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The quiz item in Moodle can be hidden so that students cannot view it on the course website. Also, the course materials can be hidden for the duration of the exam only. Hiding the quiz item from the students Hiding course materials during the exam The quiz item can be hidden so that students cannot view it on the course website. Also, the course materials can be hidden for the duration of the exam only. What's in this tutorial: Hiding a quiz from students How to hide course materials Hide the quiz (exam) from the students Hide the course materials during the exam Hiding a quiz from students How to hide the quiz on the course website? 1. Turn on Edit mode on the upper right corner of the page of the course website, and then click on the three edit dots in the relevant quiz item. 2. Click on "Hide " to hide the quiz item. 3. When the "hidden from students " indicator appears, students cannot see it. Remember to display the quiz before starting the exam. In order to show the quiz, you must repeat the actions again and select "Show " How to hide course materials How to hide the course materials during the exam? 1. Enter the course website and activate "Edit mode ". 2. In the topic you want to hide, click on the three editing dots. 3. In the window that opens, click on "Hide topic ". In this way it is possible to hide all the relevant topics on the course website. You can make the topics available again in the same way: By clicking on the three dots and then on "show topic ". How to make sure the topics are hidden? 1. In the upper right corner, click on the initials of your name 2. In the panel that opens, click on "Switch role to... " 3. In the window that opens, select the role " Student " Now you will see the site from the students' point of view and you will be able to see whether the subject and the contents under it are visible or hidden. To return to your normal point of view again: Click again on your initials in the upper right corner and then on " Return to my normal role "

Import grades and Feedback from excel file to the course grader report in Moodle, and export the Grader report to Excel spreadsheet including students' ID numbers Import and export grades with ID numbers using Excel Import grades: you can upload grades and feedback from an Excel file directly to the "Grader report " on the Moodle course website, either to an existing activity or as a new grade item in the grader report. * Each student sees only their grades In the Grader report Export grades: The grader report including the students' ID numbers and usernames can be exported to an Excel file. What's in this tutorial: Uploading grades from an Excel file Uploading grades and feedback from an Excel file Export grades Upload grades from an Excel file Upload feedback from an Excel file Export the grader report including ID numbers and usernames to an Excel file Uploading grades from an Excel file Upload grades from an Excel file Step A - Preparing the Excel file 1. Create an Excel file with at least two columns: ID numbers - column title: ID Grades column - column title: the name of the grade item (for example "Assignment 1") . You can create as many grade columns as necessary. 2. Copy the columns from Excel (select the relevant cells -> Ctrl+C) + In an activity that uses Scale grading , the scales should be written in English in lowercase letters, for example: pass/fail; submitted/not submitted. Step B - Upload the grades to the course website 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Import” in the “Grader report” selectbox on the top left. 3. In the Data box, paste (Ctrl+V) the Excel data and to finish click on “Upload grades” . 4. On the next page you can preview the 10 first rows uploaded from the Excel file. On the bottom of this page, several fields must be defined: Identify user by: “Map from": select the ID columns name "Map to": select "ID number " (make sure to select “ID number” and not “User ID”) Grade item mappings: In the ID field , select “Ignore” In the grade field (as you named in the Excel file): To create a new item in the grader report - select “New grade item” To upload the grades for an existing item, select the item from the dropdown menu. 5. Click on the "Upgrade grades" button. 6. A confirmation message “Grade import success ” will appear - click on “Continue”. 7. Now you can see grades in the Grader Report If you uploaded grades to an existing item, you will see the grades in the item column, with orange background (indicating that manual changes were made to the item grades). If you uploaded grades as “New grade item ” – the new item will be created with the name from the Excel file. Uploading grades for several grade items at once To upload grades to several grade items at once, prepare the file in the same way and add grade columns as needed, make sure to give different names to each grade column. In the "Grade item mappings" stage - select for each column its grade item (if existing or new). Uploading grades and feedback from an Excel file Upload grades and feedback from an Excel file Note: feedback can only be uploaded to a grade item that already exists in the grader report (such as, assignment, quiz, grade item etc.). Step A - Preparing the Excel file 1. Create an Excel file with three columns: ID column - column title: ID Grades column - the column title: the name of the grade item (for example "Assignment 1") feedback column - column title: feedback + the name of the item (for example "Feedback Assignment 1") 2. Copy the columns from Excel (select the relevant cells -> Ctrl+c) + In an activity that uses Scale grading, the scales should be written in English in lowercase letters, for example: pass/fail; submitted/not submitted Step B - uploading the grades to the course website 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Import” in the “Grader report” selectbox on the top left. 3. In the Data box, paste (Ctrl+V) the Excel columns and click on “Upload grades”. 4. On the next page you can preview the 10 first rows uploaded from the Excel file On this page, several fields must be defined: Identify user by: “Map from": select the ID columns name "Map to": select "ID number " (make sure to select “ID number” and not “User ID”) Grade item mappings: Note: the “Grade item mappings ” dropdown menu is divided into two sections: “Grades items ” and “Feedbacks ” In the ID field , select “Ignore” In the grade field (as you named in the Excel file) "Assignment grade 1" select the relevant item in the “Grades items” section. In the feedback field (as you named in the Excel file) "Feedback Assignment 1" select the relevant item in the “feedbacks ” section. 5. To finish, click on the "Upgrade grades " button. 6. A confirmation message “Grade import success ” will appear - click on “Continue” . Now you can see grades in the grader report. To see the grades and the feedback: Select “Single view” in the “Grader report ” dropdown menu on the top left. Click “Grades Item” and then select the grade item in the field "Select a grade item". Export grades Exporting the grader report with ID numbers and usernames to an Excel file 1. On the course website, click "Grades" in the top menu. 2. In the next window, select “Export” in the “Grader report” selectbox on the top left. 3. Check the grade items you wish to export (click on "all" or "none" if you want to mark or unmark all the items at once). To finish, click on " Download" .

There are activities in Moodle that can be used to track the completion of the course or study units, such as Learning Map. This resource allows the teaching staff to build a visual map of the learning process in a specific unit of the course, which can include various tasks to be completed along the way. Through the Learning Map, the lecturers can see a snapshot of the students' progress. It also helps in organizing tasks, especially in self-directed learning units and complex courses Learning Map There are activities in Moodle that can be used to track the completion of the course or study units, such as Learning Map. This resource allows the teaching staff to build a visual map of the learning process in a specific unit of the course, which can include various tasks to be completed along the way. Advantages of using a Learning Map: The lecturers can see a snapshot of the students' progress Helps in organizing tasks, especially in self-directed learning units and complex courses Helps students manage their learning In this guide: Adding a Learning Map to the course site Setting tasks for the Learning Map Showing activities only on the Learning Map Adding points (Places) to the Learning Map Using the Learning Map as a student Adding a Learning Map to the course site 1. Turn on Edit mode 2. Choose a topic, click on and choose “Activity or resource ” 3. Choose “Learning Map ” 4. When setting up the resource, name the Learning Map and if necessary, add a description: 5. Set the colors for Places (tasks or resources included in the Map), Visited (viewed resources or completed tasks), and the Paths that lead from one Place to the next. The button “How to use the editor ” provides instructions to establishing Places and placing Paths between them. 6. Clicking on the icon, choose the relevant options for your Map in “Advanced settings ”. Click on the next to each setting to read more about its function. 7. To display the map on the main page, check V next to “Show map on course page ” – otherwise, a link will be displayed. By checking “Show link to learning map on item pages… ”, a link to the Map will appear in each “Place”. 8. In the “Background image ” field, you may add the Map’s background by dragging or uploading picture file from the computer. 9. Click “Save the return to course ”. Setting tasks for the Learning Map To add resources or tasks necessary for the completion of the student’s learning journey, they all must first be added to the course site. Note : Each resource/task that is added to the Learning Map must have specified “Completion conditions ”. This way, after linking the resources/tasks to the Learning Map, a completion of each one will result in a V on the Map. Showing activities only on the Learning Map It is possible to hide the activities students are to complete throughout the course, so they will not be displayed on the main page of the course site, thus only accessed through the Learning Map. 1. Turn on Edit mode 2. Click on next to the desired activity, click on "Availability ", and choose “Make available but don’t show on course page ”. 3. The Learning Map will be shown like this from a teacher’s perspective, showing the hidden activities: 4. The learning Map will be shown like this from a student’s perspective, where Places are only accessible through the Map: Clicking on "Completion " will show the necessary conditions to complete the task/activity. Adding points (Places) to the Learning Map The last step is inputting the dots (Places) on the Learning Map, and linking them to specific resources or tasks. 1. Turn on the Edit mode 2. Access the settings of the Learning Map 3. The button “How to use the editor ” provides instructions to establishing Places and placing Paths between them. 4. For example, to place a new dot on the Map, double-click a specific section. 5. Right-click on the newly placed dot to link it to a specific activity . In the window “Edit place ”, scroll and select the relevant activity from the drop-down menu. If this is the last activity, set it as “Target place ”. If this is an activity in between the first and the last, do not set it as anything. 7. Activities that were already linked to dots will appear in green , thereby showing which activities have yet to be assigned to the Learning Map. Activities without Completion conditions, which therefore cannot be added to the map, will appear in orange . 8. To connect two Places with a Path, click once on the two dots you would like to connect. This is what the Learning Map looks in editing mode like after placing the dots, connecting them, and assigning each dot an activity: 9. The placement of the dot can be moved by dragging it. Likewise, the name of the activity can also be moved by dragging the text box around the dot. If students must complete this activity first, right-click on the dot and set it as the “Starting place ”. Using the Learning Map as a student 1. From the student’s perspective, the entire learning process can be facilitated and followed through the Learning Map. This is what a Map might look like prior to the start of the course: The students click on the first dot and are taken to the first activity. 2. After completing the activity, the dot will change based on the settings in "Advanced settings " - for example, the color of the completed Place will change, a V will appear, and the next dot will start flashing. 3. After completing all the necessary activities, the Learning Map will look like this:

"Mark as done" button The "Mark as done" button appears by default under each resource or activity on the course website for both the lecturer and the students. A student who has completed an activity can click the button to mark themselves as completed. The lecturer has the option to set conditions for completing an activity and even specify that this button will not appear under certain activities or resources, or will not appear at all on the course website. What's in the guide? Marking an activity as completed Setting conditions for completing an activity Setting up automatic grading according to completion conditions Assignment Forum Forum NG Questionnaire Disabling the "Mark as done" button Across the entire course On specific activities Marking an activity as completed 1. Click the "Completion " button next to a resource or an activity. From a student's perspective , a list of requirements for the activity to be considered as completed. 2. Once a student has completed the activity, the button (from their perspective) will change to "Done ". 3. Other activities or resources will simply require the students to manually click "Mark as done ". After clicking on it, the button will change to "Done ". The instructor can track the completion of the activity using the "Activity Completion" Report located on the course Reports page, in the top management bar of the course website. Setting conditions for completing an activity A lecturer can set conditions for completing an activity, and in this way monitor and see that students have completed the activity in the "Activity Completion" Report. 1. Go to the resource/activity settings. 2. In the "Activity Completion " section, you can set "Completion Tracking " according to the resource conditions, as well as set a completion date, in the field "Expect completed on ". The completion date, if set, will not appear to students, but will only appear in the "Activity Completion" Report that appears in the course's Reports page. Setting an automatic grade for activities according to the completion conditions The lecturer can set an automatic grade in the activities: Assignment Forum Forum NG Questionnaire This means that the student will receive an automatic grade for the activity after completing it, according to the conditions for completing the activity that the lecturer defined in that activity. 1. Click to enter the activity "Settings ", in the top menu: 2. The conditions for completing an activity vary from activity to activity. Automatic Grade Assignment Automatic grade in Assignment 1. In the "Grade " section, define a "Maximum Grade " The instructor can define that the student must submit the assignment by the completion date in order to receive an automatic grade. 2. In the "Activity completion " section, under the "Completion tracking " heading, select the option " Show activity as complete when conditions are met ". Automatic grade in Forum 1. In the "Whole forum grading " section, under the "Grade " heading, select the "Point " option and set a "Maximum grade ". Automatic Grade Forum 2. In the "Activity completion " section, under the " Completion tracking " heading, select the option " Show activity as complete when conditions are met ". For example, the instructor can set that the student must post one discussion or one response in order to receive an automatic grade. Automatic grade in Forum NG Automatic Grade ForumNG 1. In the "Grade " section, under the heading "Grading scale " define "Point " and define what the "Maximum grade " is. 2. In the "Activity completion " section, under the " Completion tracking " heading, select the option " Show activity as complete when conditions are met ". For example, the instructor can define that the student must create one discussion or respond once by the activity completion date in order to receive an automatic grade. Automatic Grade Questionnaire Automatic grade in Questionnaire 1. In the "Response Options " section, the "Submission Grade " must be defined. 2. In the " Activity completion " section, under the " Completion tracking " heading, select the option " Show activity as complete when conditions are met ". It can be defined that the student must submit the questionnaire in order to receive an automatic full grade. Disabling the "Mark as Done" button The lecturer can disable the "Mark as Done " button so that it does not appear under the resources and activities on the course website. Canceling the button will eliminate its existence for students as well, not just from the lecturer's perspective. The lecturer has two options for disabling the button: Disabling the "Mark as Done " button across the entire course website Disabling the " Mark as Done " button in specific activities Disabling the "Mark as Done" button across the entire course website 1. Click the "Settings " button on the course top menu. Disabling button across entire course 2. In the "Completion Tracking " section under the "Show activity completion conditions " heading, select the "No " option. 3. To finish, click on "Save and display ". Disable the "Mark as Done" button on specific activities 1. On the course website, in the top management bar, click on "More ". In the menu that opens, select "Course Completion ". Disabling button specific activities 2. In the "Course Completion " drop down menu, select the "Bulk edit activity completion " tab. 3. Select the relevant activities and click the "Edit " button. 4. In the "Completion Tracking" section, select the "Do not indicate activity completion " option. 5. Finally, click the "Save Changes " button.

Use Panopto to publish your recordings to students, share folders and recordings from previous years, upload video files from your computer, edit recordings. Use the video directory to share class recordings with students. Recordings and Video editing Instructions for students - Access to recordings from 2022/2023 and previous years Publish Panopto recordings Publication of class recordings to students Sharing recordings (also from previous years) Restoring recordings from the archive in Panopto Add a link to a Panopto folder in Moodle Embed a recording from Panopto in Moodle Change the order of the recordings Change the recording's name Add permissions in Panopto (Share) Share an entire folder Share a specific recording Restrict access to a recording Add a co-editor to the folder Upload and transfer videos in Panopto Panopto's site Upload video files Create a new folder Copy and move recordings Download a recording to your computer Record and edit in Panopto Panopto's site Edit a video in Panopto Merge recordings in Panopto Delete recordings in Panopto Record with Panopto for Windows Record with Powerpoint Microsoft's site Record your screen in PowerPoint

Teaching & Learning Tools in The Microsoft 365 Cloud portal is available for lecturers and enables the creation of educational content and activities. Some of the most known applications include Office software, available on the computer and on the Cloud, including: Word, Excel, PowerPoint, Outlook, OneDrive, and Teams. There is also a large variety of tools used for various purposes. This guide will cover suggested uses of Microsoft 365 tools for teaching and learning purposes. There are a number of ways to access the Microsoft 365 application: מספר דרכים להגיע אל רשימת היישומים של Microsoft 365: 1. On the homepage of an Edge explorer, click the button . 2. In Outlook, click the button. 3. Directly through the Microsoft Application webpage . יצירת מצגת אינטראקטיבית עם שאלון This guide includes: Creating an interactive presentation with a quiz Creating a teaching unit with a quiz on Moodle Interactive Presentation with a Quiz Microsoft Forms enables the creation of various types of quizzes and questionaires and their display, along with the results, in PowerPoint. This tool encourages the students' presentence and participation during distance or in-class learning. Ideas for use: A teaser to open the class for mental stimulation Starting a discussion Brainstorming A questionnaire to show an understanding, a stance, or reflection Collecting clarification questions from students on a lecture Access an example from a student's perspective through this link or this QR code: Identification Question In order to ensure that all students can take part in the questionnaire, it be must set for "Anyone can respond " ( Instructions ) . In order to identify the respondents, add a "Text" question for identification, and mark it as " Required ". Adding questionnaire to presentation 1. Open a pre-existing or new PowerPoint presentation, preferably on a computer and not the Cloud. 2. Click on "New Slide " where the questionnaire will be embedded. 3. On the upper menu, click on and then select "Forms ". 4. Click on either "New Form " or "New Quiz " to create a new questionnaire. As the form will open in an Internet browser, ensure you are connected to your Microsoft account. New Form = a questionnaire for collecting comments or poll results New Quiz = a questionnaire for revising content which could include a grade and instant feedback. 5. Click on "Add new " to add a variety of questions, such ass choice, text, rating, and more. Enabling "Anyone can respond" setting Anyone can respond 6. Click on the three dots in the upper-right corner and select "Settings ". 7. In the section "Who can fill out this form ", select "Anyone can respond ". In order to identify the respondents, add an identification question . 8. Click on "Style " at the top of the screen and set the design or background for the questionnaire. A personalized background can also be selected. After finishing the questionnaire, return to the PowerPoint presentation and save it on OneDrive (Microsoft's cloud). This ensures that the Forms questionnaire can be displayed in every classroom or place. Facilitating the questionnaire in class 1. Open the PowerPoint presentation from OneDrive. On the questionnaire slide, select "Present for Interactive meeting ". 2. Students will scan the QR code which will give them direct access to the questionnaire. 3. It is possible to scroll through the different pages and see live results. Creating a teaching unit with a quiz on Moodle Instructors can embed a questionnaire from Microsoft Forms using in Moodle using the "Page" resource, allowing students to gain information and interact with it. This way, students could answer the questionnaire at the end of the unit, and the instructor could collect and analyze the responses. In addition, the questionnaire can also be made into a quiz, allowing students to revise their knowledge and see their results live. Ideas for use: A questionnaire to show an understanding, a stance, or reflection Collecting clarification questions from students on a lecture A quiz for self-study that includes a results/answers page. To view an example from Moodle (in Hebrew), click here . 1. Access the Microsoft Office website . 2. Create an empty Quiz/Form or choose a pre-made template (quiz, registration, feedback, research, and more). New Form = a questionnaire for collecting comments or poll results New Quiz = a questionnaire for revising content which could include a grade and instant feedback. 3. Click on " Add new " to add a variety of questions, such ass choice, text, rating, and more. 4. Click on " Style " at the top of the screen and set the design or background for the questionnaire. A personalized background can also be selected. 5. Once the questionnaire has been edited, click on "Collect responses ". 6. In the "Send and collect responses", choose "Anyone can respond ". In order to identify the respondents, add an identification question . 7. Click on the "</>" icon to copy the embedding code. This code will be pasted in Moodle. 8. Enter the course website on Moodle and add a "Page " resource. 9. Add a name and description to the resource. It is possible to display the description of the resource on the main page. If checked, the resource will look like this: 10. In the "Content " section, add any necessary instructions or information that will be displayed for the students. 11. In order to add the embedding code, click on the button in the toolbar, then click on the "</> " in the extended toolbar. 12. Press enter to create a new code line, then paste the embedding code. 13. When finished, click on "Save and display ". 14. The students will now be able to access the Page resource and answer the questionnaire. 18. To collect the responses, enter the questionnaire and click on the "View responses " button.

Change the language settings in your Moodle interface or set the language for an activity or the entire course website, for courses taught in English for example. Language Settings The default language of Moodle is Hebrew. However, you can customize the website to your preference: What's in this tutorial: Change the language on your interface Set your preferred language Set a Course language Set an activity language Change the language on your interface 1. To change the display language to English, click the "He " at the top menu and select "English (en) " Set your preferred language 1. Click on your initials, at the top corner of the website. 2. Click on “Preferences ” 3. On “User account ”, click on “Preferred language ”. 4. Choose “English (en) ” and save changes. Now the default language of your Moodle is English. You can still change it manually to Hebrew in the top menu if you prefer. Set a Course language It is possible to change the language of a course for students, which might be useful for courses taught in languages other than Hebrew. 1. At your course homepage, click on “Settings ”. 2. In the “Appearance ” section, on "Force language " choose English (en) 3. At the bottom of the page, click on "Save and display ". Set an activity language Some activities and resources have the option of forcing the language to English. This means that regardless of the participant's display language, this item will appear in the chosen language. 1. In the activity page, click on "Settings " at the tab menu. 2. In the “Common module settings ” section, on "Force language " choose English (en) 3. At the bottom of the page, click on "Save and display ".

You can share content with students, as well as create activities so students can interact, share insights, assess their learning and connect with the teaching staff. Resources & Activities in Content Adding files Files folder Text and media area (Label) Unilabel (media display) Adding links Embed using HTML (Padlet or Google Slides) Adding videos Tab display (collection of pages) Activities Board activity Choice activity (one-question survey) Database activity Flashcards (H5P) H5P.org Forum (student discussion) Forum NG (private forum) Glossary activity Interactive presentation (H5P) H5P.org Interactive video (H5P) H5P.org Journal activity Questionnaire activity Reflection activities Collection Tasks Board (Kanban) Resources Book Learning Map Page Podcast Scheduler

Guides for instructors on what to do before starting a meeting or lesson on Zoom, including obtaining university license, updating the Zoom software, scheduling meeting and sending the meeting link to the students, choosing the best envrionment, and recording meetings to the computer and the cloud. Before Meeting During & After Meeting Teaching Tools Audio & Visual Support Before Meetings This guide includes: Zoom license & software Obtaining a University license License type Updating software Scheduling meetings Scheduling meeting(s) Send the meeting link to students Recommendations for preparing the lesson Recording meetings Record automatically a specific meeting Record a meeting on the personal computer instead of the cloud Obtaining a University Zoom license To schedule Zoom meetings through Moodle without a time limit, you must obtain a university Zoom license. The Zoom license is created on the course website for users whose email address is XXX@tauex.tau.ac.il . 1. Enter the Zoom resource, which appears on the course website, under the "Announcements " (if it does not appear, you can add via "add resource or activity "). Does a Warning message appear? Fill out the form in this link to report and fix the issue. Does a green message appear? After the first login to Zoom, you will receive an email in the email address connected to your Moodle user account (the address that appears on the screen). 2. If the screen with the "Schedule a New Meeting " button appears, continue to the next step - click here to continue . How to activate your University Zoom account? 1. To activate, login to your University email address and open the email received from Zoom with the subject “Zoom account invitation ”. 2. Click on “Activate Your Zoom Account ” and choose “Sign Up with a Password ”. 3. Fill in your details and set a new password (does not need to be the same as in Moodle) and click on "Continue ". The password must contain the following characters: At least one uppercase letter At least one lowercase letter At least one number It cannot include identical characters (aaaaaa) or a sequence (123456) 4. On the new page you can go to the Zoom settings via the “Go to My Account ” button 5. To schedule a new meeting, continue to the next step here . Type of Zoom License In order to hold a Zoom class properly (with no time limit) and share the recordings in the video server, you must make sure that you have a type of university license. University license type is Licensed (not Basic). How to check the Zoom license type? 1. Enter the Zoom website . 2. Click on the "Sign In " button, to connect with the personal university account 3. Connect with the email address of the Moodle account and with the personal password of the Zoom account. If it is your personal device, you can check off "Stay signed in ". 4. Click on "Profile " in the menu on the left 5. Scroll down a bit and you will see the "License " section 6. If Licensed appears in the "License " line - you have a University license. Updating the Zoom software Zoom regularly updates to new versions in order to add new features and fix bugs. The recommendation is to upgrade to the latest version as soon as it is available. 1. Enter the Zoom software installed on the computer 2. Click on Sign In to connect to the personal university account 3. Enter your login information (email address and password) and click "Sign In ". 4. Click on your initials in the upper right part of the screen 5. Click on Check for Updates to search for advanced versions 6. Click on Update Updating Zoom via a link 1. Go to the download link on Zoom website 2. Click on Download found in the Zoom Client for Meetings slot 3. Click on the downloaded file located at the right top of the screen 4. Finally, the update will start downloading. Scheduling Zoom meeting(s) As a default, all meetings scheduled through your University Zoom account are automatically recorded. Only meetings scheduled and recorded through the Zoom activity on the course website in Moodle will go directly to the video server on the course website. Meetings recorded via Zoom outside the course site will not be transferred to the video server and will be stored in the Zoom cloud for up to 14 days. How to schedule a Zoom meeting in Moodle? 1. Enter the Zoom activity on the course website (if it does not appear, you can add via "adding a resource or activity ", for instructions click here ). 2. In the "Zoom " window that opens, click on "Schedule a New Meeting " 3. In "Description " you can write a description/instructions for the meeting 4. In "When " define the date of the meeting - start date and time 5. In "Duration " define the duration of the meeting 6. Mark V in the "Recurring Meeting " field in order to define recurring meetings (every day, every week, every month or without a specified time). After checking, the following options will open: Recurrence - the frequency in which the classes are held. For example, Weekly if the meeting takes place once a week. Repeat every - the number of weekly meetings (for example, when 1 is marked, it means: meeting repeats every week) Occurs on - mark which day/days the meetings take place. End date - Mark the date of the last meeting of the course (until a certain date or the determination of the total number of meetings). 7. Security - To secure the meeting, you can set a password for the meeting (Passcode ) by marking V in the relevant box. If a password has been set, it is important to send it to the students along with the link to the meeting. 8. To record the meeting in the cloud automatically, mark V in the "Record the meeting automatically in the cloud " option. 9. To add another user as a host in the meeting, you can type in the "Alternative hosts " section an email address of a university account. 10. To save the settings and receive a link, click Save 11. After clicking Save , the meeting details will be displayed It is recommended to send the meeting link to students in advance. Continue for instructions. Sending the meeting link to the students 1. After saving the meeting, scroll the screen up until the meeting link appears and click on "Copy Meeting Invitation " 2. Return to the main page of the course and click on "Announcements " 3. Click on "Add discussion topic " 4. In the subject of the message, type a title, for example "Our Zoom Classes" 5. Paste the link or invitation copied from the zoom page by pressing Ctrl + V on the keyboard, or right-clicking on the mouse and selecting Paste 6. Now you can see the message that includes the meeting details in the "Message " box 7. Highlight the Zoom link and copy it, by pressing Ctrl+C 8. Click on the link button 9. Paste the copied Zoom link and click on " Create link " Optional 1. Checking off the "Send forum post notifications with no editing time delay " option enables sending a message immediately instead of a 5 minute delay. 2. To finish, click on "Post to forum " in order to publish the message. Recommendations for preparing a lesson Only meetings scheduled and recorded through the Zoom activity on the course website in Moodle will go directly to the video server on the course website. Meetings recorded via Zoom outside the course site will not be transferred to the video server and will be stored in the Zoom cloud for up to 14 days. 1. Make sure that there are no windows/software open on the computer which you will not use in class. For example, close the email, Facebook, WhatsApp web, etc. 2. Open in advance the programs/websites that you would like to present during the lesson. For example - the lesson presentation, videos, software you want to show and so on. 3. Make sure the network connection is stable. Also, prefer a wired connection over WIFI. A weak network connection will cause disruptions during the meeting. 4. Try to conduct the lesson in a quiet place. You can filter noises in Zoom using the guide from Zoom support . 5. It is recommended to check the soundness of the speakers, the microphone and the camera before starting the lesson 6. In a lesson where you want to share a video clip, it is suggested to use a video clip that is saved on the computer and in high quality - click here for a guide on how to optimize a shared video. Remember, if the video is of low quality on the PC, then its transmission will also be of low quality and sometimes even more so. 7. It is recommended to blur your background or add a virtual background . Automatically recording a specific meeting 1. Enter the course website in Moodle 2. Enter the Zoom activity 3. In the window that opens, click on the "Schedule a New Meeting " button 4. On the page that opens, scroll to the end of the page. 5. Make sure that the "Automatically record meeting " section is checked so that the meeting is recorded automatically. In case it does not appear, check off the box next to "Automatically record meeting ". 6. Click the Save button to save the settings. Recording a meeting on the personal computer instead of the cloud There are several limitations in recording to the personal computer instead of to the cloud: In recording to the personal computer, the names of the participants will not appear It is not possible to record audio, shared screen and the speaker's video panel separately It is not possible to record on your mobile device or tablet 1. Enter the Zoom website 2. Click on "Sign In " or "My Account ", to connect with the personal university account 3. On the left-hand menu, click "Settings " 4. Click on "Recording " 5. To "Record to computer files ", press the button to change its color to blue 6. Enter the Zoom meeting and click "Record " on the lower toolbar. 7. Select the option of recording the meeting on the personal computer by clicking the "Record on this Computer " button. 8. At the end of the meeting, Zoom will save the recording on the computer by converting it from a Zoom file to a video file. 9. After the process is finished, there will be access to the Zoom folder where the recording folders will appear. 10. Click on the relevant folder, with the date of the Zoom meeting. 11. Inside the folder several files will appear called Zoom_1.mp4, Zoom_0.mp4 and more. Click on them and the recording will be played in the player installed on the personal computer. Participants don't have permission to record the meeting, unless the Host enables it through the "Host tool " panel.

Learn how to log into the Moodle course sites for the first time! Login to Moodle 1. Log in to Moodle: https://moodle.tau.ac.il/ 2. Switch to English in the top bar 3. Click the "Log in " button at the center of the page. 4. On the next page, log in with your university username, your ID (9 digits), and your password. If you do not have a university username, forgot your password, or have a problem logging in, please contact the Computing Division HelpDesk or the Computing Coordinator of your Faculty. HelpDesk contact: Telephone: 03-6408888 Email: helpdesk@tau.ac.il 5. If this is your first time on the Moodle website, a Site policy agreement will appear. To continue, you must confirm it in the bottom of the site by clicking "Yes ". To read the content of the agreement, scroll with the inner scroll bar. In order to reach the confirmation button, scroll with the outer scroll bars. Inner scroll bar Outer scroll bar 6. After login: Your initials will appear in the top right corner The list of your courses will appear at the center under the header "My Courses ". Clicking on the course name will lead to the course homepage E-mails and messages will be sent automatically to your university address, which is written as follows: username@tauex.tau.ac.il . This address cannot be changed to a different one. This is your university e-mail address, but you can automatically redirect the e-mails to another email address. F or questions regarding the university email, please contact the Information Technology and Computing Division HelpDesk or the Computing Coordinator of the Faculty. Moodle courses are hidden from students. You will need to make it available for students when the course website is ready for use, by clicking on the red message under the course name. For more information, click here . If you have a Teaching Assistant, you can give them access to your courses. For more instructions, click here .

Here you will find instructions to make your course website in Moodle available to students with a few clicks! You can also combine course websites (for courses with more than one group), by following the steps described. Course management What's in this tutorial: Make the course website available for students Create a Metacourse - combining courses Send a Lecturer message to a specific group in the Metacourse Making the course available for students When a new course is created, it is not available for students. 1. To make it available, click on the red s ign: 2. In the window that opens, click on “Make course available ”. 3. Now your course website is available to students. 4. To make the course unavailable again, click on “More ” in the top menu and then on “Make course not available ”. On the “My courses ” page, an unavailable site will be displayed with the message " This course is not available ". Creating a Metacourse - Combining courses It is possible to combine different course sites into one main course site. This action allows merging the courses into a one-course site (and not using several course sites at the same time). 1. Contact us by email at virtualt@tauex.tau.ac.il and indicate the course number and the groups' numbers (10 digits) that you would like to combine. 2. After the unified course site is created, you will be able to see another course site in the list of courses on the home page in Moodle. The new course website will have 8 digits (without a group number). The unified course website will usually end with the digits 99 (unless there are already several unified courses, then the digits will be 98, 97, 96, etc.).The list of participants in the metacourse includes the students and teaching staff of all the merged groups. Remember to make the Metaco urse site available to students (check the guide "How to make the site available to students" at the top of the page) Sending a Lecturer message to a specific group in the Metacourse The "Lecturer Messages " activity is named "Announcements " in some courses 1. Enter the "Lecturer Messages " forum, then click on " Settings " in the menu at the top of the page. 2. Enter the "Common module settings " section. In the "Group Mode " field, choose the "Separate Groups " option. 3. In the "Grouping ” field choose the "all_meta_groups ” option. 4. To save your changes, click on "Save and return to the course ”. 5. Go to the "Lecturer Messages " forum on the course website. 6. On the upper right side, select the drop-down list to whom you would like to direct the message to (all participants or a specific group). 7. Now you can click on the "Add discussion topic " button, write a message and click “Post to forum ”.