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The lecturer and course teaching staff can allow access for other users in Moodle, for example adding teaching assistants, students, guests and users who do not have a university account. Participants Management The Teacher and Course Editor roles can allow access to the course for other users. What's in this tutorial: Add Teaching Assistants Add other users to the course (students, guests...) Download the list of participants in the course to an Excel file Provide viewing access to users who do not have a University user account Adding Teaching Assistants 1. On the course website, click on the “More ” button in the course's top menu. Then, click on "Add teaching assistant ". 2. Search for the Teaching Assistant you want to add to the course in the right search field (we recommend searching by university email or ID number). 3. Select the Teaching Assistant’s name in the right field (the selection will appear in blue) then click on the "Add " button. 4. Now the teaching assistant appears in the "users registered on the course site " list. To limit the period of association for a role in the course, select the "Limited " option under “enrolment duration ” and determine a starting time in the drop-down menu “Starting from ”. Adding other users 1. On the course website, click on the “More ” button in the course's top menu. Then, click on "Add a new user ". 2. Choose the appropriate role in the “Assign role” field. 3. Search for the user you want to add to the course in the right search field (we recommend searching by university email or ID number). 4. Select the user's name in the right field (the selection will appear in blue) then click on the "Add " button. 5. Now the user appears in the "users registered on the course site " list. To limit the period of association for a role in the course, select the "Limited " option under “enrolment duration ” and determine a starting time in the drop-down menu “Starting from ”. Downloading the list of participants to an Excel file This tutorial will explain how to download a list of course participants which includes names and email addresses, as well as a list of course participants which also includes ID numbers. How to download the list of students in the course? 1. On the course website, click on "Participants " in the course top menu. 2. Open the drop-down menu at the bottom of the page named "Export course students ". 3. Choose "Microsoft Excel (.xlsx) ", then click "Download ". How to download the list of students in the course with ID numbers? 1. On the course website, click on "Grades " in the course top menu. 2. On the Grades page, open the drop-down menu "Grader Report " and scroll down, then choose: "Export ". 3. On the export page, click on the "Export as " drop-down menu and scroll down, then choose "Excel spreadsheet ". 4. On the "Export to Excel spreadsheet " part of the screen, in the “Grade items to be included ” section click on "Select all/none ". All items will be unchecked. 5. Click on the "Download " button. The Excel file that will be produced will include: the names of the students in the course their email addresses their ID numbers Providing viewing access to users who do not have a University user account The course can be made available to guests without a university username using a password preselected by the Teacher and submitted by them. This process can only be done by the Teacher . The course will be available to guests for viewing only. Only students can participate in the course activities (such as Quizzes, Forums, Tasks and Course Recordings). How to allow guests (without a university username) to enter the course website? The content of the website must be checked for violations o f the copyright law (see the document in Hebrew "Principles of action for the use of works for teaching purposes ") Download and print a statement that the content of the website does not infringe copyright. Click here to download the declaration: "Declaration of guest access to the course website" (In Hebrew) The course Teacher must fill in the declaration with all the required information, including a code for guest access. The declaration must be signed manually, and a scanned copy must be sent to virtualt@tauex.tau.ac.il . Only course Teachers can request Guest Access.

You can edit and format your course website in Moodle: add activities and resources, add or remove topics, change sections titles, move items from one section to another, edit sections and activities, add images to the course homepage. Editing the Course Homepage To edit the course website, click on the "Edit mode " button located at the top right corner of the screen. When the slide button is blue, the "Edit mode" is on. When the " Edit mode " is on, three-dot buttons appear. These buttons allow editing topics or items. Some of the item types: forum, file, quiz, assignment, and more. What's in this tutorial: Adding an activity or resource Adding or deleting a topic Renaming a topic or item Moving an item or section Editing topics Editing items Adding images to the course homepage Adding an activity or resource 1. Enable " Edit mode " on the upper right corner of the page. 2. Select a topic, click on then select "Activity or resource ". 3. Select the item you want to add in the "Activity or resource " pop up. Click on the for more information. Adding or deleting a topic 1. Enable "Edit mode " on the upper right corner of the page. 2. The "Add section " button appears at the bottom of the page, after the last topic: 3. Within each section there can be a subsection. Click on then select "Subsection ". The topic and subsection will appear like this: 4. To delete a topic or a subsection, click on on the right, and select "Delete ". Renaming a Topic or Item 1. Enable edit mode on the upper right corner of the page. 2. Click the pencil icon ( ) next to the section or item to rename it. Then, type or paste the new name, and press Enter to finish. Moving a Topic or Item Option A – Dragging 1. Enable " Edit mode " on the upper right corner of the page. Drag the resource or topic and place it between other topics by clicking on it when the moving icon ( ) appears. Note: If the different topics are untitled, their corresponding number (Topic 1, Topic 2..) will automatically change based on its order. Dragging sections: Dragging items: You can also move them by dragging the desired topic or item in the course index (on the left of the page): Option B - Clicking on the Edit button 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on the button in the subject line, on the right side, and click on "Move ". 3. Click on the placement you want your item or section to be in. Editing Topics 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on in the subject line, on the right side. 3. Clicking on next to the section opens a menu of options that include: – this will display the content of the section: – this will redirect to a page to edit the name, summary, and access to the section. – this will highlight the section on the course homepage and index. This option can be used to refer the students to an important section or the week’s lesson, for example. On the homepage: In the course index: – this will change the visibility of the section in the student’s interface. Clicking on "hide section " allows you to hide an entire topic. When a topic is hidden, students cannot see the topic and the contents included in it. To make it visible to students, either: 1. Click on and select "Show " Or: 2. Click on "Hidden from Students " and then "Show on course page " – this will erase the section. The items in the section are moved to the recycled bin. – this will generate a direct URL link to the topic and all its content. Editing Items 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on in the item line, on the right side. 3. Most of the settings are the same as for Topics, except for: – this move the indentation of the the item to the right. – this changes the availability status for students, including: Students will be able to see this item on the course website Students will not be able to see this item on the course website Students will be able to see this item on the course website but only through other resources, such as Learning Map , or through a link Adding images to the course homepage 1. Enable " Edit mode " on the upper right corner of the page. 2. Drag the picture from the folder on your computer. 3. Choose the option you prefer in the pop up window that appears and click "Upload ": Add media to the course page – the image will appear on the course page. Create file resource – the image will appear as a link file on the course page. This is how the picture will appear on your course homepage, by selecting "Add media to the course page ":

A guide for actions and functions available to instructors during and after a lesson or meeting on Zoom, including how to start a meeting, how to manage the toolbar, using Spotlight for Everyone, checking that the lesson is being recorded, displaying a high-resolution video, as well as accessing the attendance report on Moddle and downloading the recording to the computer. Before Meeting During & After Meeting Teaching Tools Audio & Visual Support During & After Meetings This guide includes: During the Meeting Starting a meeting Managing a meeting Spotlight for Everyone setting Checking recording Sharing a video After the Meeting Accessing the meeting attendance report Downloading a recording to a computer Starting a meeting 1. Enter the Zoom activity on the relevant course site in Moodle . 2. Click on Start next to the relevant meeting Managing a meeting At the beginning of the meeting, it is recommended to check the following actions: The meeting is recorded in the cloud (for instructions on recording a meeting, click here ) The camera is on (pressing the Video button) The Chat window and the Participants window appear on the screen Going over the Host tools options according to the needs of the lesson Decide whether the recording will include a video of the speaker only, and if so set Spotlight for Everyone . 1 2 3 4 5 1 Participants Clicking on the "Participants " button allows you to see the number of participants in the meeting. The number that appears in brackets represents the number of participants (including the host) You can control the permissions granted to each participant individually General permissions can be controlled 1. Participants 2. Chat 2 Chat Clicking on the "Chat " button allows you to correspond with all participants in the meeting and also with individual participants individually. In the chat you can send text, icons (Emoji) and files. Note: It is possible to block the sending of messages or limit the sending of messages for the host and co-host only 3. Share Screen 3 Share Screen More about Screen Sharing Clicking "Share Screen " allows you to share your computer screen (or certain windows). You can share a single window or the entire screen. After selecting the desired option, click on the Share button Choose how the speaker will be seen while sharing the screen Share the sound played on the computer Share a video from the computer If you use two screens , you can select the option to share both screens and then you will be able to switch between them while sharing the screen. For this purpose choose: Hold Ctrl on your keyboard to select the screen in the top row 4. Record 4 Record Clicking the Record button will start the recording of the session. To make sure the meeting is being recorded, you can see that the Record button has changed to Pause/Stop Recording . Also, a recording icon appears in the upper left corner of the session. All recordings are automatically saved in the Zoom cloud of the user account (unless otherwise defined) and go to Panopto automatically. Setting the recordings to be saved on the computer: Go to https://zoom.us/ Sign in to your Zoom account Click on My Account Click on Settings on the left-hand menu Go to the Recording tab in the top menu and scroll down to the "Automatic recording " field Select "Record to Computer " 5. Security Participants can change username in the meeting Creates a waiting room Participants can share a screen Participants can activate cameras 5 Participants can share Whiteboards Participants can use apps from Zoom Marketplace Participants can record meeting to their computer Participants can request the meeting will be recorded to the cloud Security Locks the meeting so that additional participants cannot enter the class Hides the profile pictures of the users Participants can correspond in chat Participants can turn on microphones Participants can share Notes Participants can set a time for the meeting Participants can request the meeting will be recorded to their computer Participants can share Docs Participants will not be able to : turn on cameras and microphones, write in the chat, share the screen and draw on the screen) Spotlight for Everyone setting Zoom will only record the speaker/presenter by choosing Spotlight for everyone. This is only possible if the speaker's camera is turned on, and at least 3 participants have joined the session. Note: To record this way, you must ensure that in the session's settings, only "Active Speaker" is selected and not "View Gallery". Go to the Zoom website Click "Settings " on the left-hand menu Click "Recording " from the upper menu Scroll down an enable "Cloud recording " Uncheck "Gallery View " Recording the session without the participants' video 1. Enter the Zoom session 2. Click on "Video " in the tool bar to turn on the camera 3. Click on the 3 dots in the corner of your personal window. 4. Click on "Spotlight for everyone ". Only when there are 3 or more participants can the Spotlight for Everyone be enabled in the Zoom session. Checking the recording of meeting during the meeting 1. Enter the Zoom meeting 2. There are three ways to make sure the meeting is recorded: A. The recording icon should appear on the upper left side of the screen. If it does not appear, the meeting is not being recorded. B. In the toolbar at the bottom of the screen, if the "Pause/Stop Recording " button is visible, the meeting is being recorded. C. If the "Record " button appears instead of the Pause/Stop Recording button, the session is not recorded. Press the button to start recording. If the following option appear, choose "Record to the Cloud ". Sharing high quality video sharing from the computer With this option, video files can be opened from Zoom's built-in video player and shared, without other participants seeing the playback controls. Sharing the video in this way will improve the quality of the viewing experience of the participants. *This button is available for use starting from version 5.4.3 How to share video files in a Zoom meeting? 1. Make sure that the university Zoom account is connected in the Zoom application on the computer - click here for a reminder on how to connect to the application. 2. Update the Zoom software to a version that is at least above 5.4.3 - click here for a reminder on how to update a version. 3. Enter the Zoom meeting 4. Click on the "Share " button on the toolbar 5. Click on "Advanced ” 6. In the next screen, click on " Video file " 7. If you share a video file, make sure that both sections are checked: "Share sound " and "Optimize for video clip " and to finish click on "Share ". To share a sound file, remove the tick from the section: "Optimize for video clip " 8. In the pop-up window, choose from your computer the video you want to share or write the name of the video you were looking for. 9. If you have chosen to optimize the video, a message will pop up in the upper right corner informing you that the video images of the participants have been minimized in order to display the video in full screen mode, for optimal viewing. 10. After sharing the screen, if you wish to change the settings of the video or stop sharing it, you can do so from the My video file located at the top of the screen, by clicking on the 3 dots. 11. You may be asked to install a plugin for sharing video files. Confirm the Zoom request and it will be done automatically. If prompted to install, you may need to click "Share Screen " again after the plugin is installed. Accessing the meeting attendance report It is possible to get a report of the participants who attended the course Zoom meeting from the Zoom on the Moodle course website or from your account page in the Zoom website. You can also download the list to an Excel file. The list contains the following information: the names of the participants, join times, leave times and length of stay during the meeting. If a participant has entered and exited several times, he will appear several times in the list. 1. Enter the Zoom resource on the Moodle course website 2. In the next page, click on the tab "Previous Meetings ". 3. Select the meeting for which you would like to receive the list of participants and click Report . 4. In the window that opens, you can see the names of the meeting participants, their email addresses, their entry and exit times, and the duration of their stay in the meeting. You can also export the report to a CSV file. The report contains the names of the participants, but sometimes we see duplicate names. This happens because ZOOM records every login, so if a participant logs in, logs out, and logs back in, we'll see their name multiple times. Downloading a recording to a computer Zoom sessions that are saved on the cloud are backed up within hours to the Panopto video server. Two weeks after the date of the session, the recordings will be deleted from the Zoom cloud and will no longer be available. In order for students to access the recordings from the course website, they must be made available. Click here for instructions . This guide explains how to save recordings from the Zoom cloud and not Panopto. 1. Access the Zoom website 2. Click on "Sign in" or "My Account" to log in with your personal university account. 3. Click on "Recordings". 4. This page displays a list of all recordings that are saved on the cloud (up to two weeks from the day of recording). 5. Click on the title of your intended lecture (for example, "My Meeting "). You can identify the date of recording through the column "Start Time ". If the recording is still being processed, a notice "Processing Recording " will be displayed. 6. To download the recording to your personal computer, click on "Download ".

How to create a discussion group among the students using a forum? How to send messages to students using the lecturer's messages? How to conduct a chat in Moodle? How to use the communication activities in Moodle? Communication Tools What's on this tutorial: Forum Activity Building a forum Starting a discussion Commenting on a discussion Lecturer Messages Sending messages to all students Sending messages to specific groups Forum NG Activity (private forum) Building a forum Using the forum Forum Forum is an asynchronous activity where one can conduct a discussion on a specific topic in the course. Examples of forum use: "Virtual Reception Hours", "Q&A forum" and more. In the forum, all participants can see the messages of all participants and respond to each other, unless “visible groups ” or “separate groups ” have been defined in the settings. Forums can be used for collaborative learning , class dialogue , peer evaluation and discussion . Building a forum Building a forum 2. Select a topic, click on then select "Activity or resource ". 1. Turn on Edit mode 3. Choose “Forum ” 4. Write the “Forum name ”. 5. In the “Description ” field, it is possible to type in instructions for the activity, or an introduction to the topic at hand. 6. Choose Forum type “standard forum for general use ” (default) - where all participants can see all messages, write, and respond to each other. For explanations on additional forum types, click on the question mark icon in the "forum type " definition. 7. In the "Subscription and tracking " section, choose the way the students subscribe to the forum. That is, if the students will receive the forum messages also to their email automatically. 8. To finish, click on “Save and display ”. Starting a discussion Starting a discussion 1. Click on the “ Add discussion topic ” button to start the discussion. 2. Write the forum title in the “Subject ” section. 3. The content of the question/answer must be written in the “Message ” section. 4. If you mark the option “send forum post notifications with no editing-time delay ”, an email will be sent immediately after the message is created in the forum, instead of the default which is a delay of five minutes for editing. 5. To finish, click “post to forum ”. If you didn't mark the “ send forum post notifications with no editing-time delay ”, you will have five minutes to edit the message after posting it. To edit it, first click on the message in the discussion list. Next, click on the "Edit " button under the text to open the text editor. Commenting on a discussion Commenting on a discussion 1. Click on the discussion title under the “Discussion ” section in the table. 2. To reply to a discussion, click on "Reply ". After writing your comment, click on "Post to forum " to finish. 3. Your comment will show on the bottom of the discussion thread, under the post you replied to. Guests on the course can only view the content of the discussion, without the possibility of commenting. Lecturer Messages All messages sent from the "Lecturer Messages " are automatically sent to the students' emails and appear on the course website and the students' home page. The messages that are sent help in keeping in touch with the students regarding teaching and learning in the course and provide updates and instructions. The "Lecturer Messages " activity is named "Announcements " in some courses Sending messages to all students Sending messages to all students 1. Enter the course website. 2. Make sure that the course website is available for students. For a guide explaining how to make the site available, refer to this guide . 3. Click on the “Lecturer Messages ” item. 4. Click on the “Add discussion topic ” button to start the discussion. 5. Write the forum title in the “Subject ” section. 6. The content of the question/answer must be written in the “Message ” section. You can add different media options and links to the text. You can also add files by dragging them to the text editor. 7. If you mark the option “send forum post notifications with no editing-time delay ”, an email will be sent immediately after the message is created in the forum, instead of the default which is a delay of five minutes for editing. 8. To finish, click “post to forum ”. Sending messages to specific groups Sending messages to specific groups 1. Enter the "Lecturer Messages " forum, then click on " Settings " in the menu at the top of the page. 2. Enter the "Common module settings " section. In the "Group Mode " field, choose the "Separate Groups " option. 3. In the "Grouping ” field choose the "Iron Swords groups ” option, for example. 4. To save your changes, click on "Save and return to the course ”. 5. Go to the "Lecturer Messages " forum on the course website. 6. On the upper right side, select in the drop-down list to whom you would like to direct the message (all participants or a specific group). If you haven't created the groups yet, refer to the 'Creating groups ' guide. 7. Now you can click on the "Add discussion topic " button, write a message and click “Post to forum ”. Forum NG This forum enables personal communication between the lecturer and students: Only the lecturer and teaching staff can see the students' messages Each student sees only their private correspondence with the lecturer Building NGForum Building a forum 2. Select a topic, click on then select "Activity or resource ". 1. Turn on Edit mode 3. Choose “ForumNG ”. 4. In the settings: Give the forum a name Choose the type of forum (general use or for lecturer-student interaction) If applicable, add description and introduction Choose who can sign-up for email subscription updates If this option is ticked, the forum will automatically create a discussion per student 5. In the "Limit posts " section, the instructor can choose: A. A specific time for students to post and reply B. Whether or not to limit the number of discussions and replies per student C. Whether students can add new discussions A A B C 6. To finish, click "Save and display ". Using the forumNG Using the forum 1. This is what the Forum looks like from a student's perspective: 2. After students start discussions, this is what the Forum would look like from the instructor's perspective: Click on the to mark the post as "read" The buttons underneath the forums table include: All posts will be marked as "read" A breakdown of the number of discussions and replies by student A breakdown of the forum's usage by students, including: Most posts Most discussions Number of subscribers Most read discussions Most flagged posts/discussions Locks discussion, along with a message from the instructor. The discussion will not appear in the list of forums. Promotes a discussion at the top of the table 3. Click "Reply " to respond to a student's post. The conversation would then look like this:

Learn how to add files and folders to the Moodle course site. Adding Files Various types of files can be uploaded to the course website (PDF, Word, Excel, PowerPoint and more). What's in the tutorial: Adding files to the course website Creating a file folder on the course website Adding files to the course website 1. Enable "Edit mode " on the upper right corner of the page. 2. Select the relevant file(s), drag it/them from the computer folder to the designated topic on the course website, and release the mouse when "+Drop files here to add them at the bottom of this section " appears. Dragging one file: Dragging multiple files: You can add several files together, of different types (including ZIP) to the course website. 3. To change the file name, click on the " pencil " icon and then click Enter to save. Creating a folder There is an option to create a folder files that will be available to the lecturer and students. 1. Turn on Edit mode 3. Choose “Folder ” 2. Select a topic, click on then select "Activity or resource ". 4. Write the Name of the folder and add instructions or a description of the files in the "Description " field. 5. Mark "V" in "Display description on course page " so that the instruction will be displayed on the main page of the course. 6. Drag the desired files to the drag-and-drop box. An unlimited number of files can be uploaded, but a folder cannot be uploaded . Marking "V" in " Allow students to add files and edit the folder " is optional and also allows students to manage the folder: add files to it and edit files they have uploaded. 7. To finish and view the content, click on "Save and display ". 8. If the students were given the option to add files, they can enter the folder on the course website and add files by clicking the "Edit " button.

Learn how to add Text and media area (Label), page and book resource to the course site on Moodle, to add embedded content and media to your course and improve the learning experience. Content Resources In Moodle, you can add and design different types of content that are embedded directly within the course website, such as text, formulas, images, sound (audio) and videos (video) - without the need to download a separate file. The resources detailed in this guide have several advantages: Open directly on the course website so there is no need to download a separate file (e.g. Word) Convenient for students to view on a mobile device Changes can be updated directly on the page (rather than changing the files and uploading them again) Link the text to the glossary activity of the course website Add external links What's in the guide: Text and media area (Label) Page Book Tabs Display Text and media area (Label) Text and media area (Label) allows you to add text and media to the course page: Add a secondary title to the topic Add instructions and explanations on the course page Add links on the course page Add a variety of media Adding a Text and media area (Label) to the course website 1. Turn on Edit mode 3. Choose “Text and media area (Label) ” 2. Select a topic, click on then select "Activity or resource ". 4. In the Settings page, you can add and edit content using the text editor . Clicking on the displays additional buttons. Label Secondary Title Adding a secondary title A secondary title allows division into subtopics within a certain topic/section 1. Write the subtitle in the text box 2. Select the text. 3. In the toolbar that appears, select "H3 ". 4. To add the title and save, click on "Save and return to the course " at the bottom of the screen. The secondary title will appear within the subject on the course page: For additional options for adding media and text with the text editor , click here . Page The resource "Page " makes it possible to prepare an informative page that is embedded directly within the course website without the need to download a separate file. You can design the page, add text, images, sound (audio) and videos (video). A page has several advantages: Opened directly on the course website so there is no need to download a separate file (e.g. Word) Convenient for students to view on a mobile device Changes can be updated directly on the page (rather than changing the files and uploading them again) The text can be linked to the glossary of the course website You can add links 1. Turn on Edit mode 3. Choose “Page ” 2. Select a topic, click on then select "Activity or resource ". 4. Write the title of the page in the "Name " field and add a description. 5. Mark "V" in the field "Display description on course page ", so that the description will be displayed on the main page of the course. 6. Write and format the text in the "Page content" box. 7. To finish, click on "Save and return to course " at the bottom of the screen. For additional options for adding media and text with the text editor , click here . Book A book allows the creation of learning material consisting of a large number of pages containing text, images, videos and other multimedia elements, which amount to a book with chapters and sub-chapters. What's in the guide: Adding Book resource to the course website Adding and editing chapters Importing and exporting Students using the Book resource Adding book 1. Turn on Edit mode 3. Choose “Book ” 2. Select a topic, click on then select "Activity or resource ". 4. Write the title of the book in the "Name " field. You may add a description as well. 5. Mark in the field "Display description on course page ", so that the description will be displayed on the main page of the course. 6. Choose whether the chapters and sub-chapters are organized numerically, using bullets, indentation or without arrangement. None Numbers Bullets Indented 7. Check the "Custom titles " section if you want the titles not to be displayed automatically in each chapter. Custom titles - Checked Custom titles - Unchecked 8. To finish, click on "Save and display ". Adding Editing Chapters Adding chapters to Book resource 1 . Enter the Book you have created. In the window that opens, add a title to the chapter in the section "Chapter title " and "Content " to the first chapter. For additional options for adding media and text with the text editor , click here . 2. Mark if the topic is a "Subchapter ". Subchapters can only be created if there is at least one chapter . To finish, click on "Save Changes ". Editing the book chapters 1. When editing is enabled, clicking on the icons in the table of contents allows you to edit , hide or delete the chapter, as well as add additional chapters. Move chapter Edit chapter Delete chapter Show/hide chapter Add chapter 2. After adding another chapter, it is possible to navigate between the chapters of the book using the arrows. Importing Exporting Importing and exporting You can import a Word file for a chapter in a book as well as export one chapter or the entire book. 1. Create a Word file with Headings, chapters will be created in the book according to the title level. For example, "Heading 1" will be a main chapter and "Heading 2" will be a subsection. 2. To import, go to the Book and click on "Import from Word " in the management bar 3. To upload, select the file from your computer and drag it, then click on "Import " 4. To finish, click "Continue " Students Using Book Students using the Book resource Besides viewing and reading the contents of the book, the students can also print the book or specific chapters. They can move from chapter to chapter in the book either by using the table of contents in the box on the right, or by using the arrows located at the top of each chapter. Tab Display Tab Display allows the creation of a collection of content pages and their presentation as a single page divided into sections, which are essentially tabs. The advantages of a styled content page also apply to tabs. Additional benefits include: Organizing information by chapters, units, or stages Consolidating the topic into one place within the course website, without needing to download the content Adding various media resources, such as videos, links, embedded websites, images, and GIFs 1. Turn on Edit mode 3. Choose “Tab Display ” 4. In the "Name " field, enter the title of the page. 5. A description, instructions or an explanation of the tabs can be added in the "Description " field. 6. Enter the details of the first tab: Title of tab Content of tab, including: Images Videos Links Text Order of tab Embed a web page in the tab - the webpage will fill the tab New tab 2. Select a topic, click on then select "Activity or resource ". 7. When finished adding tabs, click on "Save and display ". After adding more tabs, the tab display should look like this: 8. To edit the tabs, click on "Settings ": 9. To delete a tab, empty all of the content that was added (Name, content, webpage..)

In Moodle, content can be copied from one website to another (from previous years or from the current year). The import process will copy the content and add it to the corresponding topics. Import content from another course site Content can be copied from website to website (from previous years or from the current year). The import process will copy the content and add it to the corresponding topics. The content is imported without the students' details, such as names, grades and interactions. What's in this tutorial: Import a course website Import specific items Import items using the "Sharing Cart" block Importing a course website 1. Go to the course website to which you want to import the content. 2. Click on "More " in the upper management bar of the course. In the menu that opens, click on "Import ". 3. Choose the academic year from which you want to import the course. 4. Select the course you want to import. 5. If you want to import all the content of the site, click on the "Import all course content " button. 6. Now a confirmation window will open. Click on "Continue " to begin the import (the process may take several minutes). Importing specific items 1. Go to the course website to which you want to import the content. 2. Click on "More " in the upper management bar of the course. In the menu that opens, click on "Import ". 3. Click the school year from which you want to import the course. 4. Check off the course you want to import. 5. If you want to import part of the course content, click on the button "Import only specific content ". 6. If you want the imported course settings to be transferred, select "Yes " in the "Import original course settings " field. For example: if the original course is in "grid" format, when "Yes" is checked, the import process will update the format settings from the original course to the new website. 7. Check off the items you want to transfer to the new course. To select all contents - click "Select all " To select an entire topic - check the box next to the topic title To select a single item - check the box next to the item 8. Click on the button . The import will now begin (the process may take a few minutes). Importing items using the "Sharing Cart" block "Sharing Cart" block enables duplicating items into a personal library and is an easy way to import resources and activities between courses in the same academic year. In addition, items can be collected and saved in the "Sharing Cart", and it can serve as a library of course items that are frequently used and available for duplication. The "Sharing Cart" is only available to those with editing permissions and the content uploaded to the "Sharing Cart" is only available to the user. That is, when there are several lecturers in the course, each will be shown the items they uploaded, not items of another lecturer. The activity will be copied without the content uploaded by the students. Adding "Sharing Cart" block to the course Copy items to the "Sharing Cart" Import the item to another course Arrange items in the “Sharing Cart" block Adding "Sharing Cart" block to the course 1. Enable "Edit mode" on the upper right corner of the page. 2. On the right menu, click on “Add a block” If you don't see the menu, click the arrow on the right 3. Select "Sharing Cart" 4. This is how the "Sharing Cart" block will look, in the block area on the right. Please note: The block can only be seen when “edit mode” is enabled. After the “Sharing Cart" block has been added, it will remain available to you on Moodle permanently (unless you manually remove the block) Copy items to the "Sharing Cart" 1. To copy Item: Click on the basket icon next to the item you want to copy To copy entire topic: Click on the basket icon next to the item you want to copy 2. A confirmation message will appear, click “Confirm” to continue. Please note: The process of copying an item/topic may take several minutes. During the process time, the basket icon in the sharing box moves 3. A copy of the resource/activity will be created in the sharing box. The user data will be removed, only the activity itself will be copied. Import the item to another course 1. To import items to another course, add the “Sharing Cart" block to the course you want to import to. 2. In the target course, click on the "Copy to course" icon next to the relevant item. 3. A “Copying this shares item:..” will appear at the top of the course page 4. Dotted boxes will appear at the bottom of each topic. Choose the location where you want to place the item, click on the arrow in the center of the dotted box and the item will be copied there directly. Please note: The process of copying an item/topic may take several minutes. During the process time, the basket icon in topic box moves. Arrange items in the “Sharing Cart" block Arranging and organizing items options: Delete: click the “Delete” icon (trash icon) next to the item you want to delete. Note, deleting item from the block dose not delete or change items in the courses. Arrange items order: click the “Move” icon (vertical arrow icon) to arrange items order Create folders: click on the “Move to folder” (right arrow icon), in the in the text box write the name of the folder and click Enter to finish or the “no entry” icon to cancel. By clicking on the “move to folder” icon in another resource, you can choose to move to an existing folder or create another new folder.

The Database activity is a collaborative task, promoting the creation and display of a shared database between the instructor and students. Once the instructor creates the database, students can view entries uploaded by others and upload their own data. They can also write comments on items added to the database—either their own or those of other students. Database The Database activity is a collaborative task, promoting the creation and display of a shared database between the instructor and students. Once the instructor creates the database, students can view entries uploaded by others and upload their own data. They can also write comments on items added to the database—either their own or those of other students. Pedagogical Uses Collaborative Knowledge Base Students upload and view content in the shared knowledge base. Typical content includes articles, images, and links to websites relevant to the course. Process-Based Learning Evaluation The instructor creates multiple databases, according to learning areas or stages. Feedback is provided for each stage separately, including the final stage. Portfolio Students present their work and include a description for each item. Peer Assessment Students upload content to the database and receive feedback from other students and the instructor. Evaluation is done through feedback in the comment section. What's in this guide: Creating a database Defining and adding fields to the database Adding an item to the database Students' use of the database Creating a Database activity 1. Turn on Edit mode 2. Choose a topic, click on and choose “Activity or resource ” 3. Choose “Database ” 4. In the "Name " field, assign the database a name. 5. In the “Description " field, add n relevant remarks or instructions for using the database. 6. In the "Entries " section, you can define settings for the entries added to the databass. If marked "No", students can only see their own entries. Instructor must approve every entry. The number of entries a student must add before viewing other students' entries. The maximum number of entries per student in this database. 7. In the "Availability " section, the instructor can set a specific length of time for students to add their entries, as well as make the database "Read-only ". Students can add entries to the database Students can browse the database { { 7. In the "Ratings " section, the instructor chooses who can rate and how the rating will affect the grading for this activity. To give permission for students to rate entries, the activity must first be saved. If the ratings do factor into this activity's grade, the instructor can choose the type of aggregation: The mean of all ratings The highest rating becomes the final grade All ratings are added together The activity will not appear in the gradebook The number of rated items is the final grade. The smallest rating becomes the final grade 7. In the "Completion conditions " section, it is possible to assign a specific number of entries to be added for the activity to be considered as completed. 8. To finish, click on the "Save and return to course " button at the bottom of the page. Defining and adding fields 1. To add fields to the database, click on "Create a field ". Checkboxes to select Enter a geographic location using latitude and longitude Enter a date Checkboxes for the student to select Enter any number Enter simple unformatted text Text entered in the options area, presented as a drop-down list to choose from Upload and display an image file A question with opposing buttons (Yes/No) Enter a long piece of text using the text editor Enter a URL address 2. For example, use "Short text " for the title: Field name = "Research Proposal". Field description = "Proposals for the final projects" Required field = Choose whether students must enter information 3. Click on "Save " on the bottom right corner. 4. This is what the field looks like from a student's perspective: Name of field Description appears when hovering over the textbox 5. After saving, on the "Manage fields " page, fields can be added, edited, deleted, and sorted. Adding entries to the database Entries are templates created by the instructor, within which students (and the instructor) can add data. The item includes all the fields the instructor defined in the database. It is recommended to create a sample item to demonstrate to students what is expected in the submission for the activity you created. 1. On the main page of the database, click on "Add entry ". 2. Fill in the fields defined in the previous step. In this example, new fields were added - "Description " and "File ": 3. This is what the entry form looks like from a student's perspective: Description of research File upload Name of research 4. Click "Save ". Using the database as a student In addition to adding entries, students can rate and comment on other entries. 1. When entering the database, each entry would look like this: Click on and select "Show more ". 2. Students can now view the entry and comment on it.

A Dialog Card activity in H5P integrated into Moodle allows the teacher to create a set of interactive cards that display information on both sides of the card. Dialogue Cards in H5P In Moodle, you can create Dialogue cards with the H5P Interactive content activity. A Dialog card activity allows the teacher to create a set of interactive cards that display different information on each sides of the card. This activity can be integrated into learning activities that include questions and answers, a list of concepts and their interpretations or meaning, a problem and a solution, and more. What’s in this tutorial: Set up the Dialog cards using the H5P activity Add the cards in the activity Please note: When using Hebrew and English together in the content of the questions, there may be disruptions in the alignment of the text. In this case it is recommended to save the question as an image and upload it to the desired interaction. Setting up Dialog cards using the H5P activity 1. Turn on Edit mode 2. Choose a topic, click on and choose “Activity or resource ” 3. Choose “Interactive Content ”. 4. In the window that opens, in the scroll box in the "Editor " section, select "Dialog Cards ". 5. Type in the name of your activity in "Title ". If you want a heading to be displayed inside the activity, you can add it to "Heading ". 6. Set the card display mode . Normal mode - Students can go through the cards using the arrows only once. Repetition mode - Students will be able to view the cards again and again. 7. Write a description for the activity. Adding cards in the activity 1. In the Dialogs section, define the first card. Define a question or hint that will appear at the top of the card. 2. Define an answer that will be displayed after the card is turned over, i.e. on the other side of the card. 3. It is recommended to add a media such as an image or an audio file. Click +Add to add an image. Press + to add sound files. 4. You can even add advice or a hint that will encourage the students to think. Tips that will appear at the top of the card. Tips that will appear after revealing the answer. 5. Click on the +Add Dialog to add another card. 6. To save, click on "save changes " and display them. The activity will then open in view mode.

This activity enables the course staff to carry out appeals for exams that took place face-to-face in X’s pages in their Moodle course page. Appeals This activity enables to carry out appeals for exams that took place face-to-face with X’s pages. Each student sees their X page and can add appeals (one appeal per question). In multiple lecturers’ courses, each lecturer will check their own questions. At the end of the appeal process, all the questions that need to be updated will be summarized in one report. What's in this tutorial: Create appeal item Manage the appeal process Respond to appeals as a lecturer Make the appeal results available to students Creating an appeal item Create appeal item and appeal settings: including deadlines, assigning questions to faculty, uploading files to students. Note: A separate appeals item should be opened for each test date. Open appeals item + settings Upload exam files for students Assign roles Questions allocation Open and set appeals item Open and set appeals item 1. Turn on Edit mode 2. Choose a topic, click on and choose “Activity or resource ” 3. Choose “Appeals ”. 4. In the "General" section, fill in the exam details: "Appeal name": It is recommended to add the Moed of the exam (Moed A/Moed B) to the name of the appeal, for example "Appeal Moed A" "Moed": (Moed A/Moed B/Special) "Exam date": the date on which the exam itself took place "Number of questions" “Maximum number of answers” defining the maximum number of answers. For example: If in the whole exam there are 4 answers for each question -type in 4 if the whole exam has 4 answers to a question and one question has 5 answers - type in 5 5. If there are no class appeals, go to next section. If there are "Class appeals" (appeals submitted by class representatives): Click on "Class appeals" and mark the field "class appeals exists" field. Set the open and close dates for the submission option to the class representatives. Set the open and close dates for the appeals review option to the teaching staff. You can choose whether to send reminders 6. “Availability” – set the appeal dates for students Set the open and close dates for the submission option to the students Set the open and close dates for the appeals review option to the teaching staff You can choose whether to send reminders 7. Click on "Save and display" Upload exam files Upload exam files for students Go to the "Student files" tab and upload the exam files: questionnaire; master; scanned X’s pages of the students. At the bottom of the page there is a link to view the distribution of the X’s pages by students. Please note: the X’s pages should be uploaded in a Zip file, the name of each file - the student's ID number. Assign roles Assign roles In this section, you should set the appeal roles: Head of the appeal: Responsible for the appeal process in the course 1. Has access to all pages of the appeal, including the summary reports pages 2. Receives all the reminder emails (both students and teaching staff), for the purpose of monitoring. In charge of exams: Updates grades for students in the various systems. For example, if the exam is calculated in the system X - the user who updates the questions in this system should be registered here. This role enables access to the "Update report" (a report showing all appeals received and the action to be taken) Class representatives: If there is a class appeal, it is necessary to set who the representatives of the class that will be able to submit appeals on behalf of the class. Note: At the bottom of the screen, you can see the list of roles already set including option to delete. Questions allocation Questions allocation If there is more than one lecturer in the course, the questions can be assigned to each lecturer. If there is one lecturer reviewing the appeals, this step can be skipped. To allocate: Go to the "Allocate questions to lecturers" tab Mark the questions To select several questions at once, at the top of the page, in "Mark questions" mark from question to question and click on "Select questions” In the field "Allocate the selected questions to lecturer" select the lecturer "Save changes" Managing the appeal process 1. “Appeals status management” This page enables monitoring the status of the appeal – in which stage you are, and which stages are left. Click on "More" on the upper menu and then on "Appeals status management" . On this page you will see the details of the stages of the appeal. The stage marked in yellow is the stage the appeal is in. 2. "Appeal Report" This report summarizes all the appeal data and the reviews. Click on "More" on the upper menu and then on "Appeal report" The report can be downloaded to Excel. The report is available for the "Head of the appeal" 3. "Update report": This report summarizing all the appeals accepted Click on "More" on the upper menu and then on "Update report" : This report includes: Question number The name of the reviewing lecturer The lecturer's instructions for the questions The report can be downloaded to Excel, and you can also send notification email from this page to those designated “In charge of exams”. Reviewing and responding to appeals as a lecturer When the appeals are in the stage of the teaching staff review, to review the appeals: Enter the appeal item. The list of questions will be displayed, for each question it will be marked how many appeals submitted and how many have already been reviewed To check a question, click on the question number 4. On the next screen you will see a list of the appeals for this question. Clicking on the appeal number will lead to the appeal review page. 5. On the appeal review page, you can see the details of the student's appeal and enter the details of your decision. 6. To finish, click on "Save changes " and go to the next question/appeal Making the appeal results available to students If there is class appeal, the results of appeals can be made available at any stage. On the "Appeals status management" page at the bottom of the page, mark the "Publishing the results of the class appeals to students" field and “Save changes” Each student will see the results of all accepted appeals. Class representatives will see the full results (including dismissed appeals). Make the students appeal results available: On the "Appeals Status Management" page, at the bottom of the page, mark the "The appeal process has ended - the results of the appeals are available to students" field and “Save changes” You can send notification email from this page to students Each student will see the results of all accepted appeals, as well as the full results of his/her appeal (including rejected appeals).

The students entitled to academic adjustments due to the Iron Swords War are updated in the University's systems. These groups are present on the course sites in Moodle and activities can be defined according to these groups on the site. The groups in Moodle are automatically updated every morning according to the registration in the University system. Iron Swords groups The students entitled to academic adjustments due to the Iron Swords War are updated in the University's systems. These groups are present on the course sites in Moodle and activities can be defined according to these groups on the site. The groups in Moodle are automatically updated every morning according to the registration in the University system. What's in this tutorial: group participants message group time extension group restrict access topic restrict access resource See the groups' participants Send a message to only one group Allow extended time in an assignment or quiz to a group Restrict access of a topic to students in a specific group Restrict access of an activity to students in a specific group group participants See groups' participants On each course site, in the first topic on the site, a link called "Iron Swords groups " was added, leading directly to the updated list of groups on the site. When entering the link, the three groups and the students registered to them will be displayed. To download the list of participants: 1. Scroll to the bottom of the page 2. On " Export users as " select "Microsoft Excel (.xlsx) ". 3. Click on "Download ". In addition, in the "Participants " page, it is possible to filter by groups: 1. Click on "Participants " in the course menu. 2. In the “Match ” field, select "Groups ". 3. Select the group or groups you want to filter by. 4. Click on "Apply filters " message group Send messages to a specific group 1. Enter the "Lecturer Messages " forum, then click on " Settings " in the menu at the top of the page. 2. Enter the "Common module settings " section. In the "Group Mode " field, choose the "Separate Groups " option. 3. In the "Grouping ” field choose the "Iron Swords groups ” option, for example. 4. To save your changes, click on "Save and return to the course ”. 5. Go to the "Lecturer Messages " forum on the course website. 6. On the upper right side, select the drop-down list to whom you would like to direct the message to (all participants or a specific group). 7. Click on the "Add discussion topic " button, write a message and click on “Post to forum ”. time extension group Allow extended time in an assignment or quiz to a group In Assignment and Quiz activities, extended time can be allowed for specific groups of students. 1. Enter the quiz or assignment activity on the course website. 2. In the activity top menu, click on "More ". In the menu that opens, click on "Overrides ". 3. In the page that opens, click on the "User overrides " dropdown menu and select "Group overrides ". To finish, click on "Add group override ". 4. In the "Override group " field, select the group to which you would like to give a time extension. 5. In the "Open the quiz ", "Close the quiz " and "Time limit " sections, the times defined in the quiz settings for all students will appear. Define the Quiz closing time according to the desired extended time: The original end time + the defined time increment 6. In the "Attempts allowed " section it is advisable not to change it. If the group submitted the test and needs an additional answer (timeout/late start, etc.), the whole group can be granted another attempt. 7. To finish, click "Save ". 8. After saving, you will see the group override in the quiz main page. 9. By clicking on the group override in the brackets, a new page opens. It shows the extended time granted to the group. It is recommended to make sure that the time set corresponds to the need. Overrides must be set for each group separately restrict access topic Restrict access of a topic to students in a specific group In each topic, access restrictions can be defined only for a group or grouping, so that any content on this topic will be available only to the group(s) participants. 1. Enable " Edit mode " on the upper right corner of the page. 2. Click on the three-dot button in the topic line, on the right side. Then, click on "Edit topic ". 3. On the next page, click on "Restrict access " on the bottom of the page. Then, click on the button "Add restriction ". 4 . In the panel that opens, choose the restriction: "Group " or "Grouping ". 5. In the page that opens, select the group that will have access to the topic. The members of the group you choose will be the only ones who can see the topic content. The "Add restriction " button adds a new restriction each time. Therefore, after each restriction is added, click "Save changes " at the bottom of the page. 6. Clicking on the "eye " icon next to the restriction hides the topic from the other students on the course website. If the eye is open, all the students will be able to see the topic and the restrictions. The point of view of other students: The topic is displayed on the course website with the restriction. The topic is not displayed to other students. restrict access resource Restrict access of an activity to students in a specific group In each activity or resource, access restrictions can be defined only for a group or a grouping, so that this item will be available only to these students. 1. Enter the activity in which you would like to set an access restriction (the instructions refer to "Assignment " but are also suitable for resources, quizzes, and every other content). 2. Click on "Settings " in the activity top menu. 3. Scroll down to the "Restrict access " section. Click to open it, then click on the button "Add restriction ". 4 . In the panel that opens, choose the restriction: "Group " or "Grouping ". 5. In the page that opens, select the group that will have access to the activity. The members of the group you choose will be the only ones who can see the content or take part of the activity. The "Add restriction " button adds a new restriction each time. Therefore, after each restriction is added, click "Save changes " at the bottom of the page. 6. Clicking on the "eye " icon next to the restriction hides the activity from the other students on the course website. If the eye is open, all the students will be able to see the activity and the restriction. The point of view of other students: The activity is displayed on the course website with the restriction. The activity is not displayed to other students.

How to use different tools on Zoom to facilitate interactive and engaging teaching, including Zoom Whiteboards, Zoom Polls, Quizzes and Surveys, Breakout Rooms, screen sharing, Zoom Docs and Zoom Clips. Before Meeting During & After Meeting Teaching Tools Audio & Visual Support Teaching Tools in This guide includes: Whiteboards Polls, Quizzes & Surveys Polls Quizzes Surveys Breakout Rooms Screen Sharing PowerPoint Presentation as Background Docs Clips Whiteboards Whiteboards Zoom Whiteboards are interactive and collaborative tools that can be created before and during Zoom sessions. Its features focus on innovation and organization, and includes the use of shapes, charts, stick notes, mind-maps and cards. Whiteboards can be used for visual brainstorming , note-taking , project organization and collaborative works , as well as visual instruction & explanation of concepts. How to use Whiteboards? 1. Access the Zoom website. Ensure that in Settings > In Meeting (Basic) , the option of sharing the Whiteboard (Classic) is turned on 2. The Whiteboards are accessible through the left-hand menu and upper toolbar on the Zoom website. 3. Click on the tab "Whiteboards ". In the window that opens, locate a relevant pre-made template, or create a new one. 4. In addition to writing on the Whiteboard, there are various options for content editing: The left-hand toolbar: Select an object Draw / write Add text boxes Add sticky notes Add frames Add shapes Add lines Add equations Add comments Select templates More tools Upper toolbar: Clicking on ("More tools ") enables you to use a laser pointer, timer, voting system, and more Clicking on "Share " enables you to choose with whom to share your board 5. Your created Whiteboards will be automatically saved. They can be accessed and modified at any time, as well as setting certain criteria according to which the boards will be displayed. Polls, Quizzes & Surveys Zoom Polls, Quizzes and Surveys allow for an interactive experience before, during, and after a Zoom session, allowing for participants to share their opinions (publicly or anonymously) or to display their understanding of concept. Polls, Quizzes & Surveys 1. Access the Zoom website . 2. Click on "Sign in" or "My Account" to log in with the personal university accout. 3. On the left-hand menu, click on "Settings" . 4. Select "Meeting" , and then "In Meeting (Basic)" . 5. Ensure that the "Meeting Polls/Quizzes" is active ( blue ). 6. On the left-hand menu, select "Surveys" . Click on "Create" , then choose whether you would like to create a survey, a quiz, or a poll. Surveys collect participants' responses through a link outside of the Zoom session, while polls and quizzes are integrated into the Zoom session. Polls Quizzes Surveys Polls Polls Polls can be used to acquire an overall insight from participants, such as opinions or preferences. Their choices can be used to divide them into Breakout Rooms for a more focused discussion . 1. Click on "Untitled Poll" to change the title of the poll. To make responses anonymous , click on 2. Click on "Untitled Question" to set the question. In addition, the icon allows you to add an image, while the icon allows you to either duplicate or delete the question. Hosts can create breakout rooms in meetings based on participant answers Upload image 3. Click on "Single choice" to change the type of poll question. To add an additional choice, select "Multiple choice" . To add even more, click on "+ Add choice" . Add an additional choice in the poll Add an additional question 4. To save the poll, click on "Save" in the upper right corner. 5. On the main Surveys page, click on the icon to share, edit, duplicate or delete the poll. 6. During the Zoom session, click on "Polls/quizzes" to launch the poll. 7. In the window that popped up, click on "Launch" . 8. Once all participants have participated in the poll, click on "End poll" . The poll can also be shared through a QR code. 9. Once the poll has ended, the results can be shared with the participants by click on "Share results" . Click on to re-launch the poll or download the results to your personal computer. 10. Click on to view the results of the poll. Quizzes Zoom quizzes can be used for gradeless in-class assessments , checking for general understanding of a newly-taught topic or revision of last class . Quizzes can also be completed either with the participants' names or anonymously 1. To switch a poll into a quiz, ensure the "Make it a quiz " option is enabled ( in blue ) at the top of the page. Click on "set answer " to choose the correct answer. 2. There are more types of questions in addition to single and multiple choices, including matching, ranking, fill in the blank, rating and text-based answers. Entering questions: Setting answers: Matching Rank order Fill in the blanks Rating scale 3. Once all the answers have been submitted, click on End poll . On the main Surveys page, click on the icon to view results. 4. Results can be shown by launch (time of quiz), by respondent (by name or anonymously), or as a general overview . Surveys Surveys can be used for projects , webinars and research that are not necessarily a part of specific lessons. 1. The survey can be modified in the the top, right-hand toolbar: Clicking on opens the various survey settings, including display, feedback messages, and languages: Clicking on opens the theme modifier, including background color and header image: 2. The survey questions can be managed on the left-hand side: Change order Delete Duplicate 3. A "Skip logic " function can be added by clicking on . This function enables users to skip either to a different question, or to the end of the survey: Choosing "Yes" will move the participant to the next question Choosing "No" will end the survey for the participant Using this function will make the question a required question, and will place it on its own page: 4. Once finished, click and a sharing window will open. 5. On the main Surveys page, click on to see the results. 5. The results page, click on to choose whether or not to show results with charts. Charts can either be shown as bars : Or, by clicking on , it can be shown as a pie chart : 6. Likewise, results can be shown as text : 7. The results can be downloaded by clicking on in the upper-right toolbar. 8. Clicking on in the upper-right toolbar will stop collecting responses: 9. The survey can be published again by clicking on in the upper-right toolbar. Breakout Rooms Zoom Breakout Rooms allow the Host / Co-Host to divide participate into working groups and gather them back together after a specific amount of time. This division can only be done through a computer (and not through a mobile phone). Properties of Breakout Rooms: 1. The maximum number of rooms is 50 2. The division can be done in three ways: Automatically (without the Host's intervention) Manually (the Host divides the participants into rooms) Self-division (the participants choose which room to join) 3. Following the division, each room includes all regular options – camera, microphone, chat, and screen sharing. 4. There are available settings for Breakout rooms, such as their timings. 5. Participants can record in the room, but only if the recording is saved on the personal computer and not in the cloud. Breakout Rooms can be used for smaller, more focused discussions in groups, including brainstorming, planning, or completing group tasks. Breakout Room button on the Zoom website Automatic division into Breakout Rooms Manual division into Breakout Rooms Division by the participants Advanced Breakout Rooms settings Host/Co-Host joining a specific room Managing Breakout Rooms Return to main room Breakout Room button on the Zoom website Breakout Room button on the Zoom website 1. Enter the Zoom website 2. Click on the "Sign in " or "My Account " to log in with the personal university account 3. Click on "Settings " 4. Click on "Meeting (Advanced) " in the left-hand menu 5. Ensure the "Breakout Room " button is active (in blue) 1. Join the Zoom session 2. Click on "Breakout Room " in the toolbar Automatic division into Breakout Rooms Automatic division into Breakout Rooms The participants will be randomly divided into Breakout Rooms 1. Click on the "Assign automatically " option 2. Set the number of rooms you would like to open It is possible to see how many participants will be in each room by looking at the number next to "participants in each room " 3. Click on "Create " 4. Click on "Open All Rooms " to split the participants into rooms 5. The participants will receive a message (invitation) to join the room which they should accept. 6. A green icon will appear next to a participant who has joined the room 7. A white icon will appear next to a participant who has not yet joined the room Manual division into Breakout Rooms Manual division into Breakout Rooms The Host or Co-Host can manually divide the participants into rooms by setting the number of rooms and then assigning relevant participants to each room. 1. Click on the "Assign manually " option 2. Set the number of rooms you would like to open 3. Click on "Create " 4. Click on "Assign " to assign participants to a specific room 5. Check next to the relevant participants 6. Repeat the action for each room until all participants are assigned 7. Click on "Open All Rooms " to split the participants into rooms 8. The participants will receive a message (invitation) to join the room which they should accept 9. A green icon will appear next to a participant who has joined the room 10. A white icon will appear next to a participant who has not yet joined the room Division by the participants Division by the participants The participants decide which Breakout Room they will join. In older versions of Zoom, the participants will be unable to assign themselves, hence it is important that all participants update their version of Zoom. 1. Click on the "Let participants choose room " option 2. Set the number of rooms you would like to open 3. Click on "Create " 4. A "Breakout Room " button will appear to all participants who can choose which room they would like to join. 5. A green icon will appear next to a participant who has joined the room 6. A white icon will appear next to a participant who has not yet joined the room Breakout Rooms can also be set up prior to the start of the Zoom session . The number of rooms should be set when setting up the session. However, it is not recommended to assign participants to the room in advance, as it is unknown which version of Zoom each participant has, or which e-mail address they use. Advanced Breakout Rooms settings Advanced Breakout Rooms settings By clicking on "Open All Rooms ", the following options are available: Allowing students to choose their own rooms, even if the rooms were previously assigned manually/automatically. Allowing students to return to the main room at any moment. Setting the length of work time in Breakout Rooms. Setting a countdown clock to the closing of Breakout Rooms and returning to the main room. 1. Click on "Options ", and a window with additional options will appear. 2. Mark in the relevant options for the sessions or remove the if the settings are not relevant to the session. Host/Co-Host joining a specific room Host/Co-Host joining a specific room After clicking on "Open All Rooms ", the session administrators can join Breakout rooms and move amongst them. 1. Click "Join " next to the Breakout room you would like to join – for example, Room 1 2. Click "Yes " 3. While staying in a specific room, it is possible to move to a different room by clicking on "Breakout room " and then "Join ". Managing Breakout Rooms Managing Breakout Rooms After clicking on "Open All Rooms ", session administrators can do the following: Send a message to all the Breakout rooms Move participants to different rooms Respond to assistance by switching to a specific room Share the screen with all rooms Sending a message to all the Breakout Rooms Sending a message to all the Breakout Rooms 1. Click on "Broadcast message to all " to send a written message to all rooms. 2. Type the message and click on "Broadcast " to post the message. Moving participants to different rooms Moving participants to different rooms 1. Choose the participant you wish to move 2. Click on "Move to " to choose a different room 3. Click on the room you wish to move the participant to Responding to assistance by switching to a specific room Responding to assistance by switching to a specific room In case a participant needs assistance, a message will appear. Click on "Join Breakout Room " to join the room to which you were called. Sharing screen or a message with all rooms Sharing screen or a message with all rooms 1. Click on "Share " 2. In "Options ", check with the option "Share to breakout rooms" 3. Choose the screen you would like to share by clicking on it 4. Click "Share " 5. Now all participants in all rooms can see the shared screen The participants will not be able to share their screens in their rooms until the participant who shares their screen (in the main room) clicks on "Stop share ". 6. Click on "Broadcast " to share a written or voice message to all rooms. Return to main room Return to main room This section explain how to return to the main room and close all Breakout Rooms. 1. Click on "Breakout Rooms ". 2. Click on "Close All Rooms ". 3. The participants will be automatically returned to the main rooms after 60 seconds (or another amount of time, if the default was changed). Screen Sharing Sharing Layouts In Zoom sessions, multiple participants can share their screen at the same time and annotate it. In addition, shared screens now have multiple layouts, including the speaker, the screen, and a virtual background. The screen sharing functions can improve accessibility with the presenter embedded in or places next to the displayed content. The presenter can also interact with the shared screen as a background. 1. Click on next to the "Share " button, and select "Advanced sharing options ". 2. To enable multiple participants to share their screen, select the second option. 3. Participants can move between the shared screen using the tabs at the top of the screen. 4. If you have more than one screen, select the one you would like to share. 5. To choose a layout other than full screen, click on "Layouts and options ", choose your preferred layout, and click "Share ". 6. The different layouts are: Unseen Presenter Shared full screen Presenter in the corner Shared full screen Presenter in the corner Shared screen is part of the screen, along with a virtual background Presenter and shared screen are side-by-side A virtual background can be added The size of the presenter window can be adjusted 7. In order to annotate the shared screen, click on . 8. The following toolbar will appear: Select Draw Laser / arrow pointer Color (for drawing / arrow pointer) Mouse (regular use) Add / edit text Stamp (add shapes) Eraser Redo last action Undo last action Clear drawings Close Download screenshot as PNG or PDF Who can see and share content of screen 9. To prevent other participants from annotating the screen, click on in the upper menu. 10. Select "Disable annotation for others ". Displaying PowerPoint as background 1. Enter the Zoom meeting. 2. Click on "Video " in the toolbar to then on the camera. 3. Click "Share ". 4. Click on "Advanced ". 5. Click on "PowerPoint as background ". 6. Click on "Share ". 7. You may be asked to install a plugin to the virtual screen. Accept Zoom's request and it will be done automatically. You may need to click on "Share " again afterwards. 8. Choose the PowerPoint presentation you would like to share and click "Open ". 9. To display the presenter's Video as background, click on at the bottom of the screen and then "Merge Video and PowerPoint ". 10. Now the presenter's Video window is shown with the PowerPoint presentation as background. 11. To remove the presenter's Video window from the PowerPoint presentation, click on at the bottom of the screen, and then "Split Video from PowerPoint ". 12. Click on X on the upper-left side of the screen to completely close the PowerPoint presentation. Changing the presenter's window's size and placement 1. To change the placement of the presenter's video, left-click on the video until a blue frame appears around it. 2. Use the left-hand mouse click to drag the window to any point on the screen. 3. To enlarge the presenter's window, left-click on the mouse and drag one of the window's corners. Docs Zoom Docs function similarly to Whiteboards in a textual manner. It can be used for meeting notes, summaries, wikis, and projects. Used either individually or collaboratively, Docs enable participants to work on lecture notes and group projects , while instructors can use it for lesson planning , class materials , and test creation . Enabling Docs Dashboard Toolbar Body of Document Docs in Zoom Enabling Docs 1. To enable Docs on Zoom, access the Zoom website. Click on "Settings " on the left-hand menu, and then on "Docs ". 2. In the "Docs " tab, ensure "In-Meeting Docs " and "Out-of-Meeting Docs " are turned on ( in blue ). 3. Once Docs is enabled, it will appear on the left-hand menu. Dashboard When clicking on "Docs " on the left-hand menu, you will be taken to the Docs dashboard, divided here into three sections: 3 1 2 1 Create Docs based on previous Zoom session, or assign Docs to future sessions. Access Docs that were starred for quicker access. Access your previously created Docs. 2 Select a Doc template relevant to your Zoom session, or view all available templates. Access your most recent Docs, create a new document or template, or import a Word document. 3 Doc - Toolbar When starting a new document, the toolkit at the top offers the following functions, divided here into three sections: 1 2 3 Add a page to your document, rename your document, change its saved location, or mark it as starred. 1 Doc editing toolbar 1 Modify the appearance and function of a text, add a comment, or add an additional feature by clicking on the icon. 2 Undo / Redo action Bold Underline Link Equation Alignment Italics Strikethrough Code Lists Comment Doc editing toolbar 2 3 Click here for further information on using Doc in a Zoom meeting. Share your Doc with others, publish your Doc, integrate it in a Zoom session, or access additional settings and options by clicking on . Modify the header's appearance and displayed information Modify the document's font and page width Doc editing toolbar 3 Body of Document All of the features from the toolbar can also be accessed by typing "/ " in the body of the document. Reading time Last update Date Author Views The chosen icon appears in the title and on the window's tab Using Docs in Zoom 1. Click on the "Docs " icon in the Zoom session's tool bar to create or choose a pre-existing Doc. 2. Clicking on next to the "Docs" icon opens additional sharing and creating settings. 3. After clicking on the icon, the following window opens, allowing you to select recent Docs, choose a specific template, or create a Doc for co-editing . To create a private Doc, click on "Take private notes ". 4. The document will then open in the Zoom session, with participants able to edit. Open Doc in Internet browser Copy the Doc's URL Reload Doc Add pages to the Doc Manage collaborators Close Doc 5. When clicking on in the Doc tab, the Host is able to "Spotlight this share " (make it the only shared screen), "Stop share ", or "Pop out " the Doc from the Zoom session. Clips Zoom clips are short videos, up to 2 minutes, that are easily recorded, edited, and shared as a video or a GIF. Clips can be used to provide a short explanation of specific concepts , assignments , tools , and short Q&A clips that are easily shareable and embedded on sites. Pre-Recording Recording Editing Pre-Recording 1. On the Zoom desktop app, click on "Clips " on the upper menu. 2. The Clips dashboard has a left-hand menu for recently made clips, shared clips, starred clips and deleted clips. Users can also create playlists based on a shared topic or function. 3. Click on "Record clip ". 4. The "Record new clip " window allows you to choose the layout of the clip, as well as the microphone and camera, and the quality of the video. Microphone Camera Video quality Screen layout 5. The three icons correspond to the three different layout options: 6. Clicking on the "Advance setting " button allows users to apply a virtual background and use an avatar, as well as applying video effects, mirroring the screen image, and adjusting the audio. Recording 7. After clicking on "Start recording Limit: 2 mins ", a toolbar will appear at the top of the screen: Mute / unmute audio Stop / resume video Stop / resume screen sharing Annotate screen Pause recording Discard recording Restart recording Stop recording 8. When clicking on a menu will appear: Select Draw Mouse (regular use) Add / edit text Stamp (add shapes) Laser / arrow pointer Eraser Color (for drawing / arrow pointer) Clear drawings Undo last action Redo last action Close Editing 2 3 1 9. The first section of the editing dashboard allows the creator to adjust the speed and volume of the clip. The editor also allows trimming the length of a clip. In addition, viewers can stop at a specific moment in the clip and leave an emoji reaction . Add an emoji reaction to a specific moment in the clip. To remove the emoji, hover over the icon, and click the icon. Change the speed of the clip 1 Change the volume of the clip Trim the length of the clip by dragging the edges and clicking "Save " Click to change confirm the change of length. This message will appear underneath the clip. To restore the original length, click "Restore " and confirm by clicking on . Clip editing toolbar 1 Clip editing toolbar 2 10. This section allows for the editing of the clip's description , as well as using tags to categorize it. For additional setting, including starring , duplicating and downloading the clip, click on . 2 11. A clip can be shared in a general share as a URL link . The clip can also be embedded as a thumbnail, either as a GIF or a static image . Clip editing toolbar 3 3 12. This section allows for others to leave comments, including the tagging of specific users (by typing @ ) or by choosing to comment on a specific moment in the clip by placing the cursor on the video timeline: 13. Clips can also be divided into chapters to allow for an easier browsing experience. After clicking on "Add chapters ", provide the timestamp when the chapter starts, as well as a title and a summary . 13. In addition to editing the clip's basic information - such as the title , description , and thumbnails , a call-to-action button can be added which links to other pages.