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A list of audio-visual features on Zoom that enhance the learning or meeting experience, including turning off the entrance/exit sound, turning off the microphones of participants, filtering background noise, and using closed captions, as well as adding a virtual background and improving video display, such as lighting. Before Meeting During & After Meeting Teaching Tools Audio & Visual Support Audio-Visual Support This guide includes: Audio Turning off sound when participant joins or leaves Turning off/on the microphones of all participants Filtering background noise Using closed captions Video Adding a virtual background Improving video display Turning off sound when participant joins or leave 1. Enter the Zoom meeting. 2. Click on "Participants " in the toolbar 3. Press the three dots button 4. Remove the check sign next to the "Play sound when someone joins or leaves " option by clicking on it. Turning off/on the microphones of all participants Participants can turn off their microphones during the meeting at once using the "Participants " button. You can choose whether to allow the participants to open the microphone independently or not, after clicking the "Mute All " button. Turning off participants' microphones during the meeting 1. Enter the Zoom meeting. 2. Click on "Participants " in the toolbar 3. Click on "Mute All " 4. Remove the check next to the sentence "Allow Participants to Unmute Themselves ", in case you want the participants to not be able to open the microphone for themselves. Otherwise, leave the check mark so that the participants can control their personal microphone. 5. Click on "Yes " Enabling participants to turn on their microphones 1. Click on "Host Tools " in the toolbar 2. Check the sentence "Allow participants to unmute themselves ", in case you want the participants to be able to control the personal microphone and open it for themselves. Filtering background noise during a meeting You can reduce background noise (such as dogs barking, typing, etc.) during the Zoom meeting by changing the microphone settings. There is a default background noise reduction, but the level of filtering can be adjusted based on need and environment. 1. Enter the Zoom meeting. 2. Click on the button next to the microphone button in the toolbar 3. In the window that opens, select "Audio Settings... " 4. Under "Audio Profile", in "Zoom Background noise removal ", choose the level of noise filtering you want Zoom to activate, by checking the circle next to the options: Auto , Low , Medium , or High . 5. The changes made will be saved automatically. Closed Captions Automatic Closed Captions create subtitles for a live Zoom meeting. When enabled, participants can individually read and scrolls through the subtitles; however, participants cannot download or copy the subtitles. Subtitles increase accessibility, as well as provide students with the option of going back if needed. Subtitles also help lecturers with easily creating lesson summaries, as Hosts are the only ones allowed to download the transcript document. Note : The closed captions automatically move to the Panopto recording, and each viewer can choose whether to turn them on or off. However, it is important to note that automatic transcripts might still include mistakes , and so it is essential to check the transcripts of Panopto recordings. 1. Go to the Zoom website , and click on "My Account" 2. Click on "Settings " on the left-hand menu and select "Meeting" 3. Scroll down to "In Meeting (Advanced) " and turn on "Automated captions " 4. Ensure that "Allow only of the following users... " is ticked, with "Host + Co-Host " selected 5. In the Zoom meeting, click on "Show captions " in the lower toolbar. 5. In the Zoom meeting, click on "Show captions " in the lower toolbar. To access the settings, click on the icon next to . There you can change the language, the font, and the position. Downloading the transcript 1. On the Zoom website, select “Recordings and Transcripts” on the left-hand menu, and select the recording. 2. Click on "Closed Caption" ולחצו על הורדה (אייקון החץ ) A vvt file will be downloaded and opened. To open the file without an editing software: 3. Right-mouse click on the file 4. Click on "Open with " 5. Choose "Notepad " (3) (4) (5) Editing closed captions on Panopto 1. Locate the video on Panopto 2. Click on the editing icon 3. On the left-hand menu that opens, click on "Captions " 4. Play the video 5. When reaching the part where the subtitles need to be edited, select the captions on the left and update the text accordingly 6. To delete a line, place the cursor on it, click on the three dots and choose "Delete " 7. Click "Apply " on the upper-right corner (3) (4) (7) Disabling subtitles on Panopto 1. Locate the video on Panopto 2. Place the cursor on the video and click on the Settings icon 3. In the window that opens, click on the "Captions " tab. 4. Click on the triangle to open the "Available Captions " field. (3) (4) 5. Click on "Delete Captions". 6. Click "OK " to verify the deletion of captions. Note: After deleting the captions, it is impossible to retrieve them automatically. It is therefore recommended to keep a back-up of the captions. Adding a virtual background in Zoom 1. Enter the Zoom meeting 2. Click on the button, next to Video at the bottom of the screen 3. Choose one of the following options: To blur the background, keep the default selection "Blur my background " To choose a virtual background, choose "Adjust background & effects " 4. Clicking on the button enables adding a virtual background of an image or a video clip from the computer, or only blurring the background through "Blur ". 5. Clicking on one of the backgrounds provided changes the background. Clicking on "None " stops the use of the previously chosen virtual background. Changes are automatically saved and immediately presented in the Zoom session. Improving your video display You can improve the quality of your video - how participants see you - by changing the camera settings within the Zoom session. 1. Enter the Zoom meeting 2. Click on the arrow button next to Video in the toolbar 3. Select the option "Video Settings... " 4. Under "Camera", marking V in the "Touch up my appearance " field opens a scale that simulates a cosmetic filter of the participant's face. 5. Dragging the button to the right will allow softening of face features and dragging the button to the left will allow highlighting details on the face 6. Turning on the "Adjust for low light " field will open a drop-down menu, with which you can control the brightness of the screen manually. In addition, "Portrait lighting" brightens the participant's face. 7. After the update, the changes are automatically saved and displayed immediately in the Zoom session

Learn how to use the Panopto video server for publishing and sharing recordings with students. Also: grant permissions or restrict viewing, change the name and order of recordings, restore from the archive, upload and download videos, create a folder, transfer and embed videos. Panopto Recordings What's in this tutorial: Embed a Panopto video in Moodle Add a co editor to a folder Restoring recordings from the archive in Panopto Change order of recordings Change recording name Restrict access to a recording Publication of class recordings for students Sharing folder and recordings add recordings link to the course Publication of class recordings for students Sharing folder and recordings (also from previous years) Embed a Panopto Video in Moodle Add a link to recordings from previous years in the course Restrict access to a recording Add a co-editor to a folder Restoring recordings from the archive in Panopto Change the order of the recordings in a folder Change recording name Recordings that have not been watched for 6 months will be archived and therefore unavailable for viewing. They can be restored, the process may take up to 48 hours. For instructions, click here . Recordings that have not been watched for 30 days after they were returned from the archive will be archived automatically again. Publication of class recordings for students Publication of class recordings for students The recordings of the meetings created through the Zoom resource on the Moodle course website are automatically moved to the course folder on the Panopto server. They will be visible for Teachers in the Panopto block on the right part of the screen, on the course website in gray . The students will not be able to see them until they are approved for publication by the owner of the recording, and will appear in blue . There are two options for publishing the recordings: A. Publication of a single recording – click here for instructions. B. Publication of all recordings in the course folder at once. All recording scheduled via Zoom on the course website will be moved to the course folder in Panopto and will be published to students automatically – click here for instructions. How to publish a recording of a single lesson to students How to publish a recording of a single lesson to students? 1. Go to the relevant course website, and in the Panopto block on the right part of the screen, click on "Course settings ". 2. Close the pop up window that will open on the Panopto website by clicking on the X. 3. Select the recording you want to make available to students, hover your mouse over the name of the recording, and click the 'Publish' button, which looks like an eye icon. Now, the students will be able to see the recordings published in the Panopto block on the right part of the screen, on the course website. How to publish the entire course folder to students? How to publish the entire course folder to students? 1. Go to the relevant course website, and in the Panopto block on the right part of the screen, click on "Course settings ". 2. In the pop up window that opens, scroll down to the topic "Availability ". Under the heading "Session becomes available " click on "Immediately ” and click on the "X" to close and save. The course folder will be available for students. Every recording made through the course website will be automatically published to students and will be displayed in the Panopto block on the right part of the screen, on the course website in blue . Sharing folder and recordings Sharing folder and recordings (also from previous years) The course folder and specific recordings in Panopto can be shared with students enrolled in courses in the current academic year, even if they are from previous years. You can share them with all course participants or with specific users. Please note: if the recordings have not been viewed for more than six months and have been archived, they must be restored in order to be able to view them. Instructions for restoring from the archive - here . 1. Log into Moodle. In the My Courses page, click on the "Courses from past years " and choose the relevant year. (Pay attention to the academic year in which the course took place: if the course was delivered in 2021-22, you must log into Moodle for תשפ"ב, etc.). 2. In the Panopto block on the right part of the screen on the course website, click on " Course settings ”. 3. Close the pop up window that will open on the Panopto website by clicking on the X. share recording There are two options for sharing the recordings: A. Sharing the entire course folder B. Sharing a specific recording 4. To share the entire folder , click on the Share symbol located in the upper right corner. 4. To share a specific recording (or multiple) , select the recording(s) and click on the Share button under the Course name. 5. In the “Add people and groups ” field, you can either share with all course students, a specific student or multiple students. Option A - To grant viewing privileges to all course students: Type in the course number of the current academic year (for example: 0116593799-2024 -1). Choose the three suggested groups of the course number for the current academic year (each line is separate). Click on "Save ". Click here for instructions to add the link to the course website Option B - To grant viewing privileges to a specific user : Type in the username, or name, or a university email address (Remember to select the option that starts with unified\ ). After the user is identified by Panopto, click "Save" and then click " Done ". To send a message to the user who received the permission - click on " Send an email to notify people ". Click here for instructions to add the link to the course website Option C - To grant viewing privileges to multiple users : T ype in a space-separated list of usernames. Wait until the options list appears and choose "Add multiple users from Moodle2024 " After the users are identified by Panopto, click "Save" and then click "Done ". To send a message to the users who received the permission - click on "Send an email to notify people ". Click here for instructions to retrieve a list of usernames from a course Continue reading to share the link on the course website or with the students add recordings link to the course How to add a link to the recordings in the Course website? 1. Click on "Copy Link " in the Share window in Panopto - in the recording or folder to which you want to give access to. 2. Return to the course website in Moodle (make sure you are in the current school year). Add the "URL " resource in the relevant topic. For instructions on adding an item, click here. 3. In the "Name " field, name the link. For example "Recordings from previous years ". Paste the folder or recording link in the "External URL " field. 4. Click “Save and return to the course ”. The recordings will now be available in the course website. Restrict access to a recording Restrict access to a recording To restrict the access to a specific recording without altering the course folder settings, you can create a subfolder and select the users that have access to it. 1. Enter the folder where the course recordings are located. 2. Click on the "Add folder" button. 3. In the "Enter name" field that opens, type in the name of the folder. (for example, "Recordings for group 1"). Finish by pressing enter on the keyboard. 4. Select the relevant recordings by clicking on the checkbox in the video thumbnail. 5. On the top of the page, click on the "Move" icon under the course name. 8. Enter the new folder and click on the "Share" button located in the upper right corner. 9. In the window that opens, click on the "change " button under the "People and groups " field headline. 10. In the pop-up window that opens, click on "Stop Inheriting " . This action means that the permissions in the new folder will not depend on the course folder. (If you added someone as an authorized viewer to the course folder, they will not be automatically added to this folder) It is important to leave the V mark next to the section: "Keep 3 members as added users " in order to keep your privileges as the owner of the folder 11. In the section named "viewer " (viewer = viewing permission for students), click on X to remove the permission for students. Leave the creator and publisher permits unchanged (=viewing permission for the teaching staff). To finish, click save . 12. In the Add people and groups field, to grant viewing privileges to a specific user : Type in the name of the user to whom you want to give viewing permission. Choose the option that starts with unified\ . 12. In the Add people and groups field, to grant viewing privileges to multiple users : Type in a space-separated list of usernames. Wait until the options list appears and choose "Add multiple users from Moodle2024 " Click here for instructions to retrieve a list of usernames from a course 13. To finish, click save . For instructions on how to copy a recording you want to share to this folder, click here . 6. Select the folder (by typing its name or searching for it), and click "Move" 7. After receiving the confirmation (check signs and "Done"), close the pop-up window. Embed a Panopto video in Moodle How to embed a Panopto video in Moodle? All Panopto course recordings will be visible to students in the Panopto block on the right of the course website on Moodle. In order for the recordings to be displayed on the course website under the relevant topic (like the other content elements in the course), the recording must be added as a new resource. 1. Go to the relevant course website on Moodle. 2. Enable "Edit Mode " on the top right. 3. Click on "Add an activity or resource " at the bottom of the topic you would like to add your item to. 4. On the activity chooser, choose “Text and media area (Label) ". 5. In the editor toolbar, select the button with the Panopto icon . 6. Select the video you want to share by clicking the box next to it. To insert it, click on "Insert". In the Movie Selection pane, only videos that are in the course folder on Panopto appear. 7. Press the "Insert " button. 8. To save, scroll to the end of the page and select "Save changes and return to course ". 9. The video will now appear on the course website, in the desired topic. Add a co editor to a folder Add a co-editor to a folder For more people to be able to edit the folder and the recordings that are in it - there is a need to add them as co-editors. This permission is called "Creator ". It is important to know that adding a user as a Creator will give them full permission to view, share, delete, etc. Creator permissions can be granted to specific users (associated with Tel Aviv University only) in the course's recording folder (as well as from previous years). It is important to note that the default for granting permission is through the "Viewer " permission for viewing only (without the ability to edit, transfer, copy or download the recording to a computer). 1. Enter the relevant course folder in Panopto through the course website in Moodle. For instructions, click here . 2. Click on the "Share " button located in the upper right corner. 3. In the "Add people and groups " field, type in the name of the university user to whom you want to give editing permission in the folder (remember to choose the option that starts with unified\ ). On the right side of the screen, choose the type of permission required: Creator = editing permission Viewer = viewing permission only Finally, click "Save" . 4. Now you can send the link to the participants by clicking on "Copy link " and pasting it in an email (Ctrl+V) or by adding the link to the course website . For more instructions on sending Lecturer messages to students, click here . Restoring recordings from the archive in Panopto Restoring recordings from the archive in Panopto Due to storage limitations, unwatched Panopto recordings are automatically archived. In the course folder - recordings that have not been watched for 6 months will be archived. In the personal folder - recordings that have not been watched for 2 months will be archived. A recording that has been archived will be displayed as unavailable in the folder. If the students and lecturers want to watch a recording that is in the archive, clicking on the recording will restore the video. From the moment you click on the recording, it will be restored (it can take up to 48 hours) and will be available for viewing. If the recording has not been viewed 30 days after restoration, it will be archived again. Therefore, it is recommended to watch the restored recordings, otherwise they might be archived within 30 days. 1. Enter the relevant folder (whether it is the "Meeting Recordings " folder or a course folder). 2. Click on the "Archived " button (it will show the number of recordings in the archive). 3. Check off all the recordings you wish to restore (at least one). 4. After checking all the recordings for restoration, click on "Restore ". 5. Confirm the restoration in the pop-up message by clicking "OK" 6. Now the restoration process will begin and a message will be displayed: “Video restore from the archive started ”. The recordings will be available for viewing within 48 hours . Panopto will also display the estimated time remaining until the recording is fully restored. When the video is restored, you will receive an email from Panopto and the video will automatically move to the folder. Change order of recordings Change the order of the recordings in a folder 1. On the course site in Moodle, click "Course settings" , in the Panopto block on the right. If you don't see the menu, click the arrow tag on the right. 2. On the page that opens, select the order tab in the left menu 4. Mark the “Set the display order for this folder” field 5. Drag the items to change order Please note: For efficient organization, you can change the recordings ' names . Change recording name Change recording name 1. In the recordings folder in Panopto, hover the cursor over the recording thumbnail, and click the "settings" icon (gear) 2. On the page that opens, click “Edit” in the “Name” section 3. Type in the new name and click “Save” to finish

Learn how to design and manage your course website on Moodle. Edit the course homepage and its topics, send messages to students, add TAs, divide students into groups, add content to the course. First steps in Main teaching platforms used in the University: Moodle, Panopto and Zoom (Video) Login to Moodle Build the course website Edit the course homepage Change language settings Change section title or item name Add a secondary title Add a course section (topic) Make the course website available for students Lecturer Messages - send a message to all students Create a Metacourse (combine courses) Manage participants Add Teaching Assistant Add a new user to the course Download a list of the students in the course Manage content Import content from another course website (also from previous years) Text editor (add and edit text and media) Add an image to the course homepage Add a link Add a video (link to YouTube) Add text content (Page, Book or label) Create an interactive video (H5P) H5P.org Create an interactive presentation (H5P) H5P.org Meetings and class recordings Obtain a University Zoom license Schedule a new Meeting Recording settings (before and during the meeting) Publication of class recordings to students

Chat - Creating a synchronous (real-time) discussion This activity creates a synchronous discussion (in real-time), different from using asynchronous forums. Every chat conversation is recorded and saved automatically. 1. Enable "Edit Mode " on the upper right corner of the page. 2. Click on “Add an activity or resource ” in the section you want to add the activity. 3. On the activity chooser, choose “Chat ”. 4. Write the name of the chat in the field “Name of this chat room ” (for example: "Group work 1") 5. You can add a description using the text editor. 6. To set a time frame, click on the part “Chat sessions ”, then choose the date in “Next chat time ”. 7. To finish, click on the “Save and display ” button at the bottom of the page. 8. To start the conversation, enter the chat activity, then click on "Enter the chat ”. 9. The chat will open in a separate window. Type the message in the text box, then click "Send ".

Lecturers can effectively incorporate podcast-type digital media into their teaching strategies. Adding a podcast to the course website on Moodle not only makes knowledge more accessible but also diversifies teaching methods. Podcast on Moodle Lecturers can effectively incorporate podcast-type digital media into their teaching strategies. Adding a podcast to the course website on Moodle not only makes knowledge more accessible but also diversifies teaching methods. What is a podcast? A podcast is a type of digital media consisting of audio recording, usually in the form of series on various topics. These are radio-style programs that you can listen to on your phone or computer at any time. Podcasts can have a presenter or be a conversation between people, in the form of an interview or free conversation. Creating a podcast requires preparatory work, for example: Deciding on the list of topics A preliminary conversation between participants Researching the subject The podcast can be a single episode or a series that deal with a wide range of topics relating to different fields of study, research or areas of life. Types of podcasts: צעדים ראשונים ב-Moodle A video-integrated podcast where you see the presenters. Presenters can be in the same room or from different locations. Visual צעדים ראשונים ב-Moodle Broadcast (audio) available only for listening. All it takes to produce a regular podcast is a simple microphone. Vocal Suggested use for teaching: Opening Podcast : Unveil new content in preparation for class. Lecture Podcast : Presenting an entire content topic. Summary Podcast : Summarizing highlights of a lecture or unit of study. Complementary Podcast : Content enrichment. Podcast by the lecturer or a reference to a podcast by an expert on the subject. Discussion Podcast : On-air discussion among experts in order to present students with different perspectives on the subject. Learning Assignment : A podcast created by students as a basis for group and research work. What's in the guide? Step 1: Set up the audio file recording on ZOOM Step 2: Record the podcast on ZOOM Step 3: Upload the podcast to the course video server Step 4: Edit and publish the podcast Step 1: Setting up audio recording on Zoom 1. Go to Zoom website: ZOOM.US 2. From the admin menu, select Settings . 3. Select the Recordings tab. 4. For Cloud recordings , check V in Record audio-only files , and under it also check V on Record one audio file for all participants . 5. Scroll to the bottom of the page and press the Save button. Please note: this setting allows you to create an audio file in addition to the normal recording files of the ZOOM meeting. Step 2: Recording the podcast on ZOOM At this stage, the podcast must be recorded via the Zoom item on the Moodle course website. When you've finished recording your podcast, you can end the meeting and wait for the Zoom notification that the recording is available. For all guidelines on creating a recording on Zoom, click here . Important tips for recording: a. Note that the meeting is being recorded. When the recording is on, "Recording" appears at the top of the screen on the left. If the meeting is not being recorded, you can click the Record button in the meeting management menu. b. Check your audio quality: Press the small arrow that appears next to the microphone button, and select Test Speaker & Microphone . Step 3: Uploading the podcast to Panopto's course folder Just before editing the podcast, make sure that the desired recording appears on the course folder in Panopto. If it is an audio recording only, the audio file must be uploaded independently to the folder. Only after uploading the recording/audio to Panopto can you make edits such as: cutting segments, adding titles and more. 1. At the end of the recording, you will receive an email with a link to download the recordings. Press the View Detail button and download the desired recording to your PC. 2. Upload the recording file to the video server of the course - click here for instructions . Step 4: Edit and publish the podcast on H5P 1. Trim the timeline You can edit the recording times, by cutting segments directly within the video server: Click here for instructions. 2. Uploading the podcast to the H5P resource in Moodle At this stage, you can upload the podcast to the H5P resource. This resource allows you to add headlines, links, questions and more in order to enrich the learning process through the podcast. For instructions on H5P - click here .

You can add a survey or questionnaire activity to the course website in Moodle and activate the students using an interactive questionnaire during the class lesson. During the questionnaire, students are asked to express a position regarding the content studied, or to respond to an administrative question. Questionnaires and Surveys You can add a survey or questionnaire activity to the course website in Moodle and activate the students using an interactive questionnaire during the class lesson. During the questionnaire, students are asked to express a position regarding the content studied, or to respond to an administrative question. This guide will introduce some tools for creating questionnaires and surveys. If there is still any doubt, please contact us - Virtual TAU Team What's in this tutorial: Questionnaire on Moodle Survey on Moodle (Choice question) E-Voting on Moodle (Instructions in Hebrew) Polls by Zoom (Instructions in Hebrew) Microsoft Forms (Instructions in Hebrew) Questionnaire A questionnaire-type activity allows the lecturer to collect the students' positions in the form of a survey. The questionnaire can be set as anonymous. The activity is suitable for collecting experimental data, and the questionnaire can also be used as an indicator to summarize the activity by the students. How to create an questionnaire activity? 4. In the "Name " field, type in the name of the questionnaire. 1. Turn on Edit mode 2. Choose a topic, click on and choose “Activity or resource ” 3. Choose “Questionnaire ”. 4. In the "Name " field, enter the name of the glossary - for example: "Course Glossary". 5. A description, instructions or an explanation of the activity can be added in the "Description " field. 6. Check the box "Display instructions on the course main page " so that the instructions appear on the course homepage. 5. in the " Description " field, you can add opening instructions. C heck V in the checkbox " Display description on the course page " so the instructions will appear on course website, even before entering the questionnaire. For more options for adding media and text using the "Prompt for Activity" or "Page Content" box, click here . 6. Mark "V" in the field "Display description on course page ", so that the instruction will be displayed on the main page of the course. 7. In the "Timing " field, check the "Use Open Date" / "Use Open Date " boxs and set the start and end time of filling out the questionnaire. 8. Indicate in the "Type " section how many times students can answer the questionnaire. 9. Select whether the names of the respondents are anonymous or not, in the "Respondent Type " section. 10. Choose whether and when students will see the results of the questionnaire (lecturers can always see the results). 11. You can mark "Yes " in the "Save/Resume answers " section and allow students to start answering the questionnaire, save and continue at a later date. 12. You can check "Yes " in the "Allow branching Questions " section and allow students to progress on the questionnaire by branching/by marking an answer. for example : if students marked answer 3 as correct, they will automatically skip to question 7. 13. If you have set up a branching questions, you may prefer to check "Do not number questions or pages " in the "Auto-numbering " section. 14. You can set a score to answer the questionnaire in the "Submission grade " section. 15. In the "Content options " field, you can choose the template of the questionnaire – whether it will be a new template for the current questionnaire, or will it use a template of a questionnaire that already exists on the course website. 16. To finish, click on "Save and display " to finish and proceed to the stage of adding questions. 16. Click on "Add Questions ". 17. On the questionnaire page, select the type of question you want and click on "Add a new question of this type ". 18. Enter the name of the question in the "Question Name " section and whether it requires an answer from the respondents. 19. Fill the text of the question in the "Question Text " section and the other definitions according to the type of question you have chosen. For more options for adding media and text using the "Question Text ", click here . 20. Finally, click on "Preview " that appears in the top admin bar, to view the prepared questionnaire. Add a Survey (Choice Question) An activity used to conduct a quick survey designed to stimulate thinking about a particular topic or for the purpose of an administrative survey. You can ask a question and define a number of possible responses. Student choices can be made anonymously or anonymously. 4. In the "Name " field, type in the name of the questionnaire. 1. Turn on Edit mode 2. Choose a topic, click on and choose “Activity or resource ” 3. Choose “Choice ”. 4. In the "Name " field, enter the name of the glossary - for example: "Course Glossary". 5. A description, instructions or an explanation of the activity can be added in the "Description " field. 6. Check the box "Display instructions on the course main page " so that the instructions appear on the course homepage. 5. in the " Description " field, you can add opening instructions. C heck V in the checkbox " Display description on the course page " so the instructions will appear on course website, even before entering the questionnaire. 6. Choose the "Display description on course page ", so that the instruction will be displayed on the main page of the course. 7. You can define whether the student options will be displayed vertically or horizontally. If there are many choices, we recommend choosing "Display vertical ". 8. In the options section - "Allow choice to be updated ": If "No " is checked, students can't change their selection. "Allow more than one choice to be selected ": If "No " is checked, students can only choose once. "Limit the number of responses allowed ": If "Yes " is checked, you can define how many students can choose each of the answers. 9. Write down the options, each option separately, for example: Option 1 - May 2, Option 2 - May 15. You can add additional fields by clicking on the "Add 3 field(s) to form " button. There is no limit to the number of options that can be presented. 10. If you choose "Yes " in the "Limit the number of responses allowed " field, you can set how many students can choose the same answer in the "Limit " field. 11. You can check the "Availability " section to define the dates when students can answer the survey question. If available fields are inactive (unchecked), there's no time limit to reply to. 12. It is possible to determine in the "Publish Results " field whether and when the results of the survey will be presented to the students. To finish and view the content, click on "Save ". 13. Students can now participate in the survey and choose between the options, and at the end click on "Save My Choice ".

Here you will find instructions to make your course website in Moodle available to students with a few clicks! You can also combine course websites (for courses with more than one group), by following the steps described. Course management What's in this tutorial: Make the course website available for students Create a Metacourse - combining courses Send a Lecturer message to a specific group in the Metacourse Making the course available for students When a new course is created, it is not available for students. 1. To make it available, click on the red s ign: 2. In the window that opens, click on “Make course available ”. 3. Now your course website is available to students. 4. To make the course unavailable again, click on “More ” in the top menu and then on “Make course not available ”. On the “My courses ” page, an unavailable site will be displayed with the message " This course is not available ". Creating a Metacourse - Combining courses It is possible to combine different course sites into one main course site. This action allows merging the courses into a one-course site (and not using several course sites at the same time). 1. Contact us by email at virtualt@tauex.tau.ac.il and indicate the course number and the groups' numbers (10 digits) that you would like to combine. 2. After the unified course site is created, you will be able to see another course site in the list of courses on the home page in Moodle. The new course website will have 8 digits (without a group number). The unified course website will usually end with the digits 99 (unless there are already several unified courses, then the digits will be 98, 97, 96, etc.).The list of participants in the metacourse includes the students and teaching staff of all the merged groups. Remember to make the Metaco urse site available to students (check the guide "How to make the site available to students" at the top of the page) Sending a Lecturer message to a specific group in the Metacourse The "Lecturer Messages " activity is named "Announcements " in some courses 1. Enter the "Lecturer Messages " forum, then click on " Settings " in the menu at the top of the page. 2. Enter the "Common module settings " section. In the "Group Mode " field, choose the "Separate Groups " option. 3. In the "Grouping ” field choose the "all_meta_groups ” option. 4. To save your changes, click on "Save and return to the course ”. 5. Go to the "Lecturer Messages " forum on the course website. 6. On the upper right side, select the drop-down list to whom you would like to direct the message to (all participants or a specific group). 7. Now you can click on the "Add discussion topic " button, write a message and click “Post to forum ”.

The lecturer and course teaching staff can allow access for other users in Moodle, for example adding teaching assistants, students, guests and users who do not have a university account. Participants Management The Teacher and Course Editor roles can allow access to the course for other users. What's in this tutorial: Add Teaching Assistants Add other users to the course (students, guests...) Download the list of participants in the course to an Excel file Provide viewing access to users who do not have a University user account Adding Teaching Assistants 1. On the course website, click on the “More ” button in the course's top menu. Then, click on "Add teaching assistant ". 2. Search for the Teaching Assistant you want to add to the course in the right search field (we recommend searching by university email or ID number). 3. Select the Teaching Assistant’s name in the right field (the selection will appear in blue) then click on the "Add " button. 4. Now the teaching assistant appears in the "users registered on the course site " list. To limit the period of association for a role in the course, select the "Limited " option under “enrolment duration ” and determine a starting time in the drop-down menu “Starting from ”. Adding other users 1. On the course website, click on the “More ” button in the course's top menu. Then, click on "Add a new user ". 2. Choose the appropriate role in the “Assign role” field. 3. Search for the user you want to add to the course in the right search field (we recommend searching by university email or ID number). 4. Select the user's name in the right field (the selection will appear in blue) then click on the "Add " button. 5. Now the user appears in the "users registered on the course site " list. To limit the period of association for a role in the course, select the "Limited " option under “enrolment duration ” and determine a starting time in the drop-down menu “Starting from ”. Downloading the list of participants to an Excel file This tutorial will explain how to download a list of course participants which includes names and email addresses, as well as a list of course participants which also includes ID numbers. How to download the list of students in the course? 1. On the course website, click on "Participants " in the course top menu. 2. Open the drop-down menu at the bottom of the page named "Export course students ". 3. Choose "Microsoft Excel (.xlsx) ", then click "Download ". How to download the list of students in the course with ID numbers? 1. On the course website, click on "Grades " in the course top menu. 2. On the Grades page, open the drop-down menu "Grader Report " and scroll down, then choose: "Export ". 3. On the export page, click on the "Export as " drop-down menu and scroll down, then choose "Excel spreadsheet ". 4. On the "Export to Excel spreadsheet " part of the screen, in the “Grade items to be included ” section click on "Select all/none ". All items will be unchecked. 5. Click on the "Download " button. The Excel file that will be produced will include: the names of the students in the course their email addresses their ID numbers Providing viewing access to users who do not have a University user account The course can be made available to guests without a university username using a password preselected by the Teacher and submitted by them. This process can only be done by the Teacher . The course will be available to guests for viewing only. Only students can participate in the course activities (such as Quizzes, Forums, Tasks and Course Recordings). How to allow guests (without a university username) to enter the course website? The content of the website must be checked for violations o f the copyright law (see the document in Hebrew "Principles of action for the use of works for teaching purposes ") Download and print a statement that the content of the website does not infringe copyright. Click here to download the declaration: "Declaration of guest access to the course website" (In Hebrew) The course Teacher must fill in the declaration with all the required information, including a code for guest access. The declaration must be signed manually, and a scanned copy must be sent to virtualt@tauex.tau.ac.il . Only course Teachers can request Guest Access.

You can edit and format your course website in Moodle: add activities and resources, add or remove topics, change sections titles, move items from one section to another, edit sections and activities, add images to the course homepage. Editing the Course Homepage To edit the course website, click on the "Edit mode " button located at the top right corner of the screen. When the slide button is blue, the "Edit mode" is on. When the " Edit mode " is on, three-dot buttons appear. These buttons allow editing topics or items. Some of the item types: forum, file, quiz, assignment, and more. What's in this tutorial: Adding an activity or resource Adding or deleting a topic Renaming a topic or item Moving an item or section Editing topics Editing items Adding images to the course homepage Adding an activity or resource 1. Enable " Edit mode " on the upper right corner of the page. 2. Select a topic, click on then select "Activity or resource ". 3. Select the item you want to add in the "Activity or resource " pop up. Click on the for more information. Adding or deleting a topic 1. Enable "Edit mode " on the upper right corner of the page. 2. The "Add section " button appears at the bottom of the page, after the last topic: 3. Within each section there can be a subsection. Click on then select "Subsection ". The topic and subsection will appear like this: 4. To delete a topic or a subsection, click on on the right, and select "Delete ". Renaming a Topic or Item 1. Enable edit mode on the upper right corner of the page. 2. Click the pencil icon ( ) next to the section or item to rename it. Then, type or paste the new name, and press Enter to finish. Moving a Topic or Item Option A – Dragging 1. Enable " Edit mode " on the upper right corner of the page. Drag the resource or topic and place it between other topics by clicking on it when the moving icon ( ) appears. Note: If the different topics are untitled, their corresponding number (Topic 1, Topic 2..) will automatically change based on its order. Dragging sections: Dragging items: You can also move them by dragging the desired topic or item in the course index (on the left of the page): Option B - Clicking on the Edit button 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on the button in the subject line, on the right side, and click on "Move ". 3. Click on the placement you want your item or section to be in. Editing Topics 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on in the subject line, on the right side. 3. Clicking on next to the section opens a menu of options that include: – this will display the content of the section: – this will redirect to a page to edit the name, summary, and access to the section. – this will highlight the section on the course homepage and index. This option can be used to refer the students to an important section or the week’s lesson, for example. On the homepage: In the course index: – this will change the visibility of the section in the student’s interface. Clicking on "hide section " allows you to hide an entire topic. When a topic is hidden, students cannot see the topic and the contents included in it. To make it visible to students, either: 1. Click on and select "Show " Or: 2. Click on "Hidden from Students " and then "Show on course page " – this will erase the section. The items in the section are moved to the recycled bin. – this will generate a direct URL link to the topic and all its content. Editing Items 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on in the item line, on the right side. 3. Most of the settings are the same as for Topics, except for: – this move the indentation of the the item to the right. – this changes the availability status for students, including: Students will be able to see this item on the course website Students will not be able to see this item on the course website Students will be able to see this item on the course website but only through other resources, such as Learning Map , or through a link Adding images to the course homepage 1. Enable " Edit mode " on the upper right corner of the page. 2. Drag the picture from the folder on your computer. 3. Choose the option you prefer in the pop up window that appears and click "Upload ": Add media to the course page – the image will appear on the course page. Create file resource – the image will appear as a link file on the course page. This is how the picture will appear on your course homepage, by selecting "Add media to the course page ":

A guide for actions and functions available to instructors during and after a lesson or meeting on Zoom, including how to start a meeting, how to manage the toolbar, using Spotlight for Everyone, checking that the lesson is being recorded, displaying a high-resolution video, as well as accessing the attendance report on Moddle and downloading the recording to the computer. Before Meeting During & After Meeting Teaching Tools Audio & Visual Support During & After Meetings This guide includes: During the Meeting Starting a meeting Managing a meeting Spotlight for Everyone setting Checking recording Sharing a video After the Meeting Accessing the meeting attendance report Downloading a recording to a computer Starting a meeting 1. Enter the Zoom activity on the relevant course site in Moodle . 2. Click on Start next to the relevant meeting Managing a meeting At the beginning of the meeting, it is recommended to check the following actions: The meeting is recorded in the cloud (for instructions on recording a meeting, click here ) The camera is on (pressing the Video button) The Chat window and the Participants window appear on the screen Going over the Host tools options according to the needs of the lesson Decide whether the recording will include a video of the speaker only, and if so set Spotlight for Everyone . 1 2 3 4 5 1 Participants Clicking on the "Participants " button allows you to see the number of participants in the meeting. The number that appears in brackets represents the number of participants (including the host) You can control the permissions granted to each participant individually General permissions can be controlled 1. Participants 2. Chat 2 Chat Clicking on the "Chat " button allows you to correspond with all participants in the meeting and also with individual participants individually. In the chat you can send text, icons (Emoji) and files. Note: It is possible to block the sending of messages or limit the sending of messages for the host and co-host only 3. Share Screen 3 Share Screen More about Screen Sharing Clicking "Share Screen " allows you to share your computer screen (or certain windows). You can share a single window or the entire screen. After selecting the desired option, click on the Share button Choose how the speaker will be seen while sharing the screen Share the sound played on the computer Share a video from the computer If you use two screens , you can select the option to share both screens and then you will be able to switch between them while sharing the screen. For this purpose choose: Hold Ctrl on your keyboard to select the screen in the top row 4. Record 4 Record Clicking the Record button will start the recording of the session. To make sure the meeting is being recorded, you can see that the Record button has changed to Pause/Stop Recording . Also, a recording icon appears in the upper left corner of the session. All recordings are automatically saved in the Zoom cloud of the user account (unless otherwise defined) and go to Panopto automatically. Setting the recordings to be saved on the computer: Go to https://zoom.us/ Sign in to your Zoom account Click on My Account Click on Settings on the left-hand menu Go to the Recording tab in the top menu and scroll down to the "Automatic recording " field Select "Record to Computer " 5. Security Participants can change username in the meeting Creates a waiting room Participants can share a screen Participants can activate cameras 5 Participants can share Whiteboards Participants can use apps from Zoom Marketplace Participants can record meeting to their computer Participants can request the meeting will be recorded to the cloud Security Locks the meeting so that additional participants cannot enter the class Hides the profile pictures of the users Participants can correspond in chat Participants can turn on microphones Participants can share Notes Participants can set a time for the meeting Participants can request the meeting will be recorded to their computer Participants can share Docs Participants will not be able to : turn on cameras and microphones, write in the chat, share the screen and draw on the screen) Spotlight for Everyone setting Zoom will only record the speaker/presenter by choosing Spotlight for everyone. This is only possible if the speaker's camera is turned on, and at least 3 participants have joined the session. Note: To record this way, you must ensure that in the session's settings, only "Active Speaker" is selected and not "View Gallery". Go to the Zoom website Click "Settings " on the left-hand menu Click "Recording " from the upper menu Scroll down an enable "Cloud recording " Uncheck "Gallery View " Recording the session without the participants' video 1. Enter the Zoom session 2. Click on "Video " in the tool bar to turn on the camera 3. Click on the 3 dots in the corner of your personal window. 4. Click on "Spotlight for everyone ". Only when there are 3 or more participants can the Spotlight for Everyone be enabled in the Zoom session. Checking the recording of meeting during the meeting 1. Enter the Zoom meeting 2. There are three ways to make sure the meeting is recorded: A. The recording icon should appear on the upper left side of the screen. If it does not appear, the meeting is not being recorded. B. In the toolbar at the bottom of the screen, if the "Pause/Stop Recording " button is visible, the meeting is being recorded. C. If the "Record " button appears instead of the Pause/Stop Recording button, the session is not recorded. Press the button to start recording. If the following option appear, choose "Record to the Cloud ". Sharing high quality video sharing from the computer With this option, video files can be opened from Zoom's built-in video player and shared, without other participants seeing the playback controls. Sharing the video in this way will improve the quality of the viewing experience of the participants. *This button is available for use starting from version 5.4.3 How to share video files in a Zoom meeting? 1. Make sure that the university Zoom account is connected in the Zoom application on the computer - click here for a reminder on how to connect to the application. 2. Update the Zoom software to a version that is at least above 5.4.3 - click here for a reminder on how to update a version. 3. Enter the Zoom meeting 4. Click on the "Share " button on the toolbar 5. Click on "Advanced ” 6. In the next screen, click on " Video file " 7. If you share a video file, make sure that both sections are checked: "Share sound " and "Optimize for video clip " and to finish click on "Share ". To share a sound file, remove the tick from the section: "Optimize for video clip " 8. In the pop-up window, choose from your computer the video you want to share or write the name of the video you were looking for. 9. If you have chosen to optimize the video, a message will pop up in the upper right corner informing you that the video images of the participants have been minimized in order to display the video in full screen mode, for optimal viewing. 10. After sharing the screen, if you wish to change the settings of the video or stop sharing it, you can do so from the My video file located at the top of the screen, by clicking on the 3 dots. 11. You may be asked to install a plugin for sharing video files. Confirm the Zoom request and it will be done automatically. If prompted to install, you may need to click "Share Screen " again after the plugin is installed. Accessing the meeting attendance report It is possible to get a report of the participants who attended the course Zoom meeting from the Zoom on the Moodle course website or from your account page in the Zoom website. You can also download the list to an Excel file. The list contains the following information: the names of the participants, join times, leave times and length of stay during the meeting. If a participant has entered and exited several times, he will appear several times in the list. 1. Enter the Zoom resource on the Moodle course website 2. In the next page, click on the tab "Previous Meetings ". 3. Select the meeting for which you would like to receive the list of participants and click Report . 4. In the window that opens, you can see the names of the meeting participants, their email addresses, their entry and exit times, and the duration of their stay in the meeting. You can also export the report to a CSV file. The report contains the names of the participants, but sometimes we see duplicate names. This happens because ZOOM records every login, so if a participant logs in, logs out, and logs back in, we'll see their name multiple times. Downloading a recording to a computer Zoom sessions that are saved on the cloud are backed up within hours to the Panopto video server. Two weeks after the date of the session, the recordings will be deleted from the Zoom cloud and will no longer be available. In order for students to access the recordings from the course website, they must be made available. Click here for instructions . This guide explains how to save recordings from the Zoom cloud and not Panopto. 1. Access the Zoom website 2. Click on "Sign in" or "My Account" to log in with your personal university account. 3. Click on "Recordings". 4. This page displays a list of all recordings that are saved on the cloud (up to two weeks from the day of recording). 5. Click on the title of your intended lecture (for example, "My Meeting "). You can identify the date of recording through the column "Start Time ". If the recording is still being processed, a notice "Processing Recording " will be displayed. 6. To download the recording to your personal computer, click on "Download ".

Create quizzes and assigments in Moodle to assess learning in your course. Quizzes can include multiple choice and essay questions, and in assignments students can submit papers for grading. Quizzes, Assignments & Grading in Quiz Create a quiz activity Quiz - Questions Create questions in the Question bank Upload questions from a Word file to course Question bank Question types Moodle.org Create a category in the Question bank Quiz - Create the activity and adjust settings Add a quiz activity to the course website Add questions to the quiz Add images to the quiz Edit the quiz pages Limit the answer attempts in the quiz Add a password to the quiz Create a rubric for grading Essay questions Print a copy of the quiz Quiz - Grading Review students' quiz answer attempts Accept another answer as correct and recalculate the grades Recalculate quiz grade after changes Cancel a question and recalculating a grade after the exam is over Manual grading of essay questions Manual grading of essay questions without displaying students' names Export quiz answer attempts report to Excel Quiz Statistics report Assignment Create an Assignment (file submission) Submit an assignment in groups Advanced grading method - Marking guide Advanced grading method - Rubric Advanced grading method - Criteria scale New Anonymous submissions in Assignment Grading assignments on Moodle Downloading assignment submissions Assignment FAQ Moodle.org Peer assessment Workshop activity (peer assessment) Moodle.org grades Grades Grade report settings Add bonus to the course grade Add a factor to a grade item Grade activities not submitted via Moodle Grade aggregations guide Moodle.org Grade an activity not submitted via Moodle Import grades according to ID numbers Export grades including ID numbers Automatic grading according to Activity completion Appeals in exams - X's pages Exams Online Exams in Moodle Add an Honor Code Declaration Give time extensions to groups created in Excel Give time extensions to groups created in the course website Give time extensions to specific students Personal Forum Lecturer-Students Hide the quiz from the students Hide the course materials during an exam Instructions for using the Exams server

All the activities on the course site (such as forum, assignment, quiz...) can support group divisions. In this way, it is possible to determine that an activity will be available to  one specific group or that each group will perform the activity separately from other groups. Group Creation All the activities on the course site (such as forum, assignment, quiz...) can support group divisions. In this way, it is possible to determine that an activity will be available to one specific group or that each group will perform the activity separately from other groups. A Grouping is a collection of several groups within a course. Groupings allow activities to be assigned to one or more groups in the course, so that students can work together on the same task. There are several ways to create groups: By selecting students Randomly By uploading from Excel By allowing students to choose their groups . What's in this tutorial: Divide the students into groups Add participants to groups Create a Grouping (collection of groups) Divide the students into random groups Random groups based on the number of groups Random groups based on the number of participants in the group Upload groups from Excel to course website Prepare an Excel file with a list of students and groups Upload the Excel file to the course website Other guides related to groups Dividing the students into groups 1. Enter the course website. 2. Click on "More " in the in the course's top menu. Then, click on "Groups ". 3. On the page that opens, click on "Create group ". 4. In the "Group name " field, type in the name for the new group (for example, "Group 1"). 5. To finish, click on "Save changes " at the bottom of the page. Groups can be added in this way as needed. Adding participants to groups 1. To add students to the group, mark the name of the group you created, which appears in the left table, by clicking on it. 2. Under the right table, click on "Add/remove users " 3. The names of the course participants will appear in the right block. Click on the names of the students you want to add to the group you created. 4. To complete the operation of adding them to the group, click on "Add ". New: To the right side of the display, you can see which groups the user is already a member before adding him to the intended group. 5. The names of the added participants will appear in the left table. To leave the page, click on "Back to groups " Creating a Grouping (collection of groups) A Grouping is a collection of several groups within a course. This collection allows tasks to be assigned to one or more groups in the course, so that students can work together on the same task. For example , in order to create an assignment that will be submitted by groups, you must create a "grouping " and add the groups that are allowed to submit the assignment. 1. Enter the course website. 2. Click on "More " in the in the course's top menu. Then, click on "Groups ". 3. On the page that opens, in the dropdown menu, select the option "Groupings ". 4. In "Grouping name ", type in the name of the grouping. For example: "Grouping 1". 5. Click on "Save changes ". 6. On the page that opens, click on the figure icon that appears on the right. 7. In the right block, select the group(s) that you would like to add to the grouping by clicking on them and then click on "Add ". 8. The names of the added groups will appear in the left block. To leave the page, click on "Back to groupings ". You can create a "Grouping " with a single group as well. Dividing students into random groups This action allows to connect any activity on the course website (forum, assignment, test...) with a specific group of students. Such a division can be a match to several situations: One common activity for the entire course, to be carried out by separate groups. One activity designed to be performed by only one group (out of all the participants). 1. Enter the course website and click on "More " in the top menu and then on "Groups ". 2. On the page that opens, click on the "Auto-create groups " 3. On the page that opens, in the "Naming scheme " field write a group name followed by a sign: # or @. This way, each group will receive the group name and a different number (#) or letter (@). For example, if you type in: "group #", the names of the groups will appear as follows: "group 1", "group 2", and so on. Alternatively, if you type in: "group @", each group will receive the letter representing the group, for example: "group A", "group B", and so on. Random groups based on the number of groups Random groups based on the number of groups 1. In "Auto create based on ", select the option "Number of groups ". 2. In the field " Group/member count ", type in the desired number of groups. 3. In "Select members with role ", choose "Student ". 4. In "Allocate members " choose "Randomly ". 5. In the section "Grouping ", in the field "Grouping of auto-created groups ", select the option "New grouping " from the dropdown menu. 6. In the field "Grouping name ", type in the new grouping name, for example "Assignment 1 ". 7. To finish, click on "Submit " at the bottom of the page. 8. In the page that opens, you can see the randomly created groups. In parentheses - the number of students in each group. Random groups based on the number of participants in the group Random groups based on the number of participants in the group 1. In "Auto create based on ", select the option "Members per group ". 2. in the field "Group/member count ", type in the number of students that will be in each group. 3. In "Select members with role ", choose "Student ". 4. In "Allocate members " choose "Randomly ". 5. In the section "Grouping ", in the field "Grouping of auto-created groups ", select the option "New grouping " from the dropdown menu. 6. In the field "Grouping name ", type the grouping name, for example "Assignment 1 ". 7. Click on "Submit " at the bottom of the page 8. In the page that opens, you can see the randomly created groups. In parentheses - the number of students in each group. Upload groups from Excel to course website The course staff can create new groups on the course website by uploading all the groups at once, from an Excel file. After uploading the groups to the course website, extended time can be set for each group as needed. Preparing an Excel file with a list of students and groups Preparing an Excel file with a list of students and groups 1. Create a new Excel file. 2. Create a column of ID numbers titled "idnumber " (type in lowercase letters). You can use the downloaded list of students as a basis. Click here for the guide to download a list of students. 3. Create a column of the names of the groups titled "group " (type in the first line in lowercase letters). 4. Make sure that each line shows an ID number as well as a group name. 5. The columns must be copied from Excel. This can be done by selecting all the cells in both columns and copying them (Ctrl+C). Uploading the Excel file to the course website Uploading the Excel file to the course website 1. Enter the course website. 2. Click on "More " in the main toolbar of the course. Choose "Groups " in the menu that will open. 3. On the screen that opens, click on "Enrolling participants - Paste from spreadsheet ". 4. On the next screen paste (Ctrl+V) the columns in the Data box 5. In order to create the groups, click on "Enrolling participants to groups " 6. To finish, click on "Continue ". In the left box you can see all groups in the course In the right box you can see a list of students in the selected group If the group in the Excel file already existed on the course website, the students will be added to the existing group. If the group did not exist - a new group will be created and the students listed in the Excel file will be added to it. Other guides related to groups Group submissions Group choice activity (students choose their groups) Send a message to only one group Allow extended time in an assignment or quiz to a group Restrict access of a topic to students in a specific group Restrict access of an activity to students in a specific group