Excel file with a list of students and groups? 1. Create a new Excel file. 2. Create a column of ID numbers titled "idnumber " (type in lowercase letters). You can use the downloaded list of students as a basis. Click here for the guide to download a list of students. 3. Create a column of the names of the groups titled "group " (type in the first line in lowercase letters). 4. Make sure that each line shows an ID number as well as a group name. 5. The columns must be copied from Excel. This can be done by selecting all the cells in both columns and copying them (Ctrl+C). How to upload the excel file to the course website? 1. Enter the course website. 2. Click on "More " in the main toolbar of the course. Choose "Groups " in the menu that will open. 3. On the screen that opens, click on "Enrolling participants - Paste from spreadsheet ". 4. On the next screen paste (Ctrl+V) the columns in the Data box 5. In order to create the groups, click on "Enrolling participants to groups " 6. To finish, click on "Continue ". In the left box you can see all groups in the course In the right box you can see a list of students in the selected group If the group in the Excel file already existed on the course website, the students will be added to the existing group. If the group did not exist - a new group will be created and the students listed in the Excel file will be added to it. upload excel file

Accessing the meeting attendance report It is possible to get a report of the participants who attended the course Zoom meeting from the Zoom on the Moodle course website or from your account page in the Zoom website. You can also download the list to an Excel file. The list contains the following information: the names of the participants, join times, leave times and length of stay during the meeting. If a participant has entered and exited several times, he will appear several times in the list. How to view and download the list of participants present in a Zoom meeting in the Moodle course website? 1. Enter the Zoom resource on the Moodle course website 2. In the next page, click on the tab "Previous Meetings ". 3. Select the meeting for which you would like to receive the list of participants and click Report . 4. In the window that opens, you can see the names of the meeting participants, their email addresses, their entry and exit times, and the duration of their stay in the meeting. You can also export the report to a CSV file. The report contains the names of the participants, but sometimes we see duplicate names. This happens because ZOOM records every login, so if a participant logs in, logs out, and logs back in, we'll see their name multiple times. How to view and download the list of participants present in a Zoom meeting in the Zoom website? 1. In your browser, enter the zoom.us website. 2. Click Sign In or My Account to connect to your university Zoom account. 3. Click on Reports on the left side menu. 4. Click on Usage 5. Select the date on which the requested lecture took place. 6. Click the blue "Search " button 7. Find the the line where the desired meeting appears. 8. Make sure the meeting date and time match the date the meeting took place. The information is under the "End Time " and "Start Time " columns. 9. Click on the blue number under the heading "Participants ". 10. Click on "Export ". 11. Click on the Excel file that was downloaded to your computer. The Excel file contains the names of the participants, but sometimes we see duplicate names. This happens because ZOOM records every entry, so if a participant enters and leaves the meeting, we see their name multiple times.

The Exams server is a Moodle server for conducting online exams. On the Exams server, the course is "empty": no content, activities and learning materials are displayed. Instructions for using the Exams Server The Exams Server works with Moodle same as the main Moodle courses sites. Every site on the main Moodle will also appear on the Exams server Every user registered on the main course will also be on the Exams server Groups on the course will also appear on the Exams server The distinction between the courses server and the exams server helps to effectively manage the online exams in two ways: Dispersing online exams between the main server and the exams server, in order to avoid overloads during the exams of many students at once. On the Exams server, the course is "empty": no content, activities and learning materials are displayed. What's on this tutorial: Login to the Exams server Prepare exam on the Exams server Add users to the Exams server Import an existing exam How do students enter the exam server? Groups - exam server Import grades Exams server to main How login to the Exams server? How to prepare exam on the Exams server? How to add users (students/teaching assistants) to the course on the Exams server? How to import an existing exam from the main course website to the Exams server? How do students enter the exam server? How to see groups for time extension created on the main site on the exam server? How to import the grades from the Exams server to the main course? Login to the Exams server How login to the Exams server? Enter the exam server at the following link: http://exams.tau.ac.il Log in with your university username. Each user will see on the Exams server all the courses to which they are registered on the main Moodle server. Please note: all course sites on the exam server are not available to students . Remember to make the course website available to students before the exam. Making the site available is the responsibility of the teaching staff in the course (click here for instructions ) Prepare exam on the Exams server How to prepare an exam on the Exams server? On the exam server, exams are prepared and conducted exactly the same way as on the course website on the main server, including granting time extensions, adding an exam honor code statement and any additional settings that are necessary for the exam. For information on preparing exams in Moodle, click here . Add users to the Exams server How to add users (students/teaching assistants) to the course on the Exams server? Participants registered on the main course's sites are automatically synchronized to the Exams server within 24 hours of their registration. If users are added close to the exam, they need to be added on the main server and then perform a manual synchronization on the course website on the exam server. For instructions on adding users to the main site, click here . To manually synchronize participants on the exam server: 1. On the course site on the Exams server, enable "Edit mode" on the upper right corner of the page. 2. On the right menu, click “To sync click here” on the “TAU sync from main site” block. If you don't see the menu, click the arrow tag on the top right corner. 3. The sync process may take several minutes. To finish,, click "Continue”. Import an existing exam How to import an existing exam from the main course website to the course on the Exams server? Activities, such as Quiz and Assignment , can be imported from the main course website in cases that they were created there and the students will be assessed in the exams server. 1. Enter the course site on the Exam server 2. In the course top menu, click on "More" and then choose "Import items from the main site" . 3. A list of all the activities available on the course on the main server will open. Check the relevant item/s and click "Submit" . 4. At the end of the import process, a completion page will appear, click “Continue” button to finish. Please note, after importing it is recommended to go through the exam settings and verify that the exam is displayed correctly. The following details should be checked in particular (if set on main site): 1. Access restrictions; 2. Honor code statement How do students enter the exam server? How do students enter the exam server? The students must be updated and informed in advance about each exam that takes place on the exam server and not on the main Moodle server. Before the exam date: It is recommended to ask the students to log in to the exam server (it is also possible a few days before) to make sure that they are able to login, and to confirm the "Site policy agreement" (on the first login to the exam server). On the day of the test: it is recommended to add on the main course site a direct link to the Exams server course site. Suggestion for a message to send to the students: The online exam in course: ____________ , will take place on the Exam server . To enter the exam server: 1. Click the following link: http://exams.tau.ac.il 2. Log in and enter the course website Please note , if this is your first time on the Exam server, a policy agreement notice will appear. Please read and accept. Once you have accepted the terms, your courses list will be displayed. Groups - exam server How to see groups created on the main site on the exam server for time extension? Groups set on the main course's sites are automatically synchronized to the Exams server within 24 hours. If groups need to be added close to the exam, it needs to be set on the main server, and then perform a manual synchronization on the course on the exam server. For instructions on creating groups on the main site, click here . To manually synchronize participants on the exam server: 1. On the course site on the Exams server’, enable "Edit mode" on the upper right corner of the page. 2. Click “To sync click here” on the “TAU sync from main site” block on the right menu. If you don't see the menu, click the arrow tag on the top right corner. 3. The sync process may take several minutes. at the end, click "Continue ”. Please note: if the groups continue to be updated on the main course website, it is recommended to do another synchronization a few minutes before the start of the exam. Import grades Exams server to main How to import the grades from the Exams server to the main course? The grades will automatically be transferred a day after they are updated on the exam server. If you want to transfer the grades without the waiting time: 1. Enter the course on the main Moodle server and enable "Edit mode" on the upper right corner of the page. 2. On the right menu, click on “Add a block” and select “TAU sync grades from online exams site” If you don't see the menu, click the arrow tag on the top right corner. 4. Click “To sync click here” 5. The sync process may take several minutes. at the end, click "Continue” . 6. To view the grades, click "Grades" in the top menu. In the next window you can see the grade column of the exams. The name of the column will be exams 2024 + the name of the exam. For example: exams2024: final exam.